When a large number of TXT files are scattered in a folder, opening, copying, and pasting them into a single file one by one is not only time-consuming but also prone to missing content or disrupting the order. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to batch merge multiple text files in a folder into a single TXT file, and explains the effects before and after processing, sorting settings, saving, and precautions, suitable for office scenarios such as data organization, log aggregation, and study note merging.
In daily office work and document organization, it is common to encounter situations where a folder contains many TXT text files, each holding only a portion of the content, such as study notes, log records, meeting minutes, English practice materials, collected data snippets, etc. If you need to organize these scattered texts into a single complete file, manual operation usually involves opening files one by one, copying the content, pasting it into a new document, and repeatedly checking the order and for omissions. This can be managed when the number of files is small, but once the number reaches dozens or even hundreds, the repetitive labor becomes very apparent.
The problem this article aims to solve is clear: batch merging many text files from a folder into a single file. Below, using screenshots, we will take the office software " HeSoft Doc Batch Tool " as an example to explain how to complete TXT text merging through the batch processing feature. This tool is positioned as document batch processing office software, suitable for tasks with high repetitiveness and large file volumes, which can reduce manual copying and pasting and improve file organization efficiency.
Applicable Scenarios: When is Batch Merging of TXT Text Files Suitable?
"Merging multiple text files into a single file" is not a rare need, especially when centralized archiving, unified reading, or subsequent reprocessing is frequently required. The following scenarios are suitable for processing using batch text file merging:
- Study Material Organization: For example, a folder contains multiple English learning texts like Daily_English_Practice.txt, English_Grammar_Basics.txt, English_Vocabulary_Tips.txt, which you want to merge into one master file for centralized review.
- Log File Aggregation: The system generates a TXT log daily, and you need to merge logs within a certain date range into a single file for easier troubleshooting or archiving.
- Collected Content Organization: Text snippets exported from web pages, systems, or tools are scattered across multiple TXT files and need to be aggregated uniformly.
- Merging Meeting Minutes and Work Records: Multiple meeting record texts need to be organized into one project document, facilitating subsequent conversion to Word, PDF, or sharing with colleagues.
- Batch Text Archiving: Merging multiple instruction files, memo files, or data snippets from a folder into one master TXT to reduce the number of files.
Compared to manual merging, using the batch processing features of office software allows you to focus on "selecting folders, setting sorting, and specifying save locations," rather than wasting time on extensive copy-pasting.
Effect Preview: Multiple TXT Files Before Processing, One Merged File After Processing
Before processing, the folder contains multiple independent TXT text files. As seen in the screenshot, the path is located at D:\test\2026\, which contains several text files, such as Daily_English_Practice.txt, English_Grammar_Basics.txt, English_Vocabulary_Tips.txt, Listening_Skills.txt, Speaking_Confidence.txt. Although these files are in the same folder, their content remains scattered across different TXT files.
After processing, the originally scattered multiple text files were merged to generate a new TXT file. From the result screenshot, it can be seen that the generated file is named 2026.txt. Given that the pre-processing folder name was "2026," it is reasonable to conclude that the software generates a corresponding merged result file based on the selected folder. This allows the user to directly open one TXT file to view all the aggregated content, eliminating the need to open multiple texts one by one.
This processing result is well-suited for subsequent organization. For example, the merged TXT can be copied into Word for formatting, saved as an archival document, or further processed for text searching, replacing, or conversion to PDF.
Operation Steps: Using Office Software to Batch Merge TXTs from a Folder into One File
Below is a complete operation guide based on the software screenshot sequence. The software name in the screenshots is " HeSoft Doc Batch Tool ," which provides multiple tool categories on the left side; the one used this time is related to "Text Tools."
Step 1: Enter Text Tools and Select the Text Folder Merge Function
After opening HeSoft Doc Batch Tool , select "Text Tools" from the function bar on the left. In the text tool list, you can see various text-processing related functions, such as finding and replacing keywords in text, deleting whitespace in text, converting text to Word, converting text to PDF, converting HTML to TXT, etc. The function needed this time is the third option: Merge multiple text folders into multiple files.
From the function description, it can be seen that this feature is used to batch merge folders containing text files into independent text files. This means that if only one folder is added, it usually generates one merged text file; if multiple folders are added, it can generate a corresponding merged file for each folder. For the needs of this article, you only need to add the target folder containing multiple TXT files.
The purpose of selecting this function is to let the software automatically read the multiple TXT texts in the folder and merge them according to the rules set subsequently. The expected result is to enter a step-by-step processing interface and continue to add the folder to be processed.
Step 2: Add the Folder to be Merged
After entering the function page, the current function name "Merge multiple text folders into multiple files" is displayed at the top of the interface. The processing flow is divided into four steps: Select records to process, Set processing options, Set save location, Start processing. First, you need to add the folder to be processed in step 1.
Click the "Add Folder" button in the upper right area of the interface to select the folder containing multiple TXT text files. In the screenshot, a folder named "2026" has been added, with the path shown as D:\test\2026\, and the list displays the folder's creation time and modification time.
The purpose of this step is to tell the software which folder needs to be processed. After adding, the software will display this folder as a pending record in the list. If added incorrectly, it can be removed via the delete operation in the list; if you need to re-select, you can clear it and add again. After confirming the pending folder is correct, click "Next" at the bottom to enter the processing option settings.
Step 3: Set the Sorting Method for Text Merging
When merging text, the file order is very important. Different orders will directly affect the reading logic of the merged text content. For example, study materials might need to be arranged by filename from A to Z, while log files might need to be arranged by date or number. The current screenshot shows the "Set processing options" page, where the main option is "Sorting method."
The interface provides two visible options: Merge by name ascending, Merge by name descending. In the screenshot, "Merge by name ascending" is selected. This indicates that the software will merge the files in ascending order by filename, from smallest to largest, front to back. For texts with filenames containing numbers, dates, or English titles, ascending order by name often yields the expected merge result.
If you want the merge order to be reversed, you can select "Merge by name descending." For instance, when filenames are named by date, descending order might place the latest content first. After selecting the sorting method, click "Next" to continue.
Step 4: Set the Save Location for the Merged File
The 3rd step in the process is "Set save location." Although the provided screenshot does not show the details of this page, it is clearly indicated by the interface flow that the software needs to specify where the output file will be saved before starting processing. It is recommended to choose an easy-to-find location here, such as the parent directory of the original folder, a temporary folder on the desktop, or a folder specifically used for result output.
The purpose of setting the save location is to avoid confusion between the merge result and the original texts, and to facilitate quickly finding the generated TXT file after processing is complete. For office scenarios, it is recommended not to directly overwrite the source materials but to save the results in a separate directory. This way, if the order is later found unsuitable, you can re-adjust the sorting method and generate again.
Step 5: Start Processing and View the Generated TXT Result
The final step of the process is "Start Processing." After confirming the pending folder, sorting method, and save location are all set correctly, you can execute the merge. The software will batch read the text files in the selected folder and, according to the set name ascending or descending rule, merge the content and output it as a TXT file.
From the post-processing screenshot, it can be seen that the file 2026.txt was generated. For this example, the original folder name was 2026, and the merged output file is also named 2026, making it easy to identify the source. After processing is complete, it is recommended to open the generated TXT file to check the beginning, middle, and end of the content to confirm that the file order and content integrity meet expectations.
Common Questions and Precautions
1. What if the merge order is incorrect?
If the order of the merged content does not meet expectations, check the naming convention of the original TXT files first. As the settings in the screenshot provide two methods, merge by name ascending and descending, the software sorts based on the filename. To achieve a stable order, it is recommended to name files like 001.txt, 002.txt, 003.txt, or use regular patterns like 2026-06-01.txt, 2026-06-02.txt.
2. Can multiple folders be processed at once?
This function is named "Merge multiple text folders into multiple files," and step 1 involves adding processing records via "Add Folder," so it can be reasonably understood that adding multiple folder records for batch processing is supported. The texts in each folder will be merged into corresponding independent files. The example in this article only added one folder, so one merged TXT file was generated in the end.
3. Is it necessary to back up the original files before merging?
It is recommended to keep the original TXT files. Batch merging typically generates a new result file, but in any batch processing scenario, preserving the source files is a safer practice. Especially when the materials are important, consider making a copy of the folder before operating.
4. Will filenames containing English or numbers affect the merge?
From the screenshot example, the original filenames contain English words and underscores, such as English_Grammar_Basics.txt. When sorting by name, these filenames will participate in the sorting. To reduce ambiguity, it is advised to add numerical prefixes to the filenames, making the merge order easier to control.
5. Can the merged TXT be further converted to Word or PDF?
In the software's text tool interface, related functions like "Text to Word" and "Text to PDF" can be seen. The focus of this article is TXT merging; if subsequent generation of doc, docx, or PDF documents is needed, conversion processing can be performed after the merge is complete based on actual requirements.
Summary: Reducing Repetitive Copy-Pasting with Batch Processing
Merging many TXT text files from a folder into a single file is essentially a typical repetitive office task. Manual processing is not only slow but also prone to missing files, pasting in the wrong order, or causing content chaos. With the text merging function in HeSoft Doc Batch Tool , batch merging can be completed through steps like adding a folder, setting the sorting method, specifying a save location, and starting processing.
If you frequently need to organize text materials, merge logs, archive study notes, or aggregate multiple TXT files, it is recommended to directly utilize the batch processing capabilities of this type of office software. First, standardize the file naming, then merge in ascending or descending order by name, and finally check the generated result. This compresses the originally tedious repetitive operations into a single batch task, significantly improving document organization efficiency.