When dealing with a lot of Word, we found in the article that a whole paragraph with a keyword should be cleaned up in batches. How should we operate it? For example, in many Word reports, it is necessary to delete explanatory paragraphs with keywords such as clauses and drafts, or to refer to the contents in the AI. However, there may be redundant paragraphs containing keywords such as AI generation in the text. We need to delete a whole paragraph of text with these keywords in batches, and individual words. Usually we can only use search and replace to find keywords, and then manually delete this whole paragraph of text to solve the problem, but this will consume our working time, greatly reduce the efficiency, and easily produce errors in the case of strong repeatability.

In daily office work, the copied text into a two-dimensional code can quickly solve the problem of difficult transmission of information between the computer and the mobile phone, which is much more convenient in cross-device work. When a lot of computer text needs to be input on the mobile phone, we usually use the traditional USB to connect the mobile phone for transmission, or use the file transfer assistant on the computer to copy and paste. Using this small tool, it only takes three steps from copying the text to converting it into a two-dimensional code and then scanning the mobile phone. At the same time, compared with manual typing, direct code scanning, copying and pasting can eliminate the risk of input errors. The entire process is processed locally, not uploaded to a third-party server for processing, and can be used offline.

When dealing with Word documents in your life, have you ever encountered some troubles? For example, when printing, you found that the number of pages exceeded the standard, and when binding, you were in a hurry due to the confusion of the number of pages. In fact, adding the total number of pages to the file name of the Word file can easily resolve these embarrassments! Whether students or professionals, you can add the total number of pages of this document to the file names of docx and docm, so that others can see the workload, reading volume, and accurately estimate the amount of printed paper.

When dealing with Chinese OFD documents for international teams, we often face a practical problem. Some of these OFD documents contain dozens of pages, but we usually only need to take the key parts, such as the summary of the first page, specific contract regulations or data forms. It is very common to extract these pages from the document. However, our usual manual screenshot extraction will greatly reduce our work efficiency. We can use a method to selectively convert in batches and export the required pages into JPG pictures, which not only maintains the extraction of key content, but also avoids obtaining unnecessary pages.

OFD is a domestic official electronic document format, commonly used in electronic invoices, government documents and other documents. If we want to convert the OFD file into a JPG long map, it is too slow to splice one screenshot after another. Let's teach you a simpler and more direct method, which can quickly convert all pages of OFD files into a long map, and can also batch process many files at the same time. Learn from me quickly!

Have you ever encountered the problem of file naming confusion? Obviously want to find a Project file, but because of the inconsistent case of the file name, in the computer turned dizzy. In teamwork, some people use uppercase, some people like to use lowercase, HR file management is like a mess... It's really big! In fact, uniform file name case is not only the gospel of obsessive-compulsive disorder, but also the need for efficient work efficiency! It also effectively avoids cross-platform compatibility issues, improves file retrieval efficiency, and allows teams to collaborate more smoothly. But manually modify hundreds of file names? Think about it!

In the daily office and data analysis processing, Excel files into CSV (comma separated values) is very common. CSV file has the characteristics of light weight, strong cross-platform compatibility and simple structure. It is an ideal choice for data exchange, storage and migration. The most important requirements are database import and automatic script processing. Converting Excel into CSV can obviously improve work efficiency. Therefore, it is very necessary for office personnel and developers to learn and master the fast and accurate Excel conversion CSV method.

When we deal with TXT files, some system files, data export records or text contents often contain a large amount of specific date information, such as 2025-01-15, 2025/02/28 and other dates. When we need to protect privacy, unify the format or hide data, the dates in the text are different. Even if fuzzy matching is used, the search and replacement can only be searched and replaced one by one, which is inefficient and prone to the risk of leakage, with eyes to see a delete a more dazzling.

When dealing with documents and archives from China, staff often encounter documents in OFD format. OFD is a specific official format in China and a national standard format widely used in financial and government documents. Although OFD has a perfect Chinese typesetting layout, its limited compatibility causes difficulties for international teams that need to preview and share quickly, converting these OFD pages into readable JPG images is important for people collaboration, presentation, or just simple viewing.

OFD is an electronic file format independently developed by China. Many government departments and enterprises and institutions require the submission of standard electronic documents in OFD format. Therefore, we often need to convert PDF files into OFD format. The following will teach you how to convert many PDF files into OFD format in batches. The operation is simple and easy to use. Hundreds of files can be converted into formats instantly, thus easily improving work efficiency.

When we work or manage files, we may need to create new folders by date, data folders by project name, or independent folders by name for different customers. Generally, our common operation is to create new folders first and then change them to the names we need. The repeatability of manual operations one by one is too high, and the folders look dazzling and inefficient, it also causes rename errors.

When we manage files in our work, we have to copy and back up a folder together with all its contents and rename the new folder. Generally, we can only operate it manually. The steps are troublesome and there will be errors in repeated operations. This problem is most pronounced in organizing employee data or backing up work files, and we all have to implement this headache in order to create standardized directories. Is there any way to help us solve this problem, can easily copy the folder and the files inside and quickly change the folder name at the same time?

When managing the company's old files, I encountered a bunch of Xls format form files. As the default format of Excel 2003 and previous versions, during the gradual update of subsequent versions of Office, it is very likely that problems such as inability to open, blocked functions or poor compatibility will occur. However, the new version of Xlsx format not only has smaller file volume, more powerful data processing ability, but also has higher security than the old version. Whether it is to improve our work efficiency or to save files for a long time, it is very necessary for us to batch convert the old Xls format to Xlsx format.

Some of the more important and sensitive PDF files, if you don't want to be opened and viewed by others, you can set an open password for the file, which can prevent unauthorized access. If you don't know how to set a password for PDF, please look at the following contents quickly. I will teach you to encrypt PDF files in batches with one key. I will attach a detailed graphic operation tutorial for everyone to learn. The steps are simple and you will learn it once you learn!

In daily work, we often need to affix electronic seals to PDF files, especially in scenarios such as telecommuting and cross-regional collaboration. Electronic seals are not limited by time and place, which can greatly improve work efficiency. The following is to teach you how to stamp every page of PDF documents with electronic seals at one time, and also support one-click batch to stamp many PDF documents with electronic seals. If necessary, learn quickly!

to PDF documents stamped electronic seal is a very common operation, there are many tools and platforms can be achieved. Such HeSoft Doc Batch Tool Adobe Acrobat Pro DC, PDF24 Tools, and more. Below, we will from the functional, safety, practicality and other aspects, to a comprehensive comparative analysis of these tools, we can according to their own needs to choose the most appropriate tool to the PDF stamped electronic seal.

What if there is an error in the text in the PDF document and you want to modify it? For example, the contents of some documents need to be updated, telephone numbers need to be replaced in batches, or typos need to be corrected collectively. However, due to the excellent stability of PDF, it is very inconvenient for us to edit. When we want to modify a key word in PDF, we will find that it is not like Word, which can easily find and replace, but often the efficiency of manual search is very low, and it is easy to miss.

In our daily work and study, document management is usually a difficult problem that we cannot get around. When the computer is full of hundreds of thousands of files, manual sorting one by one is not only time-consuming and labor-intensive, but also error-prone. At this time, the classification of the first Chinese character according to the file name has become an efficient solution. This classification method plays a key role in sorting out customer data, filing photos, or managing project documents. By extracting the first word of the file name and automatically classifying, scattered files can be quickly classified into corresponding folders, thus doubling the retrieval efficiency.

Developers work with Json files every day. During data analysis and development, Json text is convenient for machines to read and write, but there are many brackets and quotation marks when viewing directly, which is very troublesome to show to people who do not understand technology. If it is converted into a neat and easy to share PDF document, the work efficiency and communication effect will be greatly improved. Usually we manually copy and paste Json into Word and then convert it into PDF, which is a waste of time, and the format is also prone to errors.

We often use Word documents, but the document format confusion often has a lot of trouble! Clearly, contracts edited in Word will become garbled when sent to the customer's computer. Archive the project report for five years, and when you open it, you will be prompted that the format is damaged. Not to mention those DOC files that occupy full hard disk space. When transmitting, let the network speed lie flat directly, which really takes up space. Don't panic! Only one operation is needed to solve these problems, that is, all word is converted into docx format!

In the office, have you ever freaked out about setting passwords for hundreds of contracts one by one? In the campus, are you worried that the shared teaching courseware will be tampered with at will? How can we efficiently and safely encrypt the Word documents of ourselves or our company or organization in batch in our daily work and study? This has become a pain point for many people. In particular, some personal cases of patients, financial industry customer information, etc......

How disruptive is file naming confusion? The project documents are mixed with keywords such as 2024 version and old version. If you want to find the latest documents, you have to search through the entire folder. After the company changed its name, the old names in all contract templates were as stubborn as psoriasis, not to mention the wild nomenclature with mixed case and inconsistency of symbols. Every time you retrieve a file, it is like playing a guessing game... How can you replace some of the same keywords in the file names in batch? This is a problem.

In daily work and learning, PPT files, as an important presentation tool, are often used to store core data, project plans or training materials. In order to protect information security, many users will set an open password for PPT. However, when files no longer need to be kept secret or need to be shared frequently, passwords become a stumbling block to efficiency, and deleting passwords in batches can improve efficiency.