This article addresses the office need for converting multiple PDFs stored in a folder into OFD format at once, explaining how to use HeSoft Doc Batch Tool for batch conversion. The content includes usage scenarios, comparison of effects before and after processing, entering the PDF to OFD conversion function, adding files or importing files from a folder, checking task records, setting save locations, and starting the processing steps, along with verification suggestions and precautions for batch conversion.
Many office workers, when organizing materials, tend to first place scanned copies, downloaded files, and system-exported data into a single folder, which may contain nothing but PDFs. However, when it comes to submission, archiving, or circulation, they are then required to provide the documents in OFD format. At this point, converting each PDF one by one is not only time-consuming but also risks missing a file due to the sheer volume. For this need to "batch convert many PDFs in a folder to OFD," it is more suitable to use the batch processing function in office software.
HeSoft Doc Batch Tool is a document batch processing software designed for office scenarios, suitable for batch conversion, batch organization, and batch file processing. This tutorial will explain, with screenshots, how to convert a batch of PDF files to OFD format in one go. After reading, you will clearly understand what problem this article solves, which scenarios it applies to, and the correct sequence of operations within the software.
Applicable Scenario: Unified Conversion of PDFs in a Folder to OFD
When the number of PDF files is small, manual conversion may seem manageable; but when a folder contains dozens of PDFs, or even when each project, client, or batch has its own set of PDFs, manual operation becomes repetitive and error-prone. Batch PDF to OFD conversion is applicable to the following typical scenarios.
First, data archiving. Some archive management processes require electronic files to be saved in OFD format, but original materials are often collected as PDFs. Second, submission to government or institutional systems. Some systems have explicit requirements for attachment formats, requiring PDFs to be converted to OFD before uploading. Third, internal document standardization. A company or department may want a unified format for the same batch of materials to facilitate future lookup and management. Fourth, batch delivery. Project materials, contract attachments, supporting documents, etc., need to be delivered to the other party in a uniform format.
The common thread in these scenarios is a large number of files, consistent format requirements, and repetitive handling processes. The value of HeSoft Doc Batch Tool is turning this repetitive conversion into a one-time batch task, reducing manual operation time.
Result Preview: Before Processing, the Folder Contains PDFs
As shown in the image below, the files before processing are all in PDF format, with examples including 1.pdf, 2.pdf, 3.pdf, and 4.pdf. They might come from the same folder, or be the same batch of materials a user is preparing to convert together.
If these PDFs were processed manually, a user would need to repeatedly perform actions like opening, converting, saving, and closing. As the number of files grows, the repetitive labor increases rapidly, and it's difficult to ensure every file is output correctly. The batch processing approach is to first add all these PDFs to the software's list at once, and then have the software perform the conversion uniformly.
Result Preview: After Processing, OFD Result Files are Obtained
After conversion, the files become OFD format. The example shows output results of 1.ofd, 2.ofd, 3.ofd, and 4.ofd, maintaining correspondence with the original PDF file names.
This correspondence is very user-friendly for office verification. Users can quickly determine whether each PDF has a corresponding OFD result, and can confirm by name if the file before and after conversion belongs to the same document. For formal material submissions, clear naming and complete quantity verification can reduce the risk of rework.
Operation Steps: Open the Software and Select PDF Tools
After launching HeSoft Doc Batch Tool , first look at the function categories on the left. In the screenshot, the left side of the software includes categories like "Home," "Task Flow," "All Tools," "File Name," "Folder Name," "File Organize," "Word Tools," "Excel Tools," "PowerPoint Tools," and "PDF Tools." Since this task involves PDF format conversion, you need to click "PDF Tools."
After entering PDF Tools, the main area will display multiple PDF-related function cards. It can be seen that the software supports not only PDF to OFD conversion but also tools for converting PDF to Word, PDF to PowerPoint, PDF to XPS, PDF to TXT, PDF to JPG images, and PDF to Excel. Do not select other formats here; instead, find "24. PDF to OFD."
The purpose of this step is to enter the correct batch conversion function. The expected result is to open the "PDF to OFD" processing page. Only by selecting the correct function will the subsequently added PDFs be converted to OFD, not docx, xlsx, jpg, or other formats.
Operation Steps: Add PDFs or Import from Folder
After entering the "PDF to OFD" page, the interface top displays the current function name. The upper part of the page provides two import-related entry points: "Add File" and "Import Files from Folder." For batch conversion of PDFs in a folder, "Import Files from Folder" is usually the priority option; if you only want to select a few of them, you can use "Add File."
The red arrow in the screenshot points to the "Add File" button, indicating that PDFs can currently be added to the task list via this button. After adding, the table below will display file records, including sequence number, name, path, extension, creation time, modification time, and operation. In the example, four PDF files have been imported: 1.pdf, 2.pdf, 3.pdf, and 4.pdf.
The purpose of this step is to gather all PDFs to be converted into the same processing list. The expected result is that the list shows the files needing conversion, and the bottom summary displays the correct record count. In the example, the record count is 4, indicating the software will process four PDFs.
Operation Steps: Check Path, Extension, and Record Count
Before starting the batch conversion, it is recommended not to rush to the next step, but to first perform a list check. The "Name" in the table helps you confirm if the correct files are selected; the "Path" helps confirm the files are from the correct folder; the "Extension" displayed as pdf indicates the file type matches the PDF-to-OFD task; the "Creation Time" and "Modification Time" can assist in judging whether they are the latest versions of the files.
If a record in the list does not need processing, you can remove it using the delete button in the operation column. If the imported files are entirely incorrect, you can click "Clear" at the top of the page to start over. Batch processing emphasizes efficiency, but the prerequisite for efficiency is a correct task list. Especially when handling formal materials, spending a few extra seconds checking before starting can often prevent significant rework later.
After confirming everything is correct, click "Next Step" at the bottom. The page flow shows Step 1 as selecting the records to process, and clicking next will lead to Step 2, "Set Save Location."
Operation Steps: Set Save Location and Start Conversion
After entering the save location setting stage, you need to specify where to save the converted OFD files. For folder batch processing, it is recommended to set a separate output directory, rather than scattering the results in multiple locations. You can place the output folder next to the original PDF folder, noting "OFD Output" or batch information in the name for easier subsequent retrieval.
Once the save location is set, proceed to Step 3, "Start Processing." The software will execute the batch conversion based on the PDF records in the list. After waiting for the process to finish, go to the output location to check the result files. Under normal circumstances, you should see OFD files corresponding to the PDFs, such as 1.ofd, 2.ofd, 3.ofd, and 4.ofd.
After completion, it is recommended to perform two checks: first, check the quantity, the number of OFD files should match the count of imported PDF records; second, check the names, the output file names should correspond to the original files. This confirms the batch PDF-to-OFD task has been completed in full.
Frequently Asked Questions and Notes
1. There are many PDFs in the folder; how to avoid missing any? It is recommended to first organize all PDFs needing conversion into the same folder, then use the "Import Files from Folder" function in the software. If using "Add File," also verify the quantity against the record count after importing.
2. Why check the path before conversion? Office computers often have multiple files with the same name, for example, different project folders might all contain "Attachment 1.pdf." The path helps confirm the file's source, avoiding selection of outdated versions or files from other projects.
3. Where should the output OFD files be saved? It is recommended to save them to a separate folder. This way, they won't overwrite or be confused with the original PDFs, and it facilitates submitting the OFD files uniformly later. For important data, the original PDFs can be kept as a backup.
4. Can more PDFs be processed at once? The software interface reflects a batch processing flow; the example processed four PDFs. In actual use, more PDFs can be added to the list as needed, but the more files there are, the more important it is to prioritize organization before import and verification after import.
5. How to quickly confirm success after conversion? The most direct way is to check whether .ofd files appear in the output folder, and compare them with the original PDF quantity and names. If the original files were 1.pdf, 2.pdf, and you see 1.ofd, 2.ofd after processing, it indicates a clear correspondence.
Summary
The key to batch converting PDFs in a folder to OFD lies in selecting the right tool, importing all at once, carefully checking, and using a unified output. When using HeSoft Doc Batch Tool , first enter "PDF Tools," select "PDF to OFD," then add PDFs via "Add File" or "Import Files from Folder," check the name, path, extension, and record count, then click next to set the save location and start processing.
This batch processing method can significantly reduce the repetitive labor of individual conversion, improve office efficiency, and also facilitate archiving, submission, and batch management. If you currently have an entire folder of PDFs that need converting to OFD, it is recommended to organize the source files first, then follow the steps in this article to make the format conversion more standardized and time-saving.