When you have a large number of project folders, client folders, or numbered folders on your computer that need a uniform suffix added, manually changing each one is not only time-consuming but also prone to omissions or errors. Taking HeSoft Doc Batch Tool as an example, this article introduces how to use the "Add Prefix and Suffix to Folder Names" function in office software to add the same suffix to multiple folder names at once, helping users achieve standardized naming, reduce repetitive tasks, and improve file organization efficiency.
In daily office work, we often encounter the need to uniformly organize folder names. For instance, when archiving project materials, we might need to add "Completed" to the end of each folder name; when organizing course materials, we might append "Backup" to several chapter folders; when migrating client data, we might add a date, version number, or identifier to a batch of folders uniformly. If there are only two or three folders, manual renaming is acceptable. But with dozens or hundreds of folders, right-clicking to rename each one becomes highly inefficient, repetitive, and error-prone.
The core problem this article addresses is: How to batch add suffixes to many folder names. We will use screenshots to demonstrate how to use the folder name processing feature in the office software " HeSoft Doc Batch Tool " to change multiple folders originally named "1, 2, 3, 4, 5, 6" into "1suffix, 2suffix, 3suffix, 4suffix, 5suffix, 6suffix" in bulk. The entire process requires no scripting and no need to open folders individually; you just add the pending folders, set the suffix text, and follow the workflow execution.
Applicable Scenarios: When is it suitable to batch add suffixes to folder names
Batch adding suffixes to folder names is essentially a common requirement within batch folder renaming. It applies to all office scenarios where a fixed text string needs to be uniformly appended to the end of original folder names, particularly when the number of folders is large and the naming rules are clear.
1. Project Material Archiving
For example, a company has multiple project folders with original names like "Project A, Project B, Project C". After the projects end, they need to uniformly append "_Archived" or "_Completed". Using a batch processing tool allows you to add the same suffix to all selected folder names at once, facilitating subsequent retrieval and management.
2. Organizing Client, Contract, and Order Data
Sales, administrative, and finance roles often need to organize client data, contract folders, or order folders. To distinguish different batches or statuses, suffixes like "_2026", "_Pending Review", or "_Sent" can be added, making the folder names clearer.
3. Standardizing Names for Teaching, Training, and Asset Folders
Teachers, training institutions, or content teams frequently manage numerous folders for course chapters, image assets, and video assets. Batch adding suffixes can be used to mark versions, such as "Chapter 1_v2" or "Case Study_Backup", preventing confusion when multiple versions are mixed together.
4. Data Backup and Migration
When a batch of folders is migrated from an old computer to a new one, or when a backup time needs to be marked, text like "_backup", "_old", or "_202601" can be appended to the folder names. Compared to manual modification, batch processing folder names with office software significantly reduces the probability of operational errors.
Effect Preview: Changes in Folder Names Before and After Processing
Before starting the operation, let's look at the processing effect demonstrated in this article. In the screenshot, the folder names before processing are simple numerical sequences, like "1, 2, 3, 4, 5, 6". Such numbered folders are common in actual office work, but adding a uniform identifier manually by appending suffixes one by one can be quite troublesome.
Before Processing: Suffixes Not Yet Added to Multiple Folder Names
As shown in the image below, the folder names remain in their original numerical state before processing. There are 6 folders in the example, named 1 through 6. For a small number of folders, manual processing might seem feasible, but as the number increases, manual suffix input is prone to omissions, incorrect additions, or format inconsistencies.
After Processing: The Suffix "suffix" is Uniformly Appended to All Folder Names
After processing is complete, the same suffix text "suffix" is appended to the end of each original folder name. Meaning, the original "1" becomes "1suffix", "2" becomes "2suffix", and the subsequent folders are uniformly renamed following the same rule. This result demonstrates that the software does not replace the original name but appends the specified text to the end of it.
From the effect, it's clear that batch adding suffixes to folder names is suitable for enforcing uniform naming conventions. As long as the suffix text is set in advance, multiple folders can be batch-processed following the same rule, reducing repetitive clicking and typing.
Operation Steps: Using Office Software to Batch Add Suffixes to Folder Names
Following the screenshot sequence, below is an introduction to the specific workflow for adding suffixes to folder names in " HeSoft Doc Batch Tool ". This software is positioned as a batch processing tool for office scenarios, with an interface containing categories like File Name, Folder Name, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, etc. This article uses the "Folder Name" related functions.
Step One: Enter the "Folder Name" Category and Select the Add Prefix and Suffix Feature
After opening HeSoft Doc Batch Tool , find and click "Folder Name" in the left function bar. After entering this category, the main area displays multiple processing functions related to folder names, such as Find and Replace, Insert Text, Case Conversion, Delete Text, etc. To achieve adding suffixes to folder names, you need to select the "Add Prefix and Suffix to Folder Name" function.
The purpose of this step is to let the software enter the correct processing module. Because the naming processing targets for files and folders are different, users need to select the "Folder Name" category, not the Word, Excel, or PDF file processing categories. After selecting the correct function, the subsequent interface will lead to the workflow for adding prefixes or suffixes to folder names.
Step Two: Add Pending Folders and Confirm the List Records
After entering the "Add Prefix and Suffix to Folder Name" page, the top of the interface shows that the current workflow contains multiple stages: Select Records to Process, Set Processing Options, Set Save Location, and Start Processing. In Step 1, click the "Add Folder" button at the top right to add the folders that need uniform suffix addition to the list.
After adding, the software lists the pending records in a table. The screenshot shows the table contains information like "Sequence Number, Name, Path, Creation Time, Modification Time, Action". The example has added 6 records, named 1, 2, 3, 4, 5, 6, with corresponding paths displayed as their local computer folder locations. Users can check the list to confirm the correct folders are selected; if an item doesn't need processing, it can be deleted via the action column in the interface.
The expected result of this step is: All folders that need suffix addition appear in the list, and the quantity matches the actual requirement. After confirming, click the "Next" button at the bottom to enter the processing rule settings page.
Step Three: Enable "Add Suffix" and Enter the Suffix Text to Append
On the "Set Processing Options" page, you can see two option areas: Add Prefix and Add Suffix. Since the requirement in this article is to add a suffix to folder names, you need to enable the "Add Suffix" toggle switch and enter the text to be appended to the end of the folder names in the input box below.
In the screenshot example, "Add Suffix" is enabled, and the input box contains "suffix". This means the software will append "suffix" to the end of each original folder name. After processing, the original name "1" will become "1suffix", "2" will become "2suffix". If your actual need is to append a date, status, or version number, you can replace "suffix" with the corresponding content, such as "_2026", "_Backup", "_Organized", etc.
Note that the suffix will be appended exactly as entered in the input box. Therefore, if you want a separator between the original name and the suffix, you should include the separator in the suffix text. For example, to get "1_suffix", the suffix should be entered as "_suffix"; to get "1-Archived", the suffix should be entered as "-Archived".
Step Four: Proceed to Next Step, Complete Save Location and Start Processing
After setting the suffix content, click the "Next" button at the bottom of the page. Following the interface workflow prompts, you will subsequently enter the "Set Save Location" and "Start Processing" stages. For batch renaming operations, it is recommended to double-check the pending folders and suffix rules before officially processing to avoid accidentally renaming unrelated folders.
As the screenshots show the workflow steps and the suffix settings page, we can clearly see the software organizes the operation in a wizard-style flow: first select records, then set processing options, then set the save location, and finally start processing. Users just need to follow the interface prompts to complete the subsequent steps, and the processed folder name effect will be generated. After processing is complete, you can return to the folder's location to check if the suffix has been uniformly appended to the names.
Frequently Asked Questions and Important Notes
1. Where is the suffix added in the folder name?
The suffix is appended to the end of the original folder name. Using the screenshot example, the original folder name is "1", the suffix is "suffix", and the result is "1suffix". If a space, underscore, or hyphen is needed in the middle, these symbols must be included in the suffix input box.
2. Can I add a prefix and suffix at the same time?
The interface displays both "Add Prefix" and "Add Suffix" options, indicating this function is for adding prefixes and suffixes to folder names. This article only demonstrates the scenario of adding a suffix, so only "Add Suffix" was enabled. If your actual work requires adding content to both the beginning and end of the name, set it up using the interface switches and input boxes, and check the rules before processing.
3. Why is it necessary to check the list after adding folders?
The advantage of batch processing is handling multiple objects at once, but it also means a greater impact if the wrong objects are selected. Therefore, before clicking next, check the "Name" and "Path" in the list to confirm these folders are indeed the targets for this renaming task. Be especially careful when paths or folder names are similar.
4. How should I write the suffix text?
It is recommended to set clear, uniform, and searchable suffixes based on office management rules. For instance, "_Archived" for archiving, "_backup" for backups, "_202601" for dates, "_Reviewed" for statuses. Uniform naming rules facilitate subsequent searching and sorting in the file explorer.
5. Is a backup needed before batch modification?
If the number of folders is large, or if they are used for important projects, contracts, or financial data, it's advisable to confirm data security before batch modification. Although the example in this article is just adding a suffix to names, once a batch operation is executed, multiple folder names change simultaneously. Confirming the rules in advance can reduce rework.
Summary: Using Batch Processing Tools to Reduce Repetitive Folder Renaming Tasks
Batch adding suffixes to many folder names is a very high-frequency requirement in office file organization. Manual modification one by one is not only slow but also prone to non-uniform naming formats. Through the "Add Prefix and Suffix to Folder Name" function in HeSoft Doc Batch Tool , users can add multiple folders to a list, uniformly set suffix text, and complete the batch processing by following the workflow.
As seen in this article's example, the folders originally numbered 1 to 6 were uniformly changed to 1suffix through 6suffix after setting the suffix "suffix". The entire process is clear and verifiable, suitable for various office scenarios like project archiving, data backup, client folder management, and course material organization. If you also frequently need to batch modify folder names, add suffixes in batch, or standardize folder naming, it is recommended to use the batch processing capabilities of this type of office software to delegate repetitive tasks to the tool, freeing up time for more important work.