When a large number of TXT text files are saved in a folder, copying the content one by one and pasting it into the same document is very time-consuming, and it is easy to miss files or mess up the order. This article uses HeSoft Doc Batch Tool as an example to explain how to batch merge multiple text files in a folder into one TXT file through office software, and describes the effects before and after processing, operation steps, sorting options, and precautions, suitable for scenarios such as data organization, study note compilation, and log archiving.
In daily office work, study material organization, content archiving, or data aggregation, a common problem often arises: a folder contains many TXT text files, each saving a portion of content. If you manually open each text file, copy its content, and paste it into a single file, the operation is not only repetitive but also prone to missing files, or causing final content confusion due to inconsistent copying order.
This article aims to solve the requirement of "batch merging many text files in a folder into one file." We will use the HeSoft Doc Batch Tool in the screenshot as an example to demonstrate how to use the text tool function in office software to merge multiple TXT files in a folder at once, ultimately obtaining an independent TXT result file. For users who need to batch process files, reduce repetitive work, and improve data organization efficiency, this type of function is very suitable for integration into daily workflows.
Applicable Scenarios: When is batch merging of TXT text files suitable
Batch merging text files is not only applicable to programmers or technical personnel; many ordinary office scenarios also use it. For example, English learning materials might be split into multiple TXT files by topic, meeting minutes might be saved by date, and customer service records, log snippets, novel chapters, material copy, and course notes might also exist as multiple text files in the same folder.
If this content ultimately needs to be aggregated into a complete file for reading, backup, searching, submission, or subsequent editing, using a batch merging tool will be more stable than manual copying. Especially when the number of files increases from a few to dozens or hundreds, the cost of manual operation increases significantly, while the batch processing capability of office software can compress repetitive steps into just a few clicks.
As seen in the screenshot, the example folder contains multiple TXT files related to English learning, such as Daily_English_Practice.txt, English_Grammar_Basics.txt, English_Vocabulary_Tips.txt, Listening_Skills.txt, Speaking_Confidence.txt. If these files need to be organized into a complete data package, they are very suitable for the processing method of merging "multiple text folders" into one file.
Result Preview: Multiple TXTs scattered before processing, one merged file generated after processing
Before Processing: Multiple independent text files in one folder
Before processing, all TXT files are stored in the same folder. The path in the screenshot is located in the test/2026 folder under data(D:), and the file list shows multiple text files with the TXT extension. Each file exists independently; to view the complete content, you need to open them one by one.
In this state, although the files are clearly categorized, it causes inconvenience if you need to read, save, or submit them uniformly. Especially when the number of files is large, manually copying content is not only time-consuming but also prone to problems like repeated pasting, missed pasting, and incorrect order.
After Processing: A TXT file named after the folder is generated
After processing is complete, the output result becomes an independent TXT file named 2026.txt. Based on the folder name "2026" before processing, it is reasonable to infer that the software will merge the content of multiple text files in this folder and generate a corresponding TXT result file.
In this way, the content originally scattered across multiple TXTs is centralized into one file, making subsequent reading, searching, sending, or backing up more convenient. For office scenarios requiring batch organization of text materials, this processing method can significantly reduce repetitive work.
Operation Steps: Using office software to batch merge text files in a folder
Step 1: Enter the text tool and select the merge text folders function
After opening HeSoft Doc Batch Tool , select "Text Tools" in the left navigation bar. This software is positioned as a document batch processing office software. On the left, you can see categories like Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, etc., indicating it addresses the batch processing needs of multiple types of office documents.
In the text tool function list, find "Merge multiple text folders into multiple files." In the screenshot, this function card is the 3rd item, and the interface prompt indicates it is used to "batch merge many folders containing text files into multiple independent text files." If you only have one folder to process, you can add that single folder, resulting in one corresponding merged file.
The purpose of this step is to enter the correct text merging function. The expected result is that the software opens the processing wizard for this function, allowing you to subsequently add the folders to be merged and set the merging order and save location.
Step 2: Add the text folder(s) to be processed
After entering the function page, the current task name can be seen at the top as "Merge multiple text folders into multiple files." The interface is displayed in a wizard format, including stages like "Select records to process," "Set processing options," "Set save location," and "Start processing."
In the first step, "Select records to process," click "Add Folder" in the upper right corner and select the folder containing multiple TXT text files. In the screenshot, the folder named 2026 has been added, with the path displayed as D:/test/2026/. The list also shows creation time, modification time, and other information, making it easy to confirm whether the selected folder is correct.
The purpose of this step is to tell the software which folder to read text files from. The expected result is that the folder appears in the task list. If the wrong folder is selected, you can remove the record using the delete operation in the interface; if you need to re-select, you can also use the "Clear" button to empty the list before adding again.
Step 3: Set the merging sort order
After adding the folder, click "Next" at the bottom to enter "Set processing options." In the screenshot, the "Sorting method" option can be seen, providing "Merge by name ascending" and "Merge by name descending." This step is crucial because text merging is not just about putting files together but also involves the order of content.
If the filenames themselves include chapter numbers, dates, serial numbers, or English titles, and you wish to merge from smallest to largest or A to Z, you can choose "Merge by name ascending." If you want reverse merging, choose "Merge by name descending." In the screenshot, "Merge by name ascending" is selected by default, suitable for most scenarios where materials are organized by file name order.
The purpose of this step is to ensure the content order of the final generated TXT file meets expectations. The expected result is that after selecting the sorting method, the software will read the text files in the folder according to this rule during merging.
Step 4: Set the save location and start processing
After completing the sorting method setting, continue clicking "Next" to enter "Set save location" following the wizard. Although the screenshot does not show the details of the save location page, the progress bar clearly indicates that the function includes this stage. Usually, when batch processing files, it is recommended to save the output file to an easily identifiable location, such as the parent directory of the original folder, a dedicated output directory, or a project archive directory.
After setting the save location, enter the "Start processing" stage. After confirming that the task record, sorting method, and save location are correct, execute the merge. After processing is complete, the software will generate a merged TXT file. In the example result, the output file is 2026.txt, corresponding to the source folder name for easy identification of the file source.
The purpose of this step is to complete the actual batch merge operation. The expected result is that the content of multiple TXT text files is written into the same TXT result file, eliminating the need for users to open, copy, and paste individually.
Common Problems and Notes
1. Can this function be used if there is only one folder
Yes. Although the function name is "Merge multiple text folders into multiple files," based on the operating logic, adding one folder will generate one corresponding merged file. The example in this article merges multiple TXT files in the 2026 folder into 2026.txt.
2. How should the merge order be chosen
If your filenames are already organized by chapter, date, number, or alphabetical order, it is recommended to choose "Merge by name ascending." If you want the newest content first, or the filename order needs to be displayed in reverse, you can choose "Merge by name descending." Before formal processing, it is best to check if the filenames are standardized, as the sorting basis is the file name.
3. Will the original TXT files disappear
From the process shown in the screenshots, the goal of this function is to generate a merged text file, and it does not reflect any operation to delete source files. To be safe, it is still recommended to keep a backup of the original folder before processing important materials, and proceed with subsequent organization only after confirming the output content is correct.
4. What if there are non-TXT files in the folder
The files in this article's example are all TXT types. To obtain stable results, it is recommended to centralize the TXT files to be merged into the same folder before processing, avoiding mixing in unrelated files. For formats like doc, docx, pdf, use the corresponding Word tools or PDF tools instead of putting them into the TXT merge process.
5. Will the file names affect the final content order
Yes. The processing options in the screenshot clearly provide merging by name ascending or descending, so the file name will affect the merge order. If you want the content arranged in a fixed order, you can name the files in advance with formats like 01, 02, 03 or with dates, making the merged result more likely to meet expectations.
Summary: Using batch processing tools to reduce repetitive work in text merging
Merging multiple TXT text files in a folder into one file is essentially a high-frequency but repetitive office operation. When processed manually, one needs to constantly open files, copy content, and paste to save; the more files, the higher the probability of error. Using office software like HeSoft Doc Batch Tool can standardize this process: select text tools, add folders, set sorting method, set save location, and start processing.
Through the example in this article, it can be seen that before processing, the folder contained multiple independent TXT files, and after processing, a merged result file 2026.txt was generated. For scenarios such as study material aggregation, log organization, copy archiving, and chapter merging, this method of batch merging text files can save significant time. It is recommended to organize the file names and folder structure before processing, then use the software for batch merging, which can lead to clearer and more controllable output results.