Many office directories adopt naming conventions combining English descriptions with numerical identifiers, such as ExportBatch55, HolidayPhotos77, TempBackup1000. If only the numerical identifiers are needed later, manually renaming them one by one is inefficient. This article uses HeSoft Doc Batch Tool as an example to explain how to use the "Remove text from folder names" feature to batch select folders, enable the "All English letters" option in the processing settings, and ultimately organize a batch of mixed English and numerical folder names into pure numerical identifiers.
During processes such as file organization, data archiving, project handovers, and data migration, folder naming conventions often change. In early stages, for easy manual identification, directories might be named using combinations of English and numbers like ExportBatch55, FinanceData606, or MeetingNotes808. However, later on, when consolidating, importing into a system, or delivering by number, only the numerical IDs like 55, 606, and 808 might be needed. At this point, the English text in the folder names needs to be uniformly removed.
If you only need to process one or two folders, you can rename them manually in the file explorer. But when dealing with a large number of folders, repeatedly deleting English text is time-consuming and can easily lead to problems like accidentally deleting numbers, missing directories, or copy-paste errors. This article introduces a method better suited for office batch processing: using HeSoft Doc Batch Tool to execute a uniform rule on multiple folder names, batch-deleting all English letters.
Applicable Scenario: English + Number Folders Need to be Uniformly Changed to Number-Only
Batch removing English text from folder names is suitable for many common office tasks. For instance, when administrative staff organize event photo folders, directory names might be HolidayPhotos77; when finance or data personnel organize materials, names might be FinanceData606; when project assistants organize archive packages, names might be ProjectArchive99; and when IT or operations staff organize backup directories, names might be TempBackup1000. As long as the naming pattern for these folders is "English description + numerical ID" and the target result is to keep the numbers while removing the English, you can use the method described in this article.
Compared to manual renaming, batch tools are better suited for tasks with clear rules. Office software is not just for editing Word, Excel, PPT, or PDF files; it often involves solving repetitive labor in file and folder management. By batch processing folder names, you can turn a task that originally required individual operations into a single configuration and uniform execution, which is especially suitable for situations with many folders and consistent naming rules.
Effect Preview: Before Processing, English Information is Mixed in Folder Names
The screenshot below before processing shows a batch of folders to be organized. Their common characteristic is that their names contain English letters and numerical IDs, where the English part describes a category or business meaning, and the number part serves as the ID. The red highlights emphasize the English content that needs to be deleted.
As seen in the screenshot, the folder names include Alpha001, Beta202, ClientReport03, DesignDraft004, ExportBatch55, FinanceData606, HolidayPhotos77, MeetingNotes808, ProjectArchive99, and TempBackup1000. The English length and the number of digits vary for each name. If processed manually, you would have to individually determine the boundary between English and numbers. However, if you use a rule to batch-delete English letters, you don't need to worry about how many English characters there are, as the software will identify and delete them according to the rule.
Effect Preview: After Processing, Folder Names Retain Numerical IDs
After completing the batch processing, the folder names become numerical IDs. The original English characters have been deleted, leaving the number parts in the names. The processed screenshot shows results like 001, 03, 004, 55, 77, 99, 202, 606, 808, and 1000.
This result is ideal for data directories that need to be delivered by number. For example, the originally descriptive TempBackup1000 becomes 1000 after processing, and ProjectArchive99 becomes 99. For office workflows that require a uniform naming format, batch renaming can improve neatness and facilitate subsequent checking and sorting.
Operation Steps: Batch Deleting English in HeSoft Doc Batch Tool
Step One: Open the Folder Name Processing Function
After launching HeSoft Doc Batch Tool , first observe the navigation bar on the left. The interface is divided into different modules based on office task types, including Home, Task Flow, All Tools, File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, etc. The processing goal this time is folder names, so click "Folder Name".
In the central function area, find "Delete Text from Folder Name". In the screenshot, this function is located in the folder name tools list, titled "Delete Text from Folder Name", with the description text "Batch delete text from folder names". This is the entry point for batch removing a certain type of character or text from folder names.
After selecting this function, the software will enter a dedicated processing page. The advantage of this is that all subsequent settings revolve around folder names, ensuring you don't accidentally enter processing flows for file names, Word documents, Excel sheets, or PDF files.
Step Two: Add Folders and Confirm the Pending Records
After entering the function page, the software first asks you to "select records to process". In the top right corner, you can see an "Add Folder" button, used to add directories to the batch task. Once added, the list displays each folder's sequence number, name, path, creation time, modification time, and operation.
The screenshot shows 10 records added, with the bottom summary displaying "Record count: 10". The Name column lists folders like Alpha001, Beta202, ClientReport03, and the Path column shows they are located under D:\test\. Please carefully verify this information before processing: First, confirm that you have added the correct folders and not other unrelated directories; second, confirm the quantity is correct; third, confirm that all these folders indeed need the English text removed. If there are items in the list that don't need processing, you can remove them via the operation column; if the wrong batch was added, you can use "Clear All" to re-add.
After checking and confirming everything is correct, click "Next" at the bottom to proceed to rule configuration. The key to batch processing lies in this initial confirmation; the more accurate the list, the more controllable the final result.
Step Three: Select "All English Letters" in the Operation Type
The second step is "Set processing options". The page displays "Operation Type" and lists various types of content that can be deleted. Since our goal is to remove all English from the folder names, we should select "All English letters". In the screenshot, this option is selected and marked with an arrow.
This option is suitable for processing folder names with a mix of English and numbers. It doesn't require English to be on the far left, nor does it require consistent English length. Any English letters that appear in the name will be deleted according to the rule. For example, the "ExportBatch" in ExportBatch55 will be removed, keeping 55; the "MeetingNotes" in MeetingNotes808 will be removed, keeping 808; the "Alpha" in Alpha001 will be removed, keeping 001.
During setup, be careful not to select the wrong rule. For instance, "All digits" would delete the numbers instead of English; "All Content" might clear the name entirely; "Several characters from the left" is suitable for fixed-length truncation but not for cases where English length varies. In this example, the English parts of the folders have different lengths, so choosing "All English letters" is the most appropriate.
Step Four: Continue the Wizard and Execute Batch Processing
After selecting the processing option, click "Next". The interface flow also includes "Set Save Location" and "Start Processing". As the screenshot does not show specific fields of the save location page, it is recommended to follow the prompts on the current software page to complete the confirmation and not skip any checks casually. For batch renaming operations, you should reconfirm the target folders, processing rules, and save-related settings before execution.
After entering the "Start Processing" step, execute the batch task. Once processing is complete, view the folders in the file explorer, and you will see that the English parts have been uniformly deleted, turning the directory names into plain numerical IDs. The entire process does not require opening rename dialogs one by one or manually judging the length of English in each name.
Frequently Asked Questions and Notes
1. Do I need to back up before batch deleting English text?
Whenever a batch rename is involved, it is recommended to back up important directories first, or copy a small subset of folders for testing. This way, even if the rule selection does not meet expectations, you can adjust it in time and avoid affecting the complete data set.
2. What happens if a name contains Chinese characters?
The rule demonstrated in this article is "All English letters". If a folder name contains both Chinese characters and numbers, selecting this rule typically only processes the English letters, as Chinese characters are not part of the English character set. If your goal also includes deleting Chinese characters, you should choose another function option based on your actual needs, but do not select the wrong one for this task.
3. Will leading zeros before the numerical ID be preserved?
Looking at the example results, Alpha001 becomes 001, ClientReport03 becomes 03, and DesignDraft004 becomes 004 after processing, indicating that the leading zeros from the original names can be preserved. This is very important for numbering systems, as 001 and 1 might represent different formats under many business rules.
4. Why does the order look different after processing?
The display order in the file explorer can be affected by name sorting, modification time, or current view settings. As names change after batch deleting English text, the sorting result may also change accordingly. As long as the name results are as expected, this is fine.
5. Can this method process docx, xlsx, or pdf file names?
This article demonstrates folder name processing. If you need to process the file names of Word documents (doc, docx), Excel sheets (xls, xlsx), PDF files, or image files, you should enter the corresponding "File Name" or related tool category in the software and select a function suitable for file name processing. Do not confuse the folder name function with the file name function.
Summary: Completing Batch English Removal from Folder Names with a Unified Rule
When a large number of folders use an English-plus-number naming convention and ultimately only the numerical IDs are needed, using a batch processing tool is more efficient than manual renaming. Through HeSoft Doc Batch Tool , by sequentially going into "Folder Name" -> "Delete Text from Folder Name", adding the directories to be processed, selecting "All English letters" in the operation type, and then completing the subsequent settings following the wizard before starting processing, you can quickly obtain number-only folders.
It is recommended to verify the list and rules before officially starting, especially paying attention to whether processed folder names might result in duplicates. Once confirmed, batch execution can significantly reduce repetitive labor and make data organization, project archiving, and file delivery more standardized.