This article explains how to use HeSoft Doc Batch Tool to batch convert various image formats such as AVIF, BMP, PNG, JPEG, HEIC, GIF to WebP format. Combined with before-and-after effect images and software operation screenshots, it illustrates the complete workflow from entering the image tool, selecting the image to WEBP conversion function, importing files, to proceeding to the next step. It is suitable for scenarios such as website material organization, e-commerce image uploading, and unified image format archiving.
During the process of website construction, e-commerce operations, content editing, and data archiving, inconsistent picture formats are a very common issue. Within the same folder, files like avif, bmp, png, jpeg, heic, gif, and webp may exist simultaneously: some from phone shots, some from design software exports, some downloaded from web pages, and others leftover from historical projects. If you open pictures one by one and then save them as WebP individually, it is not only time-consuming but also prone to missed conversions, accidental deletions, or naming chaos.
The WebP format is increasingly used for website loading, asset distribution, and image archiving. It typically reduces file size while maintaining display quality, making it more suitable for website pictures, product images, article illustrations, activity page assets, and similar scenarios. The problem this article aims to solve is: how to batch convert multiple picture formats in one folder to the unified WebP format. The tool used here is the office software shown in the screenshot HeSoft Doc Batch Tool . Its role is not that of a single image viewer, but rather a batch processing tool oriented towards daily office files. Its core value is reducing repetitive operations, making large-volume file processing workflows more standardized and efficient.
Applicable Scenarios: When You Need to Batch Convert Images to WebP
Batch converting images to WebP is suitable for the following typical scenarios.
First, image optimization for websites or blogs. If you are responsible for website content maintenance, you often need to upload article illustrations, topic page images, and product display pictures to a server. Uniformly converting images like PNG, JPEG, JPG, and BMP to WebP helps reduce image resource volume, improves page loading experience, and facilitates management in a unified format going forward.
Second, batch organization of e-commerce product images. E-commerce operators often receive image packs from different suppliers, which may include jpeg, png, gif, heic, or even avif files. If the platform or internal system recommends using WebP, a uniform conversion is needed before uploading. Using a batch processing tool allows you to import an entire batch of pictures at once, avoiding manual repetitive conversions.
Third, archiving mobile photos and design assets. Many mobile photos are saved in HEIC format, and some new-format pictures use AVIF; design or screenshot assets might be in PNG, and older materials might still be in BMP. If you want to standardize them as webp files during archiving, batch conversion makes the directory structure much cleaner.
Fourth, migrating multi-format images to a new system. Some content management systems, knowledge bases, and asset libraries require a uniform image format during migration. If the file count is large at this point, the risk of manual processing is high. Using the batch image conversion feature in office software is more suitable for standardization processing.
Preview of Results: Multiple Image Formats Before Processing, Unified as WebP After
From the pre-processing screenshot, it can be seen that the same folder contains 7 image files with inconsistent extensions: 1.avif, 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif. That means the files to be processed include common formats like PNG, JPEG, GIF, and also newer formats like AVIF and HEIC that are more common on various devices and platforms, as well as one file that is already in WebP format.
This type of mixed-format folder is very common in practical work. A user might simply want to upload them as the same batch of website assets, or keep a uniform extension in a resource library. Handling them individually would at least involve multiple actions: opening the file, selecting the export format, specifying the save location, and confirming the file name. As the number of files grows, the time cost increases rapidly.
The post-processing screenshot shows that the original 7 files have all become WebP format, with file names being 1.webp, 2.webp, 3.webp, 4.webp, 5.webp, 6.webp, 7.webp in sequence. The conversion results are very straightforward: regardless of whether the original picture was avif, bmp, png, jpeg, heic, or gif, they have all become unified webp files.
It should be noted that the screenshot shows the unified effect of the file extensions after conversion. In actual office practice, it is recommended to keep the original files before conversion, and after conversion, check the number of pictures, their names, and their display effect to confirm correctness before using them for uploading or archiving.
Operation Steps: Using HeSoft Doc Batch Tool to Batch Convert to WebP
Combined with software screenshots, the following explains how to complete the batch conversion of multi-format images to WebP in HeSoft Doc Batch Tool . The overall process can be understood in three steps: entering the corresponding function, importing the pictures that need processing, and then following the flow to set the save location and start processing.
Step One: Enter the Image Tool and Choose "Convert Image to WEBP"
After opening HeSoft Doc Batch Tool , you can see multiple office file processing categories on the left side, such as Homepage, Task Flow, All Tools, File Name, Folder Name, File Tidying, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, Video Tools, Audio Tools, etc. The goal here is to process image formats, so you need to enter the Image Tools category on the left.
On the Image Tools page, the software lists multiple picture-related functions in card form, such as Add Watermark to Image, Enhance Image Effect, Split Image into Multiple Smaller Images, Convert Image to PNG, Convert Image to BMP, Convert Image to GIF, Convert Image to JPEG, Convert Image to JPG, Convert Image to PSD, Convert Image to SVG, Convert Image to TIF, Convert Image to TIFF, Convert Image to TGA, Convert Image to AVIF, and more. The function pointed to by the red arrow in the screenshot is Convert Image to WEBP, indicating that this function should be selected for this operation.
The operational purpose of this step is very clear: first tell the software that the batch task to be executed this time is to convert image files to the WebP format. After selecting the correct function, the subsequently imported pictures will all be processed according to this task, rather than being converted to PNG, JPG, or other formats.
Step Two: Add Files or Import Files from a Folder
After entering the Convert Image to WEBP function, buttons like Add Files, Import Files From Folder, Clear, and More appear at the top of the interface. For a small number of scattered files, you can use Add Files; if the pictures are already placed in the same directory, using Import Files From Folder is more suitable for batch processing.
The file list in the screenshot shows that the software has imported 7 records. The table fields include Serial Number, Name, Path, Extension, Creation Time, Modification Time, and Actions. The file paths are all under the D:\test directory, with file names being 1.avif, 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif, and the Extension column correspondingly shows avif, bmp, webp, png, jpeg, heic, gif. The summary area at the bottom shows a record count of 7, indicating that all pictures to be converted this time have been added to the processing list.
The operational purpose of this step is to add the pictures to be converted into the batch task list. After importing, it is recommended to first check three items: first, whether the file quantity is correct to avoid omissions; second, whether the extensions are as expected, confirming they are indeed image files to be converted; third, whether the paths are correct, to avoid importing pictures from the wrong folder. You can also see delete action icons on the right side of the table. If a certain file does not need processing, you can remove it from the list.
Step Three: Confirm the Records to be Processed and Click Next
You can see the Next button below the file list. The process prompt at the top of the current interface shows that Step 1 is selecting the records to be processed, Step 2 is setting the save location, and Step 3 is starting the processing. This means that after confirming the imported list is correct, you need to click Next to enter the save location setting phase.
The purpose of this step is to move from the file selection phase to the output setting phase. When batch converting images, the save location is very important. To avoid overwriting the original images, it is usually recommended to save the converted WebP files to a new output folder, or at least confirm that the save location provided by the software meets your archiving needs. Although the screenshot does not show details of the save location page, it is reasonable to infer from the process prompt that the next step will involve configuration around the output location.
Step Four: Set Save Location and Start Processing
According to the interface flow, after setting the save location, you can enter the processing stage. At this point, the software will batch convert the images in the list to WebP format according to the current task. After processing is complete, you can open the output directory to view the results. Consistent with the post-processing effect image, the conversion result should show that files with different original extensions have been uniformly generated as .webp files, for example, 1.webp, 2.webp, 3.webp, 4.webp, 5.webp, 6.webp, 7.webp.
The expected result of this step is to complete the batch image format conversion and obtain a set of uniformly formatted WebP files. Compared to converting manually one by one, the biggest advantage of batch processing is: import once, configure once, execute once, reducing repetitive clicks and confirmations, and it is especially suitable for centralized processing of dozens, hundreds, or even more pictures.
Frequently Asked Questions and Precautions
1. Do pictures already in WebP format still need processing?
From the screenshot, the original files contained one 3.webp, and after processing, a 3.webp was still generated. In actual use, if your folder contains pictures that are already in WebP format, you can decide whether to import them together based on your work needs. The advantage of importing them together is that the entire batch of files goes through the same unified process, making it easier to maintain continuous quantities and naming. If you do not wish to process duplicates, you can also exclude such files before importing or from the list.
2. Can formats like HEIC and AVIF be converted together?
The pre-processing screenshot includes 1.avif and 6.heic, and the corresponding extensions can also be seen in the file list. The post-processing effect image shows that they all ultimately became uniform WebP files. Therefore, for the same batch of pictures to be processed, users do not need to operate in batches based on file extensions; they can place multiple formats into the same batch conversion task for processing.
3. Do I need to back up the original photos before conversion?
It is recommended to keep the original pictures. The efficiency of batch processing is high, but it also means results for multiple files are affected at once. To facilitate traceability and reprocessing, it is best to save the original pictures in a separate, independent folder and output the converted WebP files to another directory. This way, even if later adjustments are needed, it will not affect the original source materials.
4. Will the file names become chaotic?
Judging from the effect image, the file names after conversion still maintain the original numerical logic, only with the extension unified to webp. For example, 1.avif corresponds to 1.webp after conversion, and 2.bmp corresponds to 2.webp. For batch archiving, this result is beneficial for maintaining the original order and associative relationships. In actual use, if source files have duplicate names or files with the same name already exist in the output directory, distinctions should be made before processing.
5. Is converting images to WebP suitable for all scenarios?
WebP is suitable for web display, online asset distribution, and unified archiving. However, if the images will later need editing by certain older software, it is still necessary to confirm whether the target software supports WebP. It is recommended to choose the format based on the final purpose: for websites and most modern systems, WebP is usually more convenient; for traditional printing or specific design workflows, the original formats like PNG, JPEG, or PSD might still need to be preserved.
Conclusion: Reduce Repetitive Conversions with Batch Processing, and Improve Image Organization Efficiency
Batch converting various image formats to WebP essentially solves the problem of repetitive labor caused by non-uniform image formats. Through HeSoft Doc Batch Tool , you can select the "Convert Image to WEBP" function in the Image Tools, add pictures of different formats such as avif, bmp, png, jpeg, heic, gif into the same task list, then follow the workflow to set the save location and start processing, ultimately obtaining unified webp files.
For website editors, e-commerce operators, design assistants, administrative staff, and data managers, this type of batch image conversion function can significantly reduce the time spent on manual "Save As" actions and lower the probability of missing or incorrectly processing files. If you currently have a batch of mixed-format pictures that need uploading, archiving, or uniform delivery, you can first centralize the original files into one folder, and then use this office software to batch convert them to WebP following the process in this article.