, when there are fixed keywords in multiple TXT text files and you need to replace the whole paragraph containing the keyword, manually opening Notepad one by one is not only slow, but also easy to miss. This article combines office software" HeSoft Doc Batch Tool "The actual operation interface clearly explains how to import txt files in batches, set the search method, fill in the keyword list to be searched, and configure the replaced content, so as to quickly complete the whole paragraph replacement of multiple text files. The article also explains the applicable scenarios, pre-and post-processing effects, precautions, and common problems to help you more securely complete batch text processing tasks, reduce duplication of labor, and improve file finishing efficiency.
A lot of people are sortingTXT Text, notepad files, or bulk maintenance of copywriting materials, you will encounter a typical problem: instead of just replacing a word, you wantFind the whole paragraph containing a keyword, and then the whole paragraph unified into a new text. If the number of files is more than one, open txt files one by one to find and rewrite, which is very inefficient and prone to omissions.
What this article is aboutBatch find keyword words in TXT text to replace entire paragraphsof the problem. The following will be combined with office software HeSoft Doc Batch Tool The actual interface, step-by-step instructions on how to complete the operation, to help you quickly process multiple text files, reduce duplication of effort.
Applicable Scenarios
The function of "replacing complete lines according to keywords" is especially suitable for the following office scenarios:
- Batch Modify Product Copy: For example, the old version of the slogan appears in multiple txt files and needs to be replaced with the new version of the explanation.
- Clean up fixed paragraphs: When the entire line of text containing a keyword needs to be deleted or rewritten, it can be processed centrally.
- Maintain knowledge base or text material: Standardize updates to a large number of notepad texts to avoid manual item-by-item changes.
- Batch processing of exported plain text data: For example, in txt, log or explanatory text exported by the system, there are fixed lines that need to be replaced uniformly.
For frequent contacttxt, text, plain text, notepad fileThis kind of batch replacement function is very practical for the administrative, operation, editing, customer service and data sorting personnel.
Effect Preview
Before treatment
In multiple TXT files, there are entire paragraphs or entire lines that contain the specified keywords. For example, a line contains keywords.Advertising slogan, but the entire line is no longer applicable and needs to be replaced uniformly.
After treatment
The software will locate the complete line in the text file containing the keyword according to the keyword you filled in and replace it with the new content you set. The example of the replaced text shown in the screenshot is:
Pay attention to details and win trust with sincerity.
In other words, instead of just changing a certain word, the whole line that hits is directly replaced with a new sentence, which is more suitable for updating the copy and explanation content in batches.
Operation steps
Step 1: Enter the corresponding function in the text tool
As can be seen from the left side of the main interface of the software, it is currently located inText ToolsUnder the classification. There are several text processing related functions listed in the interface, of which item 2 is:
Find and replace entire lines in a text file based on a keyword
This is the corresponding function of this entry. Its core role is:Batch delete or replace entire lines of a text file containing a keyword with new text.
Operation purpose: Enter the correct batch text processing function to avoid only ordinary partial replacement.
Expected Results: Opens the Find and Replace Complete Lines in Text Files by Keyword processing page.
Step 2: Add the TXT file that needs to be processed
After entering the function page, the software goes to step 1 by default."Select records to process". At the top of the page, you can see several obvious buttons:
- Add File
- Import files from a folder
- Empty
- More
If you are only dealing with a small number of txt files, you can clickAdd File; If you want to batch process multiple text files in a folder at once, it is more suitable to useImport files from a folder.
As can be seen from the screenshot, multiple txt files have been imported into the file list, such as Mars.txt, Mercury.txt, Moon.txt, and Tomato.txt, indicating that this function supports unified processing after loading multiple text files at a time.
Operation purpose: to import all TXT files that need to be replaced in batches into the software.
Expected result: The file name, path, extension, creation time, and modification time are displayed in the file list to confirm that the file to be processed has been loaded.
After confirming that it is correct, click at the bottomNext step.
Step 3: Set the search method and keyword replacement rules
Go to Step 2"Set processing options"After that, you can see that this page is the core of this operation.
1) Select Find Method
Checked in the screenshot isFind text exactly. This means that the software will match the content of the keyword you entered and then perform a replacement on the full line of the hit.
Purpose of operation: to determine the way to find keywords.
Expected result: The software finds the line of text containing the target keyword according to the set rules.
2) View additional options
Two additional options are available in the interface:
- Ignore the case of letters
- Match complete words instead of parts of words
If your txt content is not uniform in case, you can consider checking "ignore the case of letters"; If you only want to match the whole word and avoid matching to part of the word, you can pay attention to the second setting.
Operation purpose: to further improve the accuracy of the search results.
Expected results: reduce mismatches and improve the stability of batch replacement.
3) Fill in the list of keywords to be found
The name of the input box on the left is:List of keywords to find. The example in the screenshot is:
Advertising slogan
Here are the keywords you want the software to identify. As long as a complete line in a txt file contains this keyword, it will enter the replacement process according to the rules.
Operation purpose: to tell the software "what to look".
Expected result: The software will then find the corresponding content in multiple text files according to this keyword.
4) Fill in the list of keywords after replacement
The name of the input box on the right is:List of keywords after replacement
An example of the replacement in the screenshot is:
Pay attention to details and win trust with sincerity.
This item means that when the software finds a complete line containing the target keyword, it replaces the complete line with this new text. There are also tips next to the interface:If not filled in, delete.
This means that the function can not only "replace the whole paragraph", but also "delete the whole line according to the keyword" in some scenarios ".
Operation purpose: to tell the software "what to replace".
Expected Result: All the hit lines will be replaced with new content. If you do not fill in the replacement content, the entire hit line will be deleted.
5) Go to the next step
After confirming that the search keywords and replacement contents are filled in correctly, click at the bottom of the pageNext stepto continue the subsequent save location and execution processing.
Although the screenshot does not show the details of the final execution page, it can be seen from the process at the top of the page, and the follow-up will go through"Set Save Location"and"Start processing"Two steps.
Operation purpose: complete parameter setting and prepare for formal batch processing.
Expected result: Enter the result saving and execution phase.
Step 4: Set Save Location and Start Batch Processing
According to the process bar at the top of the interface, after completing the processing options, you need to set the save location and start processing. This is a typical batch processing process of office software: first select files, then set rules, then set output location, and finally execute.
In actual operation, it is recommended that you check the following contents again before starting:
- Whether the imported txt files need to be processed
- Whether the key words are filled in accurately
- Whether the replacement content is the final version
- Whether case sensitivity is required
- Whether full words need to be matched
Operation purpose: to ensure that the batch processing results can be controlled, to avoid one-time error correction of multiple files.
Expected results: The software completes the replacement of the entire line in the TXT text in batch according to the set rules.
Frequently Asked Questions or Precautions
1. Is this a replacement of a single word or an entire paragraph?
Judging from the function name "Find and replace complete lines in text files based on keywords", the focus here isFull Row. That is, first use the keyword to locate, and then replace the entire line that hits, instead of just replacing the keyword itself.
2. What will happen if the replaced content is not filled in?
The interface clearly prompts:If not filled in, delete. Therefore, if you want to clear the entire line containing a keyword, you can leave the right-hand replacement blank.
3. Is backup required before processing?
Backup is recommended. Especially when processing multiple txt files in batches, once the keyword settings are inaccurate, it may affect many files at the same time. It is safer to keep a copy of the original text first.
4. Will the difference in case of keywords affect the results?
It will have an impact, depending on whether you check it or not.Ignore the case of letters. If the original file has mixed case, it is recommended to decide whether to check it according to the actual situation.
5. What file types are suitable for processing?
From the current interface and examples, this article focuses onTXT text file. If you need to deal with a Word document, for exampledoc, docx, The corresponding Word tool in the software should be used instead of the text tool.
Summary
If you often need to workBatch find keywords in TXT text and replace entire paragraphs, then use HeSoft Doc Batch Tool It is much more efficient than manually opening Notepad to modify one by one. Its advantage is that it can import multiple text files at one time, automatically identify target lines according to keywords, and then uniformly replace or delete the whole line, which is especially suitable for batch copy update, data cleaning and text standardization processing.
It is recommended that you select several sample txt files for testing in actual operation, confirm that the keyword hit range and replacement results are correct, and then expand to the entire folder for batch processing. This can not only ensure the accuracy, but also really play the role of office software inBatch processing of documents, reduce duplication of labor, improve efficiencyThe value of aspects.