When a large number of folder names consist of Chinese descriptions and numeric codes, renaming them one by one is not only time-consuming but also prone to omissions or accidental deletions. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to use the "Delete Text in Folder Names" feature to batch remove all Chinese characters from folder names while preserving the numeric codes, for instance, transforming "报告03", "备份1000", "项目001" into "03", "1000", "001". It is suitable for scenarios such as data archiving, project code organization, and client folder standardization.
In daily office work, many folder names contain both Chinese descriptions and number codes, such as "报告03" "备份1000" "财务606" "项目001," etc. This naming convention is intuitive for manual viewing, but when you later need to sort by number, import into systems, create lists, or match with other data tables, the Chinese parts can become a hindrance. If you only have a few folders, manual renaming is acceptable; however, with dozens, hundreds, or even more folders, removing Chinese characters one by one can be very time-consuming and prone to errors like missed deletions, mistakenly deleting numbers, or inconsistent number digit lengths.
The problem this article aims to solve is clear: using the batch processing capabilities in office software to remove all Chinese characters from many folder names at once, while retaining numbers, English, or other non-Chinese content within the folder names. Below, combined with screenshots and using HeSoft Doc Batch Tool as an example, the complete process will be demonstrated, from selecting the function, adding folders, setting the "All Chinese Characters" processing option, to completing the batch rename.
Applicable Scenarios: When is it suitable to batch delete Chinese characters from folder names?
Batch deleting Chinese characters from folder names is commonly used for data standardization, numbered archiving, and data cleanup before system import. For instance, a department's shared drive may have a batch of folders named in the "Chinese category + number" format, and you only want to keep the numbers for sorting later. Or, project materials from different personnel have inconsistent naming rules, requiring the removal of Chinese descriptions and keeping only the numeric codes or English codes.
As seen in the screenshots, the folder names before processing include "报告03" "备份1000" "财务606" "导出55" "归档99" "会议808" "客户202" "设计004" "项目001" "照片77," etc. The common feature is that Chinese characters precede the numbers, and the numbers can be two, three, or four digits, possibly with leading zeros like "001" or "004". If you rename them manually, you must delete the Chinese and ensure the digits aren't mistakenly removed; with large numbers, the repetitive effort becomes very obvious.
The value of using office software like HeSoft Doc Batch Tool lies in transforming repetitive file name processing actions into a single rule setting. By setting the rule to delete "All Chinese Characters," the software will batch process the selected folder names according to a unified rule, avoiding inconsistencies caused by manual, one-by-one modifications.
Result Preview: Containing Chinese before processing, only numbers retained after
Before Processing: Folder names mixed with Chinese characters and numbers
The image below shows the folder list before processing. As you can see, each folder name is composed of a Chinese description and a numeric code, like "报告03" "备份1000" "财务606," etc. The red highlighted areas emphasize the Chinese characters in the folder names, which are the content to be batch deleted this time.
The problem with this naming method is that the Chinese descriptions hinder subsequent unified management by number. If you need to match these folders with numbers in an Excel spreadsheet, project codes in a system, client numbers, or archive serial numbers, it's best to have the folder names retain only the stable numeric parts.
After Processing: Chinese characters deleted, numeric codes retained
After processing is complete, the folder names become "001" "03" "004" "55" "77" "99" "202" "606" "808" "1000," etc. You can see that the Chinese characters have been deleted, while the numeric codes are retained, including those with leading zeros like "001" and "004," which remain intact.
This result is suitable for subsequent number sorting, batch reconciliation, data import, project archiving, and data retrieval. Compared to manually deleting Chinese characters one by one, batch processing is more stable and makes it easier to ensure consistent naming rules.
Operational Steps: Using HeSoft Doc Batch Tool to delete all Chinese characters from folder names
Step 1: Enter the "Folder Name" category and select to delete text from folder names
After opening HeSoft Doc Batch Tool , you can see various office processing categories on the left, including File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, etc. Since the processing target this time is "Folder Name," you need to first enter the "Folder Name" category on the left.
In the folder name-related function area, select "Delete Text from Folder Names." From the screenshot, the description of this function is "Batch delete text from folder names," which precisely matches the need to delete all Chinese characters from folder names this time.
The purpose of this step is to tell the software that we intend to process folder names, not file names, Word documents, Excel spreadsheets, or PDF files. Selecting the correct function entry is crucial because folder renaming and file renaming target different objects and their processing scopes cannot be confused.
Step 2: Add the folders to be processed and confirm the record list
After entering the "Delete Text from Folder Names" function, the interface moves into a step-by-step operational flow. The first step is "Select records to be processed." In the upper right corner, you can see buttons like "Add Folders," "Clear," and "More." After clicking "Add Folders," add the folders that need batch processing to the list.
The screenshot shows 10 folders have been added, with the list containing columns for Sequence Number, Name, Path, Creation Time, Modification Time, and Actions. The Name column displays the folder names to be processed, such as "报告03" "备份1000" "财务606" "导出55" "归档99" "会议808" "客户202" "设计004" "项目001" "照片77"; the Path column shows the locations of these folders, like the directory structure D:\test\报告03\.
At this step, two things must be checked carefully: first, whether all folders in the list are the objects to be processed this time; second, whether any folders not intended for renaming have been mistakenly added. If a row should not be processed, you can remove it via the Actions column in the interface; if the entire list is incorrect, you can use "Clear" and add again. Once confirmed, click "Next" at the bottom.
Step 3: Select "All Chinese Characters" in the processing options
Entering the second step "Set processing options," the interface displays multiple operation types, including "All Digits," "All Whitespace," "The rightmost few characters," "All content between two texts," "All Chinese Characters," "All Content," "All content to the left of a specific text," "Position Range," "All English Letters," "The leftmost few characters," "All content to the right of a specific text," etc.
The goal this time is to delete Chinese characters from folder names, so you need to select "All Chinese Characters." The option pointed to by the arrow in the screenshot is exactly "All Chinese Characters." Once selected, the software will identify the Chinese character parts in the folder names according to this rule and delete them during batch processing.
This step is the key to the entire process. Since the numeric codes in folder names need to be retained, you cannot select "All Digits"; selecting "All Content" might delete the entire folder name, which does not meet the current requirement. After selecting "All Chinese Characters," "报告03" will have "报告" removed, retaining "03"; "项目001" will have "项目" removed, retaining "001"; "备份1000" will have "备份" removed, retaining "1000."
Step 4: Continue to set the save location and start processing
After completing the processing option settings, click "Next," and the interface flow will proceed to "Set Save Location" and "Start Processing." Since this function processes folder names, it is recommended to re-confirm the pending list and rules before execution, especially confirming that "All Chinese Characters" is currently selected.
If the interface provides settings related to the save location or processing location, choose the appropriate location based on actual office needs. For folder batch renaming operations, it is best to ensure these folders are not occupied by other programs before execution and do not perform manual renaming operations in File Explorer simultaneously. Once confirmed, proceed to "Start Processing" and let the software batch delete the Chinese characters from the folder names according to the rule.
After processing is complete, you can go to the directory where the folders are located to check the results. From the before-and-after comparison images, you can see that folder names originally containing Chinese have been uniformly changed to a numeric format, achieving the goal of batch deleting Chinese characters and retaining numeric codes.
Frequently Asked Questions and Notes
1. Will deleting "All Chinese Characters" affect the numeric codes?
From the example effects, after selecting "All Chinese Characters," the software deletes the Chinese characters in the folder names, while the numeric codes are retained. For instance, "财务606" becomes "606" after processing, "照片77" becomes "77," and "项目001" becomes "001." This is well-suited for naming structures consisting of a Chinese description plus a numeric code.
2. Will numbers with leading zeros be lost?
In the screenshots, "项目001" and "设计004" were retained as "001" and "004" after processing, indicating that leading zeros in such folder names are preserved as part of the text code. This is crucial for archive numbers, project numbers, client IDs, and other codes requiring a fixed length.
3. Why check the list before processing?
The advantage of batch processing is high efficiency, but it also means the rule will apply simultaneously to all records in the list. If folders not intended for renaming are mistakenly added, they will also be processed. Therefore, before clicking "Next," it's advisable to carefully review the Name and Path columns to confirm the correct objects are selected.
4. What if folder names contain English in addition to Chinese?
This tutorial demonstrates deleting all Chinese characters. Other operation types like "All English Letters" are visible in the interface, but this article does not expand on other rules. In actual use, select the corresponding option based on the desired result: if you only want to delete Chinese and keep English and numbers, choose "All Chinese Characters"; if you need to process English, select the appropriate rule separately.
5. Is a backup necessary before batch processing?
For important data directories, it is recommended to back up before batch renaming or to first validate the rule with a small number of test folders. Especially in scenarios like corporate shared drives, project databases, and financial archive directories, folder names are often tied to business processes, so confirming the rule beforehand reduces the risk of rework.
Summary: Let office software handle repetitive renaming
Batch deleting all Chinese characters from many folder names is essentially a typical repetitive office task. Manual operation is not only slow but also prone to mis-deleting numbers, missing name changes, or inconsistent rules due to fatigue. Using HeSoft Doc Batch Tool , you can leverage the "Delete Text from Folder Names" function under the "Folder Name" category to streamline the complex, one-by-one renaming process into a few steps: adding folders, selecting "All Chinese Characters," and executing the processing.
For users needing to organize project numbers, client directories, data archives, image folders, and exported data folders, this batch processing method significantly reduces repetitive work. It is recommended to confirm the folder list first, then select the correct "All Chinese Characters" rule, and finally execute the batch processing. This will quickly yield neatly unified, numbered folder names, making subsequent searching, sorting, and archiving more efficient.