Many office organization tasks require adding text uniformly at the end of multiple folder names, such as adding batch numbers, years, statuses, or archiving labels. Manual renaming can be time-consuming and is not conducive to maintaining consistent naming formats. This article demonstrates the complete process of adding suffixes to folder names through HeSoft Doc Batch Tool , including selecting features, adding folders, setting suffix content, and checking key points before execution, helping users quickly complete batch renaming of folders.
When organizing computer files, the most troublesome part is not the naming rules themselves, but the need to repeat the same rule many times. For example, you have a batch of folders originally named “1, 2, 3, 4, 5, 6”, and now you need to add “suffix” to the end of each folder name. If you right-click to rename them one by one, the operation path is repetitive: select the folder, enter rename mode, move to the end of the name, type the suffix, confirm, and then process the next one. The more folders there are, the more obvious the repetitive work becomes.
This article introduces a method more suitable for office scenarios: using " HeSoft Doc Batch Tool " to batch add text to the end of multiple folder names. It is positioned as office software, and its core value lies in reducing manual repetitive operations and improving file organization efficiency through batch processing of files and folders. This article will illustrate the entire process from the function entry point to setting the suffix with screenshots, so you can independently complete batch suffix addition to folders after reading.
Applicable Scenarios: Use when needing to uniformly add text to the end of folder names
"Adding text to the end of folder names" is very common in offices. For example, when the HR department organizes employee materials, they might want to change a batch of numbered folders to "ID_onboarding materials"; when the finance department organizes receipts, they need to uniformly add "_verified" to monthly folders; when the project team delivers materials, they need to add "_final version" or "_backup" to each client directory. All these scenarios share a common point: many objects need processing, and the added suffix rules are the same.
If you just need to rename one folder, the system's built-in rename function is sufficient. But when the number of folders is large, the batch processing capability of office software is more valuable. It can apply unified rules to multiple folders at once, avoiding problems like inconsistent spaces, missed suffixes, or typos that occur during manual input.
Additionally, this article discusses folder name suffixes, not file extensions. When many users search for "suffix", they might think of file extensions like doc, docx, xls, xlsx, pptx, pdf; the "suffix" here refers to the text appended to the end of a folder name, such as "_completed" in "Project A_completed".
Effect Preview: Only simple numbers before processing
The screenshot before processing shows there are currently 6 folders, named 1, 2, 3, 4, 5, 6 respectively. Although this naming method is simple, it carries little information. If there are other numbered folders in the directory, or if you need to distinguish the current batch, it is not intuitive enough.
From a office management perspective, folder names should ideally reflect certain information, such as project phase, material type, processing status, or date batch. Adding a suffix to the end of the name can supplement descriptive information without destroying the original numbering. For instance, by retaining the number "1" and appending "suffix", you get "1suffix".
Effect Preview: suffix appended to every folder after processing
In the screenshot after processing, the folder names have been uniformly changed to 1suffix, 2suffix, 3suffix, 4suffix, 5suffix, 6suffix. It can be seen that the original numbers are preserved, and the new suffix is uniformly appended to the end of the names.
The advantage of this processing method is its clear structure: the original name represents the original number or object, and the suffix represents the newly added status or category. In actual use, you can replace suffix with any text that conforms to naming rules, such as "_archived", "_2026", "_checked", "_print version", etc.
Operation Steps: Batch modify folder names and add suffixes
The following describes the operations in the order of the software interface screenshots. To avoid operational errors, each step explains the purpose and the expected result after completion.
Step 1: Open the folder name tool
After launching " HeSoft Doc Batch Tool ", select "Folder Name" in the left navigation bar. This category provides various batch processing functions related to folder names. As seen in the screenshot, it includes finding and replacing keywords in folder names, inserting text into folder names, adding prefix and suffix to folder names, case conversion, and deleting text from folder names.
The current requirement is to add fixed text to the end of folder names, so choose the 3rd function, "Add Prefix and Suffix to Folder Name". This function card is highlighted in the screenshot, indicating it is the entry point for batch adding prefixes or suffixes to folder names.
After completing this step, you will enter the processing page for this function. Choosing the correct function is very important because different batch renaming functions correspond to different rules. For example, "Insert Text" is more suitable for adding content at a certain position within the name, while "Add Prefix and Suffix" is more suitable for appending text to the beginning or end of the name.
Step 2: Add the folder records to process
After entering the "Add Prefix and Suffix to Folder Name" page, the first step is to select the records to process. Click the "Add Folder" button in the upper right corner to add the folders you want to batch rename into the list. The screenshot shows 6 records have been added, with the Name column displaying 1, 2, 3, 4, 5, 6 sequentially.
The purpose of this step is to define the scope of batch processing. The software cannot know which folders you want to modify automatically, so you need to add the target folders to the list first. After adding, the list will display information like serial number, name, path, creation time, modification time, and actions. Through this information, you can confirm if the folders are from the correct directory.
If you find records in the list that do not need processing, you can remove the corresponding records via the delete icon in the operations column. The screenshot shows a delete-style button on the right side of each row, indicating there is still an opportunity to adjust the list before processing. It is recommended to complete the verification before clicking "Next" to ensure the number of records matches the actual needs.
Step 3: Set the suffix content to add
After adding the folders, click "Next" at the bottom to enter "Set Processing Options". In this step, the interface provides two options: "Add Prefix" and "Add Suffix". Since we want to uniformly add text to the end of the names, turn on the "Add Suffix" switch and enter the suffix content in the input box below.
The suffix entered in the screenshot is "suffix". This means the software will append "suffix" to the end of each folder name. The processing rule can be understood as: original name + suffix content = new name. Therefore, 1 becomes 1suffix, 2 becomes 2suffix, and 6 becomes 6suffix.
If your actual need is a more readable naming convention, it is recommended to include a separator before the suffix. For example, entering "_suffix" results in "1_suffix" after processing; entering "-archived" results in "1-archived". Separators are not mandatory but are very helpful for long-term folder structure maintenance.
Step 4: Continue completing the process according to the page flow
After setting the suffix, continue clicking "Next". As seen in the top step bar, the subsequent process includes "Set Save Location" and "Start Processing". Since the current screenshot does not show the specific options of the save location page, nor the prompt content after starting processing, additional button names will not be fabricated here. In actual operation, simply follow the page prompts to continue and complete.
Before execution, it is recommended to perform a final check: Are the pending records the target folders? Is the suffix text entered correctly? Is the "Add Prefix" switch mistakenly turned on? Are the folder paths correct? The efficiency of batch processing comes from one-time execution, so the more thorough the pre-execution check, the lower the probability of subsequent rework.
Common Questions or Precautions
1. Will the suffix replace the original folder name?
According to the "Add Suffix" processing method, it appends text to the end of the original name, not replace it. For example, if originally called "1", adding suffix makes it "1suffix", the original "1" is still retained.
2. Can I add both a prefix and a suffix simultaneously?
The interface simultaneously presents the "Add Prefix" and "Add Suffix" options, indicating the function supports setting text around the beginning and end of the name. However, this article only demonstrates adding a suffix, so only "Add Suffix" needs to be enabled. If there is no need for a prefix, it is not recommended to enable it additionally.
3. Why check the path before batch renaming?
Many directories might contain folders with the same name, such as "1", "2", "Materials", "Attachments" in different projects. The path helps you determine if these folders belong to the directory currently intended for processing, avoiding modifications in the wrong location.
4. What suggestions are there for suffix naming?
It is recommended that suffixes be short, clear, and uniform. For dates, "_2026" or "_2026-01" can be used; for status, "_Completed", "_Pending Review"; for versions, "_V1", "_Final Version". Long or semantically unclear suffixes are not recommended.
5. Is this method suitable for files?
The steps in this article are targeted at folder names. If you want to process Word document doc, docx file names, Excel spreadsheet xls, xlsx file names, PDF files, or image file names, you need to enter the corresponding file name or related tool category in the software, and choose a batch processing function suitable for file names.
Summary: Turn repetitive renaming into a one-time rule-based process
Uniformly adding text to the end of multiple folder names seems simple, but when the quantity grows, it becomes inefficient, repetitive work. Through the "Add Prefix and Suffix to Folder Name" function of " HeSoft Doc Batch Tool ", you can first batch-add folders, then set the suffix rule, and finally complete the process step-by-step. The entire process is clear, verifiable, and suitable for file organization and directory standardization in daily office work.
If you are processing a batch of folders that need to include a year, status, batch, or descriptive text, it is recommended not to rename them all manually one by one. Follow the method in this article: first select the target folders, then input a unified suffix to quickly complete batch renaming, making the folder structure more standardized and subsequent searching and archiving more efficient.