When a large number of folder names consist of Chinese descriptions and numeric identifiers, manually deleting the Chinese characters one by one is very time-consuming and prone to omissions or errors. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to use the folder name processing feature in office software to batch delete all Chinese characters from multiple folder names, quickly turning names like "报告03、备份1000、财务606" into pure numeric forms such as "03、1000、606", suitable for scenarios like data archiving, project number organization, and customer folder standardization.
In daily office work, many folder names contain both Chinese descriptions and numeric identifiers, such as "报告03", "备份1000", "财务606", "客户202", etc. The Chinese part is convenient for manual identification, but in certain archiving, system importing, numbering and sorting, or cross-department handover scenarios, we may only need to keep the numeric identifier. If there are only a few folders, manual renaming is acceptable; however, once there are dozens or hundreds of folders, deleting Chinese characters one by one is not only time-consuming but also prone to omissions, accidental deletions, and numbering errors.
This article addresses this problem: how to batch delete all Chinese characters from many folder names while retaining numbers, English, or other non-Chinese content in the original names. The following, combined with screenshots, will use the office software HeSoft Doc Batch Tool as an example to illustrate the complete process from selecting the function, adding folders, setting deletion rules, to completing the processing. The core value of this tool lies in batch processing file and folder names, reducing repetitive work and improving the efficiency of organizing materials.
Applicable Scenarios: When do you need to batch delete Chinese from folder names?
Batch deleting Chinese characters from folder names is common in the following office scenarios:
- Unified numbering of project folders: For example, organizing "项目001", "设计004", "导出55" into "001", "004", "55" for easy archiving by number.
- Organizing financial, administrative, and business materials: For example, folders like "财务606", "会议808", "报告03" need to have their Chinese descriptions removed, keeping only the identifiers.
- Importing client data into systems: Some systems only accept numeric or English identifiers; Chinese folder names may lead to non-standard imports.
- Batch handover of materials: When handing over to other departments or external collaborators, concise and unified folder naming is desired.
- Cleaning historical data: Folder names accumulated over a long period may have inconsistent formats. Batch deletion of Chinese can be done first, followed by subsequent sorting, numbering, or naming standardization.
It should be noted that this article deals with folder name processing, not deleting folder content, nor deleting Word, Excel, PDF, image files, or other files within folders. The operation target is only to modify the text characters in the folder name.
Effect Preview: Before processing, folder names contain Chinese and numbers
From the pre-processing screenshot, it can be seen that the folder names consist of Chinese words plus numeric identifiers, such as "报告03", "备份1000", "财务606", "导出55", "归档99", "会议808", "客户202", "设计004", "项目001", "照片77". The red markings emphasize the Chinese character parts that need to be deleted.
If processed manually, you would need to right-click and rename them one by one, then delete the Chinese characters. 10 folders might not seem like a lot, but if the number expands to 100 or more, the repetitive operation will significantly reduce efficiency. Using batch processing office software, this kind of rule-based renaming operation can be completed at once.
Effect Preview: After processing, only the identifier remains in the folder name
The post-processing screenshot shows that the Chinese characters in the original folder names have been deleted, leaving only the numeric identifiers, for example, "项目001" becoming "001", "报告03" becoming "03", "设计004" becoming "004", "导出55" becoming "55", "照片77" becoming "77", "备份1000" becoming "1000".
This result is very suitable for scenarios that require sorting by number, importing by number, or standardizing folder naming conventions. Because the processing follows the "all Chinese characters" rule for batch deletion, the result is more stable compared to manual deletion one by one and is less likely to miss a folder.
Step One: Enter the folder name tool and select the delete text function
After opening HeSoft Doc Batch Tool , you can see various office processing categories on the left side, including File Name, Folder Name, File Organizer, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, etc. Since this task is about processing folder names, you need to enter the "Folder Name" category on the left.
In the Folder Name function area, select "Delete Text in Folder Name". In the screenshot, this function card is shown as the 5th item, with the description text "Batch delete text in folder names". The purpose of this step is to enter the workflow specifically for batch deleting characters in folder names, rather than processing file content or moving and organizing files.
After selecting this function, the software will enter a wizard-style operation page. The wizard process helps users complete in order: selecting records to process, setting processing options, setting save location, and starting processing. For users unfamiliar with batch renaming rules, this step-by-step interface can reduce the probability of misoperation.
Step Two: Add the folders to be processed and verify the list
After entering the "Delete Text in Folder Name" page, you first need to select the records to process. On the top right of the interface, you can see buttons like "Add Folder", "Clear", "More", etc. Click "Add Folder" to add the folders that need batch name modification to the list.
After adding, the software will display the folders to be processed in a table format, including information like serial number, name, path, creation time, modification time, and operations. From the screenshot, 10 records have been added, with names being "报告03", "备份1000", "财务606", "导出55", "归档99", "会议808", "客户202", "设计004", "项目001", "照片77", and paths located under the D:\test\ corresponding directory.
In this step, it is recommended to focus on verifying two points: first, confirm that the folders in the list are indeed the objects to be processed; second, confirm that the path is not the wrong directory. If there are folders in the list that do not need processing, they can be removed via the delete operation on the right side of each row; if you want to re-select, you can also use the "Clear" button on the interface and then add them again. After verification, click "Next" at the bottom to enter the processing rule settings.
Step Three: Select "All Chinese Characters" in processing options
After entering Step 2 "Set processing options", the interface provides multiple operation types, including "All Numbers", "All Spaces", "Rightmost Several Texts", "All Content Between Two Texts", "All Chinese Characters", "All Content", "All Content Left of a Text", "Position Range", "All English Letters", "All Content Right of a Text", etc.
Since the goal of this article is to batch delete all Chinese characters from folder names, "All Chinese Characters" needs to be selected. The red arrow in the screenshot points exactly to this option. After selection, the software will recognize Chinese characters in folder names according to this rule and delete these Chinese characters during processing.
Taking "财务606" as an example, after selecting "All Chinese Characters", the software will delete "财务" and keep "606"; taking "客户202" as an example, it will delete "客户" and keep "202"; taking "项目001" as an example, it will delete "项目" and keep "001". If the name also contains English, numbers, or other non-Chinese characters, they are usually not deleted due to the "All Chinese Characters" selection, making it suitable for scenarios where only Chinese descriptions need to be cleaned up and identifiers retained.
Step Four: Proceed to the next step and start batch processing
After setting the "All Chinese Characters" rule, click "Next" at the bottom. According to the interface wizard, the subsequent stages will be "Set Save Location" and "Start Processing". Since the processing target this time is folder names, the actual result is that the folders are renamed in batch. It is recommended to reconfirm the pending list and deletion rules before officially starting, especially confirming that you indeed want to delete all Chinese characters.
After confirmation, follow the software interface prompts to continue executing the process. After processing is complete, return to the directory where the folders are located, and you will see that the names have changed from "报告03, 备份1000, 财务606" etc., to the numeric forms like "03, 1000, 606". The entire process does not require manual right-click renaming one by one, nor manual copy-pasting of names.
Common Questions and Notes
1. Will this function delete the files inside the folders?
No. The operation described in this article targets the text in folder names, aiming to modify the folder name, not to delete the folder itself, nor to delete the Word documents, Excel spreadsheets, PDFs, images, or other files inside the folders. However, it is still recommended to confirm the directory before batch renaming to avoid selecting the wrong objects.
2. What happens if a folder name only has Chinese and no numbers?
If a folder name consists entirely of Chinese characters, selecting "All Chinese Characters" might delete the name to the point where there are no valid characters. Before actual processing, you should check the list first, and if necessary, do not include such folders in the batch task, or supplement them with identifiers first.
3. Will leading zeros before numbers be preserved?
From the post-processing effect, it can be seen that "项目001" becomes "001" and "设计004" becomes "004" after processing, indicating that after Chinese is deleted, the original numeric identifier is still retained, including leading zeros. This is very important for numbered archiving.
4. Can I delete only specific Chinese words instead of all Chinese characters?
This example uses "All Chinese Characters", which is suitable for deleting all Chinese at once. If your requirement is only to delete a specific fixed word, such as only deleting "项目" or "客户", you should choose a more appropriate rule based on other text processing options in the software interface, and do not directly apply "All Chinese Characters".
5. Should I back up before batch processing?
Batch renaming usually affects the names of multiple folders. For important data, it is recommended to first copy a test directory, confirm the processing effect meets expectations, and then execute on the official directory.
Summary: Replacing repetitive renaming with batch processing tools
Batch deleting Chinese characters from folder names is essentially an office task with clear rules but high repetitiveness. Using HeSoft Doc Batch Tool , you can utilize the "Delete Text in Folder Name" function under the "Folder Name" category, add multiple folders, select "All Chinese Characters", and quickly organize names like "报告03, 备份1000, 财务606" into standardized identifiers like "03, 1000, 606".
If you are organizing project materials, client directories, financial archives, or historical folders, you no longer need to manually rename them one by one. It is recommended to prepare a small batch of folders to test the rules first, confirm the effect, and then batch process the complete directory, which ensures accuracy and significantly reduces repetitive work.