When dealing with multiple TXT files scattered in a folder, manually copying and pasting is slow and error-prone. This article focuses on the common office need of merging TXT files from a folder, introducing how to use the text tool from HeSoft Doc Batch Tool to batch merge multiple text files in a folder into one TXT file. The purpose, results, and precautions of each step are explained with screenshots of the process before and after processing and the operation interface.
Many people encounter the situation of having "too many TXT files in a folder" when organizing materials: downloaded study notes are split into multiple text files, project records are stored by topic, log files are saved by module or date, and material copy may also be scattered across different TXT files. When it's time for unified reading, sending to colleagues, archiving and backup, or importing into other systems, they then have to merge them into a single file.
Using the most traditional method, you need to open each TXT file individually, copy its content, and then paste it into a new text document. This is somewhat tolerable when the number of files is small, but once there are many files, the repetitive labor becomes very noticeable, and issues like incorrect content order, missed copies, and duplicate copies are prone to occur. This article introduces a method more suitable for office scenarios: using HeSoft Doc Batch Tool to batch merge multiple TXT text files in a folder into a single TXT file.
Application Scenarios: Common Needs from Scattered Texts to a Unified Document
Batch merging TXT text files is suitable for many daily office and material organization scenarios. For example, a teacher or student needs to compile multiple English learning topics into a master resource; an operations specialist needs to aggregate multiple copy snippets into a complete material file; a customer service representative needs to organize scattered communication records into a single archive file; a technical staff member might also need to merge multiple log segments for unified searching.
The common points of these needs are: the source file format is simple, mostly plain text TXT files; there is more than one source file; the ultimate goal is to obtain a complete result file that can be saved, transferred, and searched. Compared to manual copy-pasting, the batch processing feature of office software is more suitable for this type of highly repetitive, rule-based task.
It is important to note that this article focuses on merging TXT text files. If your files are Word documents, such as .doc, .docx formats, or PDF, HTML, Markdown, etc., you should choose the corresponding function based on the actual format. In the screenshot, you can also see categories like Word Tools, PDF Tools, and Text Tools on the left side of the software, indicating that different file types have different batch processing entry points.
Effect Preview: Changes Before and After Merging
Before Merging: Multiple TXT files stored separately in the same folder
From the pre-processing screenshot, you can see that the folder "2026" contains multiple TXT files, named Daily_English_Practice.txt, English_Grammar_Basics.txt, English_Vocabulary_Tips.txt, Listening_Skills.txt, and Speaking_Confidence.txt. These files are all located in the same folder with similar modification times, indicating they belong to the same batch of materials.
In this state, if a user wants a complete English learning text, they must open multiple files to view them one by one. For subsequent searching or sharing, it's also less convenient than having a single merged TXT file.
After Merging: Generates a single, independent TXT result file
The post-processing screenshot shows only one output file: 2026.txt. Its consistency with the original folder name indicates that this file was created by merging the multiple TXT files within the "2026" folder. Ultimately, the user only needs to open this TXT file to view the merged content.
This result is ideal for archiving. For instance, an original resource pack contains multiple chapters, and now an additional overview TXT version can be kept; scattered log files that were viewed separately can now be unified into a single, easily searchable text file; material files that previously required manual splicing can now be processed in one go by the software.
Operation Steps: Batch Merging TXT Files in a Folder into One File
Step 1: Open the software and enter the Text Tools section
After launching HeSoft Doc Batch Tool , first locate "Text Tools" in the left-side function bar. As seen in the screenshot, this software is a toolbox for batch processing office documents, with the product name and version number displayed at the top, and categorization by file type and processing scenario on the left.
On the "Text Tools" page, find the third function card: "Merge multiple text folders into multiple files". The description text for this function indicates it is used for batch merging folders containing text files into independent text files. Although the function name includes "multiple folders", for cases where only one folder needs processing, you can also add a single folder to complete the merge.
The expected outcome of this step is to enter the text folder merge wizard. Selecting the correct function is very important because it determines that the software will subsequently read the TXT files within them by "folder" units, rather than requiring the user to add individual text files one by one.
Step 2: Add the folder containing the TXT files
After entering the function page, the top of the interface displays 4 process stages: Select records to process, Set processing options, Set save location, Start processing. The first step is to add the folders requiring processing.
Click "Add Folder" in the upper right corner, and select the folder where the TXT files are stored. In the screenshot, a folder named "2026" with the path D:/test/2026/ has been added. The list displays the sequence number, name, path, creation time, modification time, and action items, allowing the user to confirm the current task.
If an incorrect folder appears in the list, it can be removed using the delete button in the action column; if you want to start over, you can use the "Clear" button on the interface. After confirming the folder is correct, click "Next" at the bottom to continue.
Step 3: Choose the merging order for file content
Upon entering "Set processing options", the software will ask you to select a sorting method. Two options can be seen in the screenshot: "Merge in ascending order by name" and "Merge in descending order by name". This means the software will determine the order in which the content of each TXT file is written into the final file based on the file names.
If your file names are 01.txt, 02.txt, 03.txt, or arranged by date or alphabetical order, it is usually recommended to select "Merge in ascending order by name". If you wish for a reverse arrangement, for example, placing content from files with names later in the sequence at the beginning, you can choose "Merge in descending order by name". The example screenshot shows the selection of ascending order by name, which is the more common approach in material organization.
The purpose of this step is to prevent the merged content order from not meeting expectations. This is especially true for scenarios like novel chapters, course notes, or log dates, where order is critical. It is recommended to check if file naming is consistent before merging, for instance, using two or three-digit numbering, to avoid sorting chaos like 1, 10, 2.
Step 4: Set the output location and execute the merge
After the sorting method is set, proceed to the next step, "Set save location". As the screenshot does not show the specific page for the save location, this article will not elaborate on option names not shown. Complete the save location setting according to the interface wizard. It is recommended to choose a location that is easy to find and to avoid confusion with the original files.
After entering the "Start processing" stage, confirm that the added folder and sorting method are correct, and you can begin the batch merge. Once processing is finished, the system will generate a merged TXT file. According to the post-processing screenshot, the example output is 2026.txt, which the user can directly open to check the merged content.
Common Issues and Notes
Do all TXT files need to be placed in the same folder before merging?
Yes, this article's scenario is to merge multiple text files from one folder into a single file, so it is recommended to first place the TXT files needing merging into the same folder. This allows the software to read the content by folder unit, and the processing result is clearer.
What is the impact of non-standard file names?
File names will affect the merge order. Because the options in the screenshot explicitly specify merging by ascending or descending name order, if the file name sorting itself does not match your intended reading order, the final content may also not meet expectations. It is recommended to organize file names in advance, for example, using formats like 001, 002, 003, or 2026-06-01, 2026-06-02.
Can I add multiple folders simultaneously?
Judging by the function name and the interface's "Add Folder" option, this feature is designed for batch processing of multiple text folders. Each folder containing text files can be merged into a corresponding independent text file. The example in this article only added one folder, resulting in a single output file.
What is the difference between merging TXT files and converting Word or PDF files?
TXT merging primarily handles plain text content, suitable for simple, lightweight text materials. If you have .doc or .docx Word files, or PDF files, which contain complex formatting, page structures, or style information, you should use the corresponding Word Tools or PDF Tools in the software. Do not mix different formats within the same TXT merge process.
What content should be checked after processing is complete?
It is recommended to open the generated TXT file to check if the file is complete, if the content order is correct, and if there are any garbled characters or missing parts. If the material is important, it's best to first make a backup copy of the source folder before executing the batch merge.
Summary: Transforming TXT Aggregation from Repetitive Copying to Batch Processing
When there are too many TXT files in a folder, manual merging is often inefficient and error-prone. With HeSoft Doc Batch Tool , the merge process can be transformed into four clear steps: enter Text Tools, select "Merge multiple text folders into multiple files"; add the folder containing the TXT files; set the merge order to ascending or descending by name; set the save location and start processing.
As demonstrated by the example effect, the multiple TXT files originally in the "2026" folder were ultimately merged into 2026.txt. This process not only reduces repetitive opening and copy-pasting but also improves the standardization of file organization. It is recommended to prioritize using batch processing tools when needing to aggregate study materials, logs, notes, or copy assets, making office file organization more efficient and stable.