How to batch to docx and other Word documents set file open password? Teach you 6 super simple way!

In the office, have you ever freaked out about setting passwords for hundreds of contracts one by one? In the campus, are you worried that the shared teaching courseware will be tampered with at will? How can we efficiently and safely encrypt the Word documents of ourselves or our company or organization in batch in our daily work and study? This has become a pain point for many people. In particular, some personal cases of patients, financial industry customer information, etc......

The following article will take you through the tedious era of "manual encryption" and enter a new era of intelligent batch rapid processing. From confidentiality agreements in the legal industry to intellectual property protection in the field of education; from medical record compliance in the medical industry, to hierarchical data access in the financial industry, and to privacy protection of personal documents, I will introduce six operating methods to reveal the ultimate skills of batch encryption through in-depth and practical evaluation. Whether you are a technical white or enterprise IT administrator, I believe you can find a suitable solution here. Are you ready? Let me give you a step-by-step analysis!

Under what circumstances do you need to set passwords for word documents such as docx in batches?

1. Corporate Finance: Sensitive documents such as quarterly financial statements and employee payroll data need to be updated regularly and distributed to management. Traditional single file encryption needs to be operated one by one, which is time-consuming and easy to miss.
2. Law firm: client contracts, litigation materials and other documents need to be sent to third parties. By setting permissions and passwords in batches, the other party can be prevented from modifying the content or screenshots.
3. Documents such as final examination papers and student transcripts of educational institutions need to be distributed to the teacher team.
4. The research team experimental data, the first draft of the paper, advertising design and other documents need to protect intellectual property rights in collaboration.

Add a preview of the effect of opening passwords to Word documents in batches

The docx document can be opened directly before processing:

After processing, you need to enter a password to open the document:

Method 1: Use HeSoft Doc Batch Tool File encryption

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Advantages:

1. Support Word/PDF/Excel/PPT full format encryption, provide "open password", "read-only password" and "restricted editing" triple protection, can be processed offline, suitable for sensitive data encryption of government agencies.
2. Focus on batch processing, support 1000 file synchronization encryption, provide "open password", "edit restrictions" double protection.
3. Encrypted logs are automatically generated for easy auditing.
4. The interface is friendly, and the operation can be completed in a few simple steps.
5. Support triple password protection, such as open/edit/read-only.
6. Automatically generate operation logs to meet compliance requirements.
7. There is an encryption function, there are also closed encryption function.

Disadvantages: It is necessary to download software for installation, which not only takes up memory, but only supports windows systems, and cannot be downloaded on mobile devices such as mobile phones.

Operation steps:

1. After downloading, open it first HeSoft Doc Batch Tool on the home page, select Word Tools, and then find Word Add Password Protection.

2. The next step is to add Word documents that need to be password-protected. It supports various document formats, not limited to docx,doc, etc. It can be added from the upper right corner to add files or folders, or it also supports dragging all files directly with one key below.

3. Check the file opening password, and then fill in the password to be set below. You can also set the file read-only password and restricted editing password synchronously, and select the settings according to your own needs. Note here that it is necessary to remind everyone that when setting up password protection, it is recommended that you use complex passwords with high strength levels, such as containing letters, numbers, special symbols, etc. at the same time, so as not to easily crack the document password.

4. After waiting for a few seconds, after the processing is completed, directly click the save location to view. All Word documents have been set with opening passwords.

Method 2: Use Word's own password setting function for encryption

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Advantages:

1. It is very easy to set up password protection directly in Word. The steps are simple and you will learn.
2. Don't need any software won't take up memory, also don't need to charge!

Disadvantages:

1. However, this operation has an obvious disadvantage, that is, it can only be set manually one by one. If the number of files is small, it can be handled. If there are dozens of hundreds of files, it is obviously unrealistic to set passwords one by one manually, and the above batch operation method should still be used.
2. Error-prone, do not enter the system freely set up security.

The steps to set the open password directly in Word are as follows:

1. Open the Word document that needs password protection, click the file in the upper left corner, and select the information.

2. Click Protect Document → Encrypt with Password, then enter the password to be set, and click OK.

3. The system will pop up another window requesting to enter the password again for confirmation, and then enter the password again to confirm.

Method 3: Use Eagle Express Batch Processing Toolbox to encrypt word

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Advantages:

1. Supports batch processing of 10000 documents and can be operated in batches.
2. Encryption is faster.
3. Provide fine-grained permission control such as "revision restriction" and "annotation restriction.

Disadvantages:

1. Only Windows systems are supported, Mac users need to run through virtual machines.
2. The cost is higher, fees are required, and the free version has restrictions.
3. There are many steps, a little trouble.
4. Need to download, occupy memory.

Operation steps:

1. Open the software and select Word Tool on the left-Add or Remove Word Protection.
2. Click [Add File] to support Ctrl A selection or drag and drop import. The file list displays the name, size and path.
3. Check the restriction to edit the password, and select only allow revision, only allow comments or only allow filling in the form from the drop-down menu.
4. After setting the password, click [Select Save Location]. It is recommended to create a new folder to avoid overwriting the original file.
5. Click to start processing. It only takes a few seconds for the 100 file to be encrypted. The log window shows that the processing is successful, indicating that the operation is completed.

Method 4: Use EncryptEase X to set the file open password

Recommended Index:★★★☆ ☆

Advantages:

1. Built-in compliance template library, one-click application of financial, medical and other industry encryption standards;
2. Supports automatic backup to the cloud after batch encryption.

Disadvantages:

1. Only Windows systems are supported, Mac users need to run through virtual machines.
2. The cost is high and registration is required.

Operation steps:

First of all, you need to pay!! After logging in, select [Batch Encryption]-[Word Document]].

2. Then add files and select [AES-256 Encryption] [Password Protection]].
3. Enter the password, check [Generate Encrypted Log], and click [Execute] to complete the operation.

Method 5: Use Python script automation to encrypt word documents

Recommended Index:★★★☆ ☆

Advantages:

1. Suitable for technical users, high batch processing efficiency.
2. Password unified management, to avoid manual omissions.
3. Customizable extensions, such as adding watermarks, limiting edits, etc.

Disadvantages:

1. Python environment and Office suite are required.
2. There is a learning threshold for non-technical personnel.
3. You may encounter problems with COM objects, such as restarting the Word process.

Operation steps:

1. Install Python and dependent libraries: pip install win32com
2. Create the script batch_encrypt.py:

3. Perform operations. This method is very unsuitable for small white, because once the wrong code is written, it may also cause document confusion.

Method 6: Use the built-in Office VBA macro to set the open password of docx

Recommended Index:★★★☆ ☆

Advantages:

1. For advanced Office users, take advantage of Office features without additional software.
2. Can be integrated into existing workflows.
3. No need to download and install third-party software, does not occupy memory.

Disadvantages:

1. Need to manually write code, error-prone, not suitable for machine white, suitable for people with learning experience, there is a learning cost.
2. Macro security settings may trigger system warnings
3. Only the version of Office installed on the current PC is supported

Operation steps:

1. Open Word Developer Tool: File-Options-Customize Ribbon-Check [Development Tool]]
2. Create macros as follows:

3. To run a macro, you need to enable macro permissions. This method is also not suitable for machine white, suitable for technical people who understand code programming.

Summary

Batch encryption of Word documents is not only the improvement of efficiency, but also the cornerstone of information security. The first method can achieve second-level processing, privacy and security protection, and batch operation of a large number of files, which is highly recommended. Of course, each tool is tailor-made for a specific scene, so you can judge and try to choose ~
Remember, encryption is not the end, but the beginning of security management. Regularly updating passwords, backing up original files, and testing compatibility are the details that determine whether your data can be indestructible at critical moments. In this era of frequent data breaches, mastering batch encryption technology is to build an invisible firewall for yourself and your business. Now that you have these 6 security keys, it's time to lock your digital assets with them!