When file names in Word, Excel, PPT, PDF etc. contain both English and Chinese, manually deleting Chinese characters one by one is very inefficient. This article uses HeSoft Doc Batch Tool as an example to explain how to use the function of deleting text in file names, batch import files and select all Chinese characters as the deletion target, so as to organize files like Client归档.pptx, Design草稿.ppt, Finance账本.xls into Client.pptx, Design.ppt, Finance.xls, improving file archiving and delivery efficiency.
Many teams encounter file naming in daily work that combines an English project name with a Chinese description. For example, Client归档.pptx represents client archive files, Design草稿.ppt represents design drafts, and Finance账本.xls represents financial ledgers. This naming approach is easy to understand when viewed locally, but when files need to be sent in batches, uploaded to systems, shared externally, or placed into unified archive repositories, it may become necessary to remove the Chinese characters and keep only the English name and original extension.
The real trouble lies in the fact that the Chinese text in file names is often not uniform. One file might be named 报告, another 记录, and yet others 归档、草稿、批次、账本、照片、笔记、备份、文件. Renaming them one by one is not only time-consuming but also prone to accidentally deleting the English subject or file extension. This article will demonstrate, based on real office scenarios, how to use HeSoft Doc Batch Tool to batch clean Chinese characters from mixed file names, making the naming of Word, Excel, PPT, PDF, image, and text files more consistent.
Applicable Scenarios: Why Clean Chinese Characters from Mixed File Names
First, in cross-departmental or cross-language collaboration, unified English file names facilitate communication. Names like Alpha.docx, Beta.doc, Project.pdf are more suitable for use in English emails, project management systems, or international teams. Compared to Alpha报告.docx or Project备份.pdf, cleaned names are more concise.
Second, Chinese file names can cause compatibility issues during system uploads and program processing. Some systems have incomplete support for Chinese encoding, potentially leading to garbled characters, upload failures, or abnormal post-download names. Deleting all Chinese characters from file names in advance can reduce uncertainty in subsequent processes.
Third, archiving large numbers of files requires unified rules. A project folder may contain docx, doc, xlsx, xls, pptx, ppt, pdf, jpg, txt, csv, and other file types simultaneously. If name formats are inconsistent, later search and sorting become difficult. By batch removing Chinese characters, file names can be better prepared for further organization based on rules like English codes, dates, and versions.
Fourth, batch processing significantly reduces repetitive labor. The positioning of HeSoft Doc Batch Tool is as an office software whose core value is batch file processing. For highly repetitive, rule-clear tasks like organizing file names, using a tool to complete them once is more efficient than manual individual modification and makes it easier to maintain consistent results.
Result Preview: File Names Contain Different Chinese Descriptions Before Processing
In the screenshot before processing, the folder contains 10 files. Their English subjects are Alpha, Beta, Client, Design, Export, Finance, Holiday, Meeting, Project, Temp respectively, but all are followed by Chinese characters. For example, Alpha报告.docx, Beta记录.doc, Client归档.pptx, Design草稿.ppt, Export批次.xlsx, Finance账本.xls, Holiday照片.jpg, Meeting笔记.txt, Project备份.pdf, Temp文件.csv.
Although the meanings of these Chinese words are clear, they are not uniform. To unify file naming rules, you cannot simply delete one fixed word; you must clean out all Chinese characters. The red markings in the screenshot highlight the Chinese parts, which is the content this batch processing aims to delete.
Result Preview: File Naming Rules Are Clearer After Processing
The processed screenshot shows that all Chinese characters in the file names have disappeared, changing the names to Alpha.docx, Beta.doc, Client.pptx, Design.ppt, Export.xlsx, Finance.xls, Holiday.jpg, Meeting.txt, Project.pdf, Temp.csv. The English subjects are retained, and the file extensions are also preserved.
This result is suitable for subsequent archiving, uploading, and delivery. For instance, Word files remain docx or doc, Excel files remain xlsx or xls, PPT files remain pptx or ppt, and PDFs remain pdf. That is, batch processing does not change the file format; it only cleans the file names.
Step One: Open the Delete Text Feature in the File Name Category
After launching HeSoft Doc Batch Tool , the product name can be seen in the upper left corner of the interface. The left navigation bar lists various office batch processing tools, among which "File Name" is directly related to this task. After clicking "File Name," find "Delete Text in File Name" in the right-side feature list.
In the screenshot, "Delete Text in File Name" is the 10th item, with the feature description "Batch delete text in file names." Since we need to delete Chinese characters from file names, not modify file content, this entry point is the most appropriate.
The expected result of this step is to enter the file name text deletion process. After selecting the correct feature, the software will guide the user through the steps: choose the records to process, set processing options, set the save location, and start processing. For users unfamiliar with batch renaming, this step-by-step process can reduce the probability of mis-operation.
Step Two: Add Files or Import Files from a Folder
After entering the feature page, the first step is "Select records to process." In the upper right corner of the page, you can see "Add File" and "Import Files from Folder." If you only need to process a few specific files, you can import them via "Add File"; if the files are concentrated in a single folder, you can use "Import Files from Folder" to improve import efficiency.
After importing, the list will display the file's sequence number, name, path, extension, creation time, modification time, and actions. The screenshot shows 10 records with the path D:\test, corresponding to extensions including docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv. This information helps users confirm the scope of batch processing.
Before proceeding to the next step, it is recommended to carefully check the name column. Confirm that all files needing Chinese removal have been imported, and ensure no files that don't require processing were accidentally imported. The most important aspect of batch processing is "confirm the scope first, then execute the rules." If the scope is wrong, even correct rules might affect files that shouldn't be processed. After verification, click "Next" at the bottom of the page.
Step Three: Set the Operation Type to All Chinese Characters
Upon reaching the "Set Processing Options" page, you need to select the type of text to delete. The interface lists various operation types, such as all numbers, all whitespace, the rightmost characters, all content between two texts, all Chinese characters, all content, all content to the left of a certain text, position range, all English letters, the leftmost characters, all content to the right of a certain text, etc.
The goal this time is to clean Chinese characters from mixed file names, so "All Chinese Characters" should be selected. In the screenshot, this option is checked and marked with a red arrow.
The significance of choosing "All Chinese Characters" is that the software will batch identify Chinese characters in file names, without requiring the user to input each word to be deleted individually. Regardless of whether the Chinese appears after, in the middle of, or tightly adjacent to the English, as long as it is a Chinese character, it becomes a deletion target. This allows one-time processing of different names like Alpha报告, Beta记录, Client归档, Design草稿, etc.
It's also important to distinguish this from other options. If you select "All Numbers," only numbers will be deleted; selecting "All English Letters" deletes the English; selecting "All Content" might not meet the requirement of keeping the English subject. Therefore, to achieve Chinese removal from file names, the key is precisely selecting "All Chinese Characters." After making the selection, click "Next."
Step Four: Set Save Location and Start Processing
The top workflow shows that after setting processing options, you need to continue to "Set Save Location" and "Start Processing." Although the screenshot does not show specific details of the subsequent pages, it can be reasonably inferred from the step names that users need to follow the page prompts to set the result save location or processing location, and then execute start processing.
For important files, it is recommended to make a backup before official processing. Although batch renaming can save a lot of time, if the rules are chosen incorrectly, it can simultaneously affect multiple files. A safer approach is to first copy a small sample of files, process them following the same steps, confirm the results are the desired format like Alpha.docx, Export.xlsx, Project.pdf, and then execute on the complete folder.
After starting processing, wait for the software to complete the batch task. Once finished, open the folder to view the results and compare them with the processed screenshot: Chinese characters should be deleted, and the English names and extensions should remain present. If the results meet expectations, it means the batch cleaning of Chinese characters from mixed file names is complete.
FAQ and Precautions
1. Is this method suitable for Word files? Yes, it is. The example includes Alpha报告.docx and Beta记录.doc, which were changed to Alpha.docx and Beta.doc after processing. It processes file names, so Word file types like docx and doc can participate in batch renaming.
2. Can Excel and PPT files be processed together? Yes. In the example, Export批次.xlsx, Finance账本.xls, Client归档.pptx, Design草稿.ppt were all processed in the same list, indicating that different office formats can have their file names cleaned together.
3. Are PDF, images, text, and CSV supported? Looking at the example results, Project备份.pdf, Holiday照片.jpg, Meeting笔记.txt, Temp文件.csv also completed the Chinese removal process. Because the feature acts on file names, its scope of application is not limited to a specific document format.
4. After deleting all Chinese characters, will the file name be too short? If the original file name has an English subject, it will usually be retained after processing, for example, Meeting笔记.txt becomes Meeting.txt. However, if the original file name consists entirely of Chinese characters, you may need to add English numbers or project codes beforehand to prevent the name from becoming unusable after deletion.
5. Should I keep a backup during processing? It is recommended. Especially when using the batch delete Chinese from file names feature for the first time, it's best to confirm the rules with test files first. For official data, you can copy the folder first and then operate on the duplicate.
6. Do I need to input each Chinese word to be deleted one by one? No, you don't. After selecting "All Chinese Characters," the software will uniformly delete based on the character type. Compared to inputting words like 报告, 记录, 草稿, 备份 one by one, this method is more suitable for batch processing of mixed names.
Summary: Unify File Naming and Save Time with Batch Processing
Batch cleaning Chinese characters from file names is a highly practical office operation for file archiving, system uploading, and external delivery. Using HeSoft Doc Batch Tool , users can select "Delete Text in File Name" under the File Name category, import the files needing processing, set the operation type to "All Chinese Characters," and finally set the save location and start processing.
Compared to manual one-by-one renaming, this method can simultaneously process Word, Excel, PPT, PDF, image, text, CSV, and other file types, reducing repetitive labor and maintaining consistent naming rules. If your folders also contain large numbers of mixed names like Alpha报告.docx, Finance账本.xls, Client归档.pptx, it is recommended to follow the steps in this article, first test with samples, and then batch apply to official files to make data organization more efficient and standardized.