When merging multiple TXT text files, in addition to combining the content into one file, it is also important to pay attention to the merge order. This article, combined with the operation screenshots of HeSoft Doc Batch Tool , explains how to batch merge multiple text files in a folder into a single TXT file, and focuses on the roles of two sorting methods: ascending by name and descending by name, helping users complete text merging more efficiently in scenarios such as data archiving, chapter organization, and log aggregation.
Combining multiple text files into a single TXT might seem like simple copy and paste, but in practice, two problems often arise: first, the large number of files makes manual operation time-consuming; second, the content order is easily disrupted. For example, if a folder contains multiple study materials, chapters, or log snippets, an incorrect merging order will directly affect the readability of the final file.
This article will focus on the long-tail requirement of "merging TXT files by filename order" and introduce how to use HeSoft Doc Batch Tool to batch merge multiple TXT text files from a folder into a single file. This software is an office document batch processing tool, and its core value is helping users batch process files, reduce repetitive work, and improve file organization efficiency. Through this article, you can learn about applicable scenarios, the before-and-after effects, specific operational steps, and important considerations regarding merge order.
Applicable Scenarios: Why Pay Attention to Filename Order When Merging TXT Files
Many text materials have a natural sequence. For instance, course notes need to be arranged by learning progress, novel chapters by chapter number, work logs by date, and research records by time or topic. If the order is wrong during merging, although the content is all in the same TXT, reading and retrieval will become inconvenient.
Therefore, when batch merging text files, you need not only the ability to "merge in one go" but also control over the merge order. As seen in the operation screenshots, HeSoft Doc Batch Tool offers merging in ascending or descending order by name in its "Set processing options". This is very practical for material organization scenarios that depend on filename sorting.
For example, if the filenames are 01-Basics.txt, 02-Grammar Practice.txt, 03-Listening Skills.txt, choosing to merge by name in ascending order will place the content into the final TXT in the order 01, 02, 03. If filenames are based on dates, you can also use ascending or descending order to decide whether older or newer content appears first.
Effect Preview: From Multiple TXT Files to One Summary File
Before Processing: Text Files Scattered in the Same Folder
The screenshot before processing shows that the current folder contains multiple TXT files, with names including Daily_English_Practice.txt, English_Grammar_Basics.txt, English_Vocabulary_Tips.txt, Listening_Skills.txt, and Speaking_Confidence.txt. These files separately store text content on different topics.
If a user wants to organize these English learning materials into a single complete TXT resource, they need to merge the content of all files. Manual handling requires opening each file by name and copying it into the same text document. The more files there are, the harder it is to guarantee order and completeness.
After Processing: Generating a Unified TXT File
After processing is complete, the output result is 2026.txt. Combined with the source folder name 2026, it's clear the software summarized multiple text files from that folder into a result file with the same name. This way, the user only needs to manage one TXT file to view the merged content of the original multiple text files.
This output method is convenient for both archiving and sending. If you need to give materials to a colleague, teacher, or client, one merged TXT is usually more straightforward than multiple scattered files, and the recipient does not need to open each one individually to view them.
Operational Steps: Batch Merging Multiple Text Files by Name Order
Step One: Find the Text Folder Merge Function in Text Tools
Open HeSoft Doc Batch Tool and enter the "Text Tools" category on the left. Find the function "Merge multiple text folders into multiple files" in the function list. In the screenshot, this function card is highlighted, indicating it is specifically used for merging folders containing text files into independent text files.
The purpose of this step is to select a processing entry that matches TXT batch merging. Since the software also includes categories like Word tools, Excel tools, and PDF tools, users processing TXT texts should enter the Text Tools section to avoid selecting a format conversion or other file processing function.
Step Two: Add the Folders to be Merged
After entering this function, you first arrive at the "Select records to process" page. Click the "Add Folder" button in the upper right corner and select the directory where the multiple TXT files are stored. In the screenshot, the 2026 folder has already been added, with the path D:/test/2026/, which matches the folder in the pre-processing screenshot.
The list displays information like the folder name, path, creation time, and modification time. After adding, carefully check the path to ensure the selected folder contains the target TXT files. If a mistake is found, you can delete the record from the operations column or use "Clear" to start over. Once confirmed, click "Next".
Step Three: Choose to Merge in Ascending or Descending Order by Name
Next, enter the "Set processing options". The screenshot shows the sorting method area, providing two radio button options: "Merge by name ascending" and "Merge by name descending". This is the focus of this tutorial, as it determines the arrangement order of multiple TXT contents entering the final file.
Merge by name ascending is suitable for cases where you want filenames arranged from small to large, or A to Z. Merge by name descending is suitable for reverse order. For most data summary tasks, ascending order is recommended first, as users usually design filenames to be in a front-to-back sequence.
In the example files, multiple English topic files have different names. If ascending by name is chosen, the software will merge them sequentially based on filename rules. To make the result more controllable, it's advisable to standardize file naming before processing. For instance, using numbered naming conventions like 01_Daily_English_Practice.txt, 02_English_Grammar_Basics.txt makes it easier to control the order than pure English titles.
Step Four: Set the Save Location and Complete Batch Merging
After selecting the sorting method, continue by clicking "Next". According to the top progress flow, the subsequent steps involve "Set save location" and "Start processing". Although the screenshot doesn't show the specific fields of the save location page, the purpose at this stage is clear: specify the output location for the merged TXT file.
It is recommended to save the output file to a clear location, such as the directory where the source folder is located, a dedicated "Merged Results" folder, or a project material archive directory. This way, you can quickly find the result file after processing is complete. After completing the settings and starting the process, the software will merge the multiple TXT texts in the selected folder according to the set order, ultimately generating one TXT file. The example generated 2026.txt.
Frequently Asked Questions and Notes
1. Why is the merged order different from what I imagined?
In most cases, this is related to filenames. The sorting method in the screenshot is merging by name in ascending or descending order, so the filename is the key basis. If filenames have no numbers, or the number digits are inconsistent, unexpected sorting may occur. It is recommended to use fixed-length numbers like 001, 002, 003.
2. Does the folder name affect the output filename?
From the example, the source folder is named 2026, and 2026.txt was generated after processing. Therefore, it is reasonable to deduce that the output file is related to the folder name. The advantage of this is easy identification of the result source. When using it, it's recommended to give source folders meaningful names.
3. Can I merge folders of different topics separately?
The function name is "Merge multiple text folders into multiple files", indicating it is suitable for batch processing by folder as a unit. If there are multiple topic folders, you can add them separately and let each folder generate a corresponding merged text. This article demonstrates adding one folder, hence obtaining one TXT result.
4. Does TXT merging preserve the original file format?
TXT is a plain text format and typically does not contain complex formatting like fonts, paragraph styles, or images found in Word documents. If you need to process doc, docx, PDF, or other files, you should use corresponding tools. The method in this article is suitable for summarizing plain text content and is not intended for preserving complex formatting.
5. Do I need a backup before batch processing?
It is recommended to back up important materials. Although the goal of this process is to generate a new merged file, and the screenshots show no operation to delete source files, it is advisable to keep the original folder before any batch processing, so you can re-process if the result order or content does not meet your expectations.
Summary: Merging TXT by Rules Makes Text Organization More Reliable
Batch merging multiple text files into one TXT is not just about putting content together; more importantly, it's about making the merging process controllable and the results predictable. With HeSoft Doc Batch Tool , users can first add a folder containing TXT files, then choose to merge by name in ascending or descending order, and finally set the save location and start processing. The entire workflow is more suitable for batch file organization in an office environment than manual copy and paste.
In the example of this article, the 2026 folder contained multiple TXT files before processing, and a summary file, 2026.txt, was generated after processing. For content like study materials, logs, notes, chapters, and copywriting assets that need to be organized in order, it is recommended to standardize filenames first, then use the batch merge function for processing. This not only saves time but also reduces the risk of omissions and sequence errors, making text file management more efficient.