When the number of folders is large, renaming each one by right-clicking and manually entering a suffix is not only time-consuming, but also prone to omissions, input errors, and formatting inconsistencies. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to use the folder name processing feature of office software to add the same suffix to multiple folder names at once. The article includes a preview of before-and-after effects, complete operation steps, and precautions, and is suitable for scenarios such as project archiving, material classification, batch labeling, and version distinction.
In daily office work, we often encounter situations where we need to organize a large number of folders. For example, a project may have dozens of client data folders, multiple batches of scanned document directories, or a batch of material directories named by serial number, all requiring a suffix like “Archived,” “2026,” or “suffix” added uniformly at the end of their names. If you’re only handling one or two folders, manual renaming isn’t too troublesome; but when the number grows to dozens or hundreds, modifying them one by one becomes very inefficient, and errors from copy-pasting can easily lead to inconsistent names.
The problem this article aims to solve is clear: How to batch add suffixes to many folder names. We will use screenshots and the “Add Prefix and Suffix to Folder Name” feature in the office software “ HeSoft Doc Batch Tool ” to uniformly change the names of multiple folders from their original numeric serial numbers to names with an identical suffix. This feature is suitable for users who need to batch process folders, reduce repetitive work, and improve office efficiency.
Applicable Scenarios: When is it suitable to batch add suffixes to folder names?
Batch adding suffixes to folder names is commonly seen in scenarios like document organization, project archiving, version differentiation, and batch management. For instance, financial staff might need to uniformly mark a batch of monthly folders as “Reviewed”; administrative staff might want to add “Onboarding Documents” to employee file directories; design or engineering teams might need to add status descriptions like “Draft,” “Final,” or “Pending Confirmation” to project folders.
If your folders were originally named “1, 2, 3, 4, 5, 6,” and later, for easier identification, they need to be uniformly changed to “1suffix, 2suffix, 3suffix, 4suffix, 5suffix, 6suffix,” then using a batch renaming tool is very suitable. Compared to manual operation, the advantages of batch processing are: consistent rules, faster speed, more friendliness for large numbers of folders, and a reduced probability of human input errors.
It should be noted that this article discusses batch adding suffixes to “folder names,” not modifying the suffixes or extensions of file names like Word, Excel, or PDF documents. Files like doc, docx, xls, xlsx, ppt, pptx, pdf are also frequently handled in office work, but this tutorial focuses on organizing the names of the folders themselves.
Result Preview: What did the folder names look like before processing?
From the pre-processing screenshot, we can see there are multiple folders on the desktop or in a directory, named “1, 2, 3, 4, 5, 6” respectively. These names are relatively simple, only conveying a serial number, unable to reflect batch, purpose, status, or archiving information. If a common suffix needs to be added to the end of each name, manually modifying them one by one would be quite tedious.
The pre-processing result looks like this:
This type of numerically named folder is very common in actual office work. For example, “1” might represent the first client, “2” the second project, “3” the third document. When viewed individually, there’s no problem, but when a uniform status needs to be marked, a fixed suffix must be added in batch.
Result Preview: Uniformly adding the suffix “suffix” after processing
In the post-processing screenshot, you can see that “suffix” has been uniformly added to the end of the original folder names. For example, “1” becomes “1suffix,” “2” becomes “2suffix,” “3” becomes “3suffix,” all the way to “6suffix.” This shows that the batch processing rule has been successfully applied to the selected folders.
The post-processing result looks like this:
If you don’t want to add the English suffix “suffix” in your actual work, you can also input other suffixes according to your organization needs, such as “Archived,” “_2026,” “_Completed,” “_ClientData,” “_Backup,” etc. The key is to keep the suffix rule consistent so that the folders are easier to identify and filter in File Explorer.
Operation Steps: Using office software to batch add suffixes to folder names
The specific operations are explained below in the order of the screenshots. The overall process can be summarized as: Enter the folder name tool, select “Add Prefix and Suffix to Folder Name,” add the folders to be processed, set the content of the suffix to add, and then proceed to the next step to complete the processing.
Step 1: Enter the “Folder Name” category and select the suffix addition function
After opening “ HeSoft Doc Batch Tool ”, find “Folder Name” in the left function category. As seen in the screenshot, this software is an office program oriented towards batch document and file processing, with the left side also containing categories like File Name, File Organizer, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, Video Tools, Audio Tools, etc. Here, we want to process folder names, so we should enter the “Folder Name” category.
After entering, select “Add Prefix and Suffix to Folder Name” from the function cards. In the screenshot, this function’s description is “Batch add a prefix or suffix to folder names,” which precisely meets the need of this article: batch adding a suffix to multiple folder names.
The purpose of this step is to first enter the correct batch processing function. If you mistakenly select a file name related tool, the processing object might become files instead of folders; if you mistakenly select functions like Find and Replace, Insert Text, or Delete Text, the processing rules will also differ. Therefore, entering after seeing “Add Prefix and Suffix to Folder Name” is key to ensuring subsequent operations are correct.
Step 2: Add the folders to be batch processed
After entering the function page, the top of the interface displays the current function name as “Add Prefix and Suffix to Folder Name.” The page flow shows steps like “Select records to process,” “Set processing options,” “Set save location,” and “Start processing.” The first step is to add the folders to be processed into the list.
Click the “Add Folder” button in the upper right corner to add the folders that need renaming into the processing list. In the screenshot, 6 folders have been added, named 1, 2, 3, 4, 5, 6; the list also displays information like Path, Creation Time, and Modification Time, making it easy to confirm whether the correct folders are selected.
The expected result of this step is: all folder records to be processed appear in the software list, and the record count is shown at the bottom. The screenshot shows a record count of 6, indicating that 6 pending folders have been selected. Before officially proceeding to the next step, it is recommended to carefully check the “Name” and “Path” columns to confirm that no folders are omitted and that no folders that shouldn’t be modified are added.
Step 3: Enter processing options and enable “Add Suffix”
After confirming the folder list is correct, click “Next Step” at the bottom to enter “Set processing options.” On this page, you can see two options: “Add Prefix” and “Add Suffix.” Since the requirement of this article is to add content to the end of the folder names, you should enable “Add Suffix,” not “Add Prefix.”
In the screenshot, the “Add Suffix” switch is turned on, and “suffix” is filled in the input box. This means the software will append “suffix” to the end of each folder’s original name. For example, a name originally “1” will become “1suffix” after processing; one originally “2” will become “2suffix.”
The key point of this step is to input the exact suffix text. You can enter English, numbers, Chinese, underscores, or other content as needed. For example, to mark a folder with a year, you could input “_2026”; to indicate completion, you could input “_Completed”; to indicate archive status, you could input “_Archived.” To make folder names clearer, many users add an underscore or dash before the suffix, like “1_Archived,” which is easier to read than “1Archived.”
Step 4: Proceed to the next step and complete processing
After setting the suffix, continue by clicking “Next Step.” From the interface flow, you can see there are subsequent stages for “Set save location” and “Start processing.” As the screenshots do not show the specific save location page or the pop-up window after starting processing, button names not present are not expanded upon here; just proceed and complete according to the software page guidance.
Before entering the final processing, it is recommended to reconfirm three pieces of information: First, are the folders in the pending list correct? Second, is only “Add Suffix” enabled? Third, does the suffix content match expectations? Confirming everything is correct before starting can avoid having to redo the work after batch renaming.
After processing is complete, returning to the folder’s location, you will see the names have been batch updated to the suffixed format. Referring to the post-processing screenshot, the original folders 1 through 6 have been uniformly changed to 1suffix through 6suffix, indicating the batch addition of the suffix was successful.
Common Questions and Notes
1. Should I back up before batch adding suffixes?
If these are directories for important materials, it is recommended to back up first, or test the rules with a small number of sample folders. Although batch renaming significantly improves efficiency, it affects multiple folders at once, so confirming the rules is very important.
2. Can the suffix content be in Chinese characters?
Judging from the functional logic, adding a suffix is essentially appending text to the end of a folder name. In practice, you can input content in Chinese, English, numbers, etc., according to office needs, such as “Organized,” “Contract Documents,” “2026,” etc. For readability, a uniform format is recommended.
3. What is the difference between adding a suffix and adding a prefix?
Adding a prefix inserts content at the beginning of the original folder name, like “Project_1”; adding a suffix appends content at the end, like “1_Project.” This article demonstrates adding a suffix, so “Add Suffix” should be enabled.
4. Why is it necessary to check the path?
Many folders might have the same name but are located in different directories. The path displayed in the list can help you judge whether the folder in the correct location is selected, avoiding mistakenly processing folders with the same name in other directories.
5. How many folders is it suitable to process at once?
As long as the folders can all be added to the list, they can be processed uniformly in batch. Compared to manual renaming, the more folders there are, the more obvious the time saved by batch processing. For organizing tasks involving dozens or hundreds of folders, the value of this type of office software becomes even more prominent.
Summary: Replacing repetitive renaming with a batch processing tool
Batch adding a suffix to many folder names is essentially an office task with a simple rule but very high repetition. Manual modification is not only slow, but also prone to missed changes, incorrect modifications, and format inconsistencies. Using office software like “ HeSoft Doc Batch Tool ” can transform repetitive labor into rule-based processing: first add the folders, then set the suffix content, and finally execute according to the workflow.
If you often need to organize project directories, archive documents, mark batches, or unify folder naming, it is recommended to prioritize the batch processing method. Next time you encounter dozens of folders needing suffixes like “_Completed,” “_2026,” or “_Backup,” you can follow the steps in this article to quickly complete the batch renaming of folder names.