Many office directories use folder naming conventions like "Chinese description + number sequence," such as Report03, Client202, Design004. If only the numbers are needed later, manually deleting the Chinese characters one by one is very inefficient. This article explains how to use HeSoft Doc Batch Tool , applying the "Delete text in folder names" feature under Folder Name Functions, selecting the "All Chinese characters" rule to batch remove Chinese content from folder names, keeping only the original numbers and helping users quickly standardize directory organization.
When organizing computer files, shared drive directories, or project archive folders, you often encounter a situation where folder names contain both Chinese characters and numerical identifiers, such as "报告03", "客户202", "会议808", or "照片77". The first half is descriptive, and the second half is an identifier. When initially creating folders, this naming method makes manual identification easier. However, when sorting by identifier, importing into a management system, generating directory lists, or cross-referencing with Excel ID tables later, the Chinese characters may no longer be needed.
If only one or two folders need changing, pressing F2 to rename them directly works fine. But when many folders are involved, deleting the Chinese characters one by one becomes repetitive work: you must select the Chinese text in each name, delete it, confirm, and be careful not to delete the numbers accidentally. This article will demonstrate, through HeSoft Doc Batch Tool , how to batch delete Chinese characters from folder names, leaving only the identifiers. This process is suitable for ordinary office workers; it requires no scripting or manual modification one by one.
Applicable Scenarios: When to Batch Remove Chinese from Folder Names
Batch deleting Chinese characters from folder names is suitable for all office scenarios requiring unified naming rules. For instance, an archivist needs to organize a batch of historical folders into a pure ID directory; a project assistant needs to change directories like "project001" or "design004" into IDs easily recognized by the system; finance or administrative staff need to remove Chinese descriptions like "reports", "backup", or "archive", keeping only the numerical index; and roles in photography, design, training, or archiving may also need to remove Chinese category names, keeping batch numbers or customer IDs.
The characteristic of this requirement is a clear rule: it is not random renaming, but the deletion of "all Chinese characters" from folder names. As long as Chinese characters can be accurately identified, the remaining numerical IDs can be automatically retained. Compared to manual operations, the advantage of office software's batch processing lies in its uniformity, speed, and repeatability, making it especially suitable for processing dozens or hundreds of folders at once.
It is important to note that this discussion pertains to folder names, not file names. Batch renaming of folders typically affects directory paths, so a dedicated folder name processing function must be chosen, rather than mistakenly using a file name processing tool.
Result Preview: From "Chinese + ID" to "Pure ID"
Before Processing: Folder Names Contain Chinese Characters
The list of folders before processing is as follows. You can see that each folder name has a Chinese part, such as "报告", "备份", "财务", "导出", "归档", "会议", "客户", "设计", "项目", or "照片", followed by different numerical IDs. The red marks indicate the Chinese characters to be deleted in this process.
While this naming method is highly readable, it can seem less concise when management by ID is needed. For example, if the system only accepts IDs like "001", "004", or "202", or if the directory needs to match the ID field in a spreadsheet exactly, the Chinese descriptions need to be removed uniformly.
After Processing: Chinese Deleted, IDs Retained
After the batch process is completed, the folder names become purely numeric IDs. In the example, "项目001" becomes "001", "报告03" becomes "03", "设计004" becomes "004", "客户202" becomes "202", and "备份1000" becomes "1000". The original numbers are not deleted, and the folder names are more uniform.
From the results, it is evident that this process does not simply clear the name, nor does it delete numbers. Instead, it specifically removes the Chinese characters. For scenarios requiring the preservation of digit count, such as IDs with leading zeros like "001" or "004", the batch rule can also retain their text form.
Operation Steps: Batch Deleting All Chinese Characters from Folder Names
Step 1: Open the Folder Name Tool and Enter the Delete Text Function
After launching HeSoft Doc Batch Tool , select "Folder Name" in the left-side function navigation. This software is positioned for batch processing of office documents and files. The interface shows categories like File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, and more. Since the target objects are folders, you should enter the "Folder Name" category.
Find the function card "Delete text from folder names". The description is "Batch delete text from folder names", which fits the goal of this process: "delete Chinese characters, retain IDs". Click this function to enter the specific operation interface.
The expected result of this step is to enter the wizard page for deleting text from folder names. Only by entering the correct function will the subjects added later be processed as folder records, not as ordinary file records.
Step 2: Add the Folders to Process, Check Names and Paths
After entering the function page, the first step is to "Select records to process". Click the "Add Folders" button in the upper right to add the folders that need batch renaming to the list. The interface also provides buttons like "Clear", making it convenient to reorganize the list if the wrong directories are selected.
As seen in the screenshot, 10 records have been added to the list. Each record contains a sequence number, name, path, creation time, modification time, and actions. The Name column shows the folder names to be processed, and the Path column shows the corresponding directory locations. For example, the path for "报告03" is D:\test\报告03\, and for "备份1000" is D:\test\备份1000\. This information helps users confirm whether the correct folders are selected.
Before batch processing, it is recommended to check the Name column row by row. If a folder's Chinese characters should not be deleted, it must be removed from the list before processing. Because the batch process applies the same rule to all records, the more carefully the list is confirmed, the more reliable the subsequent results will be. After confirming the record count and objects are correct, click "Next" at the bottom.
Step 3: Set Processing Options and Select "All Chinese Characters"
The second step is "Set processing options". The interface lists a variety of deletable text types, such as "All digits", "All whitespace", "The rightmost several texts", "All content between two texts", "All Chinese characters", "All content", "All content to the left of a specific text", "Position range", "All English letters", "The leftmost several texts", "All content to the right of a specific text", etc.
Since the goal is to batch remove Chinese from folder names, you should select "All Chinese characters". The screenshot shows that "All Chinese characters" is selected, with an arrow indicating the choice. After selecting this option, the software will identify and delete Chinese characters from each folder name, while the remaining numerical IDs are retained.
Do not mistakenly select "All digits", as this would delete the IDs; nor should you select "All content", as this could cause the entire name to be deleted. After correctly selecting "All Chinese characters", the expected conversion relationships are: 报告03 → 03, 备份1000 → 1000, 财务606 → 606, 导出55 → 55, 归档99 → 99, 会议808 → 808, 客户202 → 202, 设计004 → 004, 项目001 → 001, 照片77 → 77.
Step 4: Proceed to Subsequent Steps and Start Batch Processing
After setting the processing options, continue by clicking "Next". From the progress indicator at the top of the page, you can see that the subsequent steps are "Set Save Location" and "Start Processing". Since different batch tasks may have different requirements for the save location, it is recommended to follow the interface prompts to complete the settings. Before starting the process, reconfirm two things: first, whether the folder list is correct, and second, whether the current operation type is indeed "All Chinese characters".
Once confirmed, proceed to "Start Processing". The software will batch process the folder names in the list according to the configured rule. After the process is complete, open the directory where the original folders are located, and you will see that the names have changed from Chinese plus IDs to a pure ID format.
The core value of this step lies in automated execution. An operation to delete Chinese from 10 folders, which originally needed to be repeated 10 times, can now be completed by setting up a rule once. The time saved is even more significant if there are 100 or 1000 folders in actual work.
Frequently Asked Questions and Precautions
1. Why use "Delete text from folder names" instead of Find and Replace?
If the Chinese text in each folder is different, for example, containing words like "报告", "备份", "财务", "导出", or "归档", using Find and Replace would require entering multiple words separately, which is not efficient. "All Chinese characters" is a more universal rule that can uniformly delete any Chinese characters appearing in the name, making it better suited for batch processing folders with non-fixed Chinese content.
2. Will English letters in folder names be deleted?
This tutorial selects "All Chinese characters", aiming to delete Chinese characters specifically. The interface has a separate "All English letters" option, indicating that English letters are another processing category. Therefore, if only "All Chinese characters" is selected, the processing target should focus on the Chinese part. Testing with a small number of folders before actual processing is still recommended to confirm the results meet expectations.
3. Can folders be processed when they are open or being used by a program?
When batch renaming folders, it is recommended to close any windows or programs using those folders. Although the screenshots do not show an occupancy prompt, common knowledge about folder renaming suggests that if a directory is occupied by another program, it may affect the processing result. Closing related files and stopping synchronization or copy operations before formal processing is a safer approach.
4. Is it normal for the order to change after processing?
Before processing, folders are displayed by their original names. After processing, when they become IDs, File Explorer may re-sort them by the new names. Therefore, the sequence you see might differ from the pre-processing order. This is a result of the name change's sort order and does not mean the processing failed. As long as the Chinese in each folder name is deleted and the ID is retained, the goal is achieved.
5. What preparations are needed before batch renaming?
It is recommended to first confirm folder backups, processing scope, and naming rules. If the directory is very important, you can copy a small batch of folders for testing first. After testing confirms that the "All Chinese characters" rule meets expectations, proceed with the batch processing on the official directory. This leverages the efficiency of office software batch processing while reducing the risk of operational errors.
Summary: Reducing Repetitive Labor in Folder Renaming with Batch Processing
When a large number of folder names contain both Chinese characters and numerical IDs, manually deleting the Chinese text is not only inefficient but also prone to accidentally deleting the IDs. Using the "Delete text from folder names" option within the "Folder Name" category of HeSoft Doc Batch Tool , you can add the folders that need processing and set the processing option to "All Chinese characters" to batch remove the Chinese content from folder names, leaving only the numerical IDs.
This method is suitable for office scenarios such as organizing project materials, standardizing customer directories, financial archiving, and cleaning up batch export folders. It is recommended that during actual operation, you first check the list, then choose the correct rule, and finally execute the process. Letting office software handle repetitive renaming makes directory organization faster and more uniform, freeing up time for more important tasks.