When there are a large number of scattered TXT files and Notepad documents on a computer that need to be organized, manually opening, copying, and pasting each one is not only time-consuming but also prone to missing files and ordering errors. This article, using the actual interface of the office software " HeSoft Doc Batch Tool ", clearly explains how to batch merge multiple folders containing text files into independent text files and control the merge order through sorting methods. After reading, you can quickly master the complete workflow from adding folders, setting processing options, to starting the process, thereby completing repetitive tasks such as text organization, data compilation, and log archiving more efficiently.
Many people encounter the same problem when organizing materials, summarizing logs, collecting webpage text, or archiving notepad content: there are too many scattered TXT text files, spread across different folders. Manually opening and copying each one into a single file is tedious, inefficient, and prone to omissions or disordered sequences.
If you want to batch merge multiple TXT files into one, or automatically merge text content in name order, using professional office software will save you more time. This article, using the actual interface of HeSoft Doc Batch Tool , guides you through the process of "merging multiple text folders into multiple files." For scenarios requiring the integration of scattered text output, this batch processing method can significantly reduce repetitive work.
Applicable Scenarios
Needs like "TXT batch merging," "text file merging," and "merging multiple TXTs into one file" are common in the following office scenarios:
- Aggregating multiple notepad files into one master text for easy unified viewing or backup;
- Splicing TXT content saved separately by date or number in sequence;
- Organizing crawled text, customer service records, log fragments, and collected content;
- Merging scattered texts from different folders and outputting them separately to form independent result files;
- Performing preliminary organization for subsequent conversion to Word, PDF, or further editing.
If your original files are .txt or Notepad text, and the quantity is large, the batch processing capability of this type of office software is more stable than manual operations.
Effect Preview
Before Processing
There are one or more folders on your computer, each containing several scattered TXT text files. These files might be named by name, number, or date, but their content remains stored dispersedly.
After Processing
Using HeSoft Doc Batch Tool , you can batch merge these folders containing text files and output them as independent text files. Thus, the originally scattered multiple TXT files are integrated into the corresponding result files according to the set order, facilitating archiving, circulation, and secondary use.
Operation Steps
Step 1: Enter Text Tools and Find the Corresponding Merge Function
You can see multiple office tool categories on the left side of the software's main interface, including Word Tools, Excel Tools, PDF Tools, Text Tools, etc. As we need to process TXT text this time, first enter the Text Tools category.
In the Text Tools function area, select "Merge multiple text folders into multiple files". From the interface description, it's clear that this function is suitable for batch processing folders containing text files and integrating the content within each folder into independent output files.
Purpose of this step: Enter the correct batch text merging module.
Expected result: Open the function's processing page, ready to add folders to be processed.
Step 2: Add Text Folders to be Processed
After entering the function page, the software is on the first process step: Select records to process. An "Add Folder" button is provided at the top right of the interface.
Click "Add Folder" to import the target folders containing TXT text into the list. After importing, the list will display relevant information such as name, path, creation time, and modification time, helping you confirm whether the correct folders were selected.
If you selected incorrectly, you can remove items using the delete icon in the list; if you need to start over, you can use the "Clear" button.
Purpose of this step: Batch import the folders that need to participate in the text merging into the software.
Expected result: The folders to be processed appear in the list. After confirming they are correct, click "Next" at the bottom.
Step 3: Set TXT Merge Order
After entering the second process step, the page displays the Sort Method. As seen in the screenshot, two options are available:
- Merge in Ascending Name Order
- Merge in Descending Name Order
This step is very critical because when merging multiple TXT files into one, the final content sequence directly affects reading and usage. For example:
- If your filenames are "001.txt, 002.txt, 003.txt", selecting Merge in Ascending Name Order is usually appropriate;
- If you want the latest number or larger name first, you can choose Merge in Descending Name Order.
The screenshot shows Merge in Ascending Name Order checked, indicating the software will splice text content in ascending order of file names.
Purpose of this step: Determine the sequence of content when multiple text files are merged.
Expected result: After selecting the appropriate sorting method, click "Next" to proceed to set the save location and start processing.
Step 4: Set Save Location and Start Processing
The process prompt at the top of the page shows the complete process includes four steps: select records to process, set processing options, set save location, and start processing. Although the screenshots focus on the first two steps, it's reasonable to infer that the subsequent actions only require setting the output save location and then executing the process.
Upon completion, the software will automatically perform batch merging according to the previously imported folders and your chosen sorting rules, generating the corresponding text result files.
Purpose of this step: Specify the output path and execute batch text merging.
Expected result: Multiple scattered TXT texts are automatically integrated and output as independent text files.
Common Questions or Considerations
1. Why organize filenames first?
Because the merge rules displayed in the current interface relate to "name sorting." If you want multiple TXT files spliced in a specific order, it's recommended to organize the file names first, e.g., using formats like 001, 002, 003, which makes it easier for the software to merge them accurately in sequence.
2. Is it merging files or folders?
Judging from the function name "Merge multiple text folders into multiple files", the current module processes "folders". That is, you first add folders containing TXT text, and the software then integrates and outputs based on the text content within those folders.
3. What text formats are suitable for processing?
Based on the current function's category and interface description, it is mainly aimed at plain text content like Notepad text and TXT text. If your goal is to process formats like doc, docx, or pdf, it's recommended to enter the corresponding Word Tools or PDF Tools modules and use more suitable batch functions.
4. Why use office software for batch processing when there are many files?
Manually merging multiple TXT files involves not only repetitive work but also easy errors like copying incomplete content or pasting in the wrong order. The value of office software like HeSoft Doc Batch Tool lies in processing multiple folders and text files in one go with unified rules, reducing manual operations and improving organization efficiency.
Summary
For the need to "batch merge scattered TXT text into a single file," the core difficulty usually lies not in the technology, but in the large number of files, difficult sequence control, and time-consuming manual operations. Using HeSoft Doc Batch Tool , you can quickly find the corresponding function in Text Tools and, through the process of Add Folder → Choose Sort Method → Set Save Location → Start Processing, efficiently integrate scattered notepad text.
If you often need to process large volumes of TXT, text files, or notepad content, it's recommended to use this kind of office software supporting batch processing, which can significantly reduce repetitive work and improve the efficiency of material summarization, content archiving, and text organization. You can now prepare the text folders to be merged and follow the steps in this article to carry out the actual operation.