When folder names contain fixed markers like START, END, version numbers, or status descriptions in large quantities, manually removing the content to the right of the marker for each one is both time-consuming and prone to omissions. This article uses the example of batch removing all content to the right of END in folder names to explain how to use HeSoft Doc Batch Tool to enter the folder name processing function, add the folders to be processed, select the deletion rule and enter the specified text, and finally uniformly organize multiple folder names into a standardized format ending with END.
In daily office scenarios such as project materials, customer files, design drafts, invoice batches, and backup directories, folder names are often continuously appended with status descriptions, such as Final, Release, Archive, Approved, Paid, Report, etc. Manually modifying a single folder is not troublesome, but if there are dozens or hundreds of folders where you need to delete the content to the right of a fixed text, for example, uniformly deleting all characters after END, it becomes a repetitive, tedious, and error-prone task.
This article addresses exactly this problem: batch deleting all content to the right of a certain text in many folder names. In the example, the original folder names are like Backup_START_tempFiles_END_Final, Client_START_2024Draft_END_Archive, and after processing, they need to become Backup_START_tempFiles_END, Client_START_2024Draft_END, which means retaining END and the content to its left, and deleting the suffix description to the right of END. The following will combine screenshots to introduce how to use the office software HeSoft Doc Batch Tool to complete this type of batch folder renaming operation.
Applicable Scenarios: Which folder names are suitable for this kind of batch processing
This method is suitable for all folder names that have a fixed separator text or fixed marker. As long as multiple folder names contain the same text, and you want to delete the content to the right of that text, you can use this method for batch processing.
Common scenarios include: project folders with END, DONE, OK, V1, etc., as end markers, but with temporary statuses appended afterward; customer data directories containing fixed numbers, where the notes to the right of the number need to be cleaned up; test data directories where valid names are wrapped with START and END, and the description after END needs to be deleted; folders for invoices, contracts, design drafts, image assets, video assets, etc., containing batch markers, where the content to the right of the batch marker needs to be uniformly removed.
Its core value is not simply renaming a single folder, but using the batch processing capability of office software to complete the original repetitive operations of clicking, copying, deleting, and confirming in one go. For administrative, HR, finance, design, R&D, and operations personnel who need to organize a large number of file directories, it can significantly reduce repetitive work and improve file management efficiency.
Effect Preview: Folder names with redundant suffixes on the right before processing
From the pre-processing screenshot, you can see that multiple folder names contain END, and there is different status text to the right of END, such as Final, Release, Archive, Clean, Approved, Paid, Public, Edited, Report, Done. Although these suffixes may have been useful at a certain stage, they often need to be deleted when archiving, handing over, or standardizing names, retaining only up to END.
If handled manually, you would need to enter the rename state one by one, locate after END, and then delete suffixes of different lengths. Since the text after END is not the same for each folder, simple copy-pasting is not feasible, and manual modification can easily lead to problems like deleting too much from some, missing deletions on others, or retaining extra underscores.
Effect Preview: Uniformly retained up to the specified text END after processing
The post-processing screenshot shows that all folder names have had the content to the right of END deleted, uniformly becoming a format ending with END. For example, Backup_START_tempFiles_END_Final became Backup_START_tempFiles_END, Build_START_debugInfo_END_Release became Build_START_debugInfo_END, and Task_START_removeThis_END_Done became Task_START_removeThis_END.
This processing result is very suitable for batch archiving, standardizing folder names, cleaning up temporary notes, and unifying project directory structures. The key point is: END itself is preserved, and all content to the right of END is deleted; the processing logic is clear and the results are predictable.
Operation Step 1: Enter the folder name processing module
After opening HeSoft Doc Batch Tool , you can see multiple tool categories on the left, including File Name, Folder Name, File Organizing, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, etc. Since the target for this operation is folder names, you need to enter the Folder Name category on the left.
In the folder name function list, select Delete text in folder names. In the screenshot, this function is located under the Folder Name category, and the function card displays "5. Delete text in folder names", indicating it is used to batch delete specified text or text content matching conditions from folder names.
The purpose of this step is to first find the correct batch processing entry point. Many users easily mistake the file name function when processing folder names. The file name function is usually used to process the names of docx, doc, xlsx, pdf, jpg and other files themselves, while this example aims to modify directory names, so the Delete Text function under Folder Name should be chosen.
Operation Step 2: Add the folder records that need to be processed
After entering "Delete text in folder names", the software will enter a wizard-style processing interface. At the top, you can see the process is divided into stages: Select records to process, Set processing options, Set save location, and Start processing. The current first step is to select the records to process.
Click the Add Folder button at the top right of the interface to add the folders that need batch processing to the list. In the screenshot, 10 records have been added, and the table lists information such as sequence number, name, path, creation time, modification time, and actions. Each row corresponds to a folder awaiting processing, the Name column displays the current folder name, and the Path column shows the folder's location.
The expected result of this step is: all folders needing the content to the right of END deleted appear in the list, and the count matches the actual number of folders to be processed. The screenshot bottom shows the record count is 10, indicating that 10 folders will undergo batch processing. If a folder does not need processing, it can be removed via the action button in its row; if you find directories are missing, you can continue using Add Folder to supplement.
After confirming the list is correct, click Next at the bottom to proceed to setting the processing rules. It is recommended to quickly check the Name column before proceeding to the next step to confirm that each folder name contains the positioning text END to be used this time, which will make the processing results more stable.
Operation Step 3: Set the deletion rule to all content to the right of a certain text
In the second step, "Set processing options", you need to define which part of the folder name the software should delete. In the screenshot, you can see that the operation type offers various choices, such as all numbers, all whitespace, the rightmost several texts, all content between two texts, all Chinese characters, all content, all content to the left of a certain text, position range, all English letters, the leftmost several texts, all content to the right of a certain text, etc.
This example aims to batch delete the content to the right of END, so "All content to the right of a certain text" should be selected. Then, fill in END in the "Text" input box. In the screenshot, END is already entered, and "All content to the right of a certain text" is selected.
The purpose of this step is to tell the software to use END as the positioning point and delete all characters appearing to the right of END. Since the "Include this text" switch is in the off state in the screenshot, the processing result will retain END itself and only delete suffixes like Final, Release, Archive, etc., to the right of END. If your actual need is to delete the positioning text along with it, you need to set the "Include this text" option accordingly in the interface; however, the goal of this article's example is to retain END, so maintaining the state shown in the screenshot is fine.
After completing the settings, click Next to continue the subsequent process. Although the screenshot does not show the specific details of the subsequent pages, you can see from the top process flow that it will go through the Set save location and Start processing stages. Simply continue confirming according to the interface prompts.
Operation Step 4: Confirm the save location and start batch processing
When entering "Set save location", the main purpose is to confirm how the processing results will be saved. For folder renaming operations, it is recommended to reconfirm that the target directories are correct before formal processing to avoid adding unrelated folders to the task. Since modifying folder names can directly affect directory identification, especially in project collaboration or script reference scenarios, it is advised to back up before processing or test the rules with a small sample first.
After entering the "Start processing" stage, follow the interface prompts to execute the processing. After processing is complete, return to File Explorer to view the folder list, and you will see that the content to the right of END has been batch deleted, and the folder names are uniformly retained up to END.
The expected result of this step is: multiple folders are renamed in one go, without the need to manually delete suffixes one by one. For the 10 example folders in the screenshot, after processing, they all uniformly end with END, and the status descriptions on the right have been cleaned up.
Common Questions and Precautions
1. Does the capitalization of the text END need to match? From the screenshot, you can see that END is filled in the text input box, and END is also used in the folder names. To achieve the expected results, it is suggested that the entered positioning text be consistent with the actual text in the folder names, including capitalization and symbols.
2. What if some folder names do not contain END? It is recommended to check the folder names in the list before batch processing. If some folders do not contain the positioning text, the rule may not execute as expected. A prudent approach is to only add folders confirmed to contain END, or test on a few directories first.
3. There are underscores after END, why is the suffix not retained after processing? In the example, the content after END is usually structures like _Final, _Release. Selecting "All content to the right of a certain text" and turning off "Include this text" will retain END and delete the underscore and subsequent text to the right of END, so the result properly ends with END.
4. Can this method process file names? This article demonstrates folder names. If you want to process file names like docx, doc, xlsx, pdf, jpg, you should enter the file name related functions in the software, not the folder name module. Choosing the correct object is very important.
5. Do I need to back up before batch processing? Backing up is recommended. Although batch renaming improves efficiency, if rules are set incorrectly, it can quickly affect many directories. Before processing important project folders, it's a safer practice to copy a test directory or verify results with a small number of samples first.
Summary: Replacing repetitive renaming with batch processing tools is more suitable for organizing a large number of folders
Batch deleting all content to the right of a certain text in folder names is essentially a high-frequency but repetitive office organization task. Manually handling a small number of directories is acceptable, but when the number of folders increases, deleting suffixes one by one is not only time-consuming but also prone to inconsistent naming.
With the help of HeSoft Doc Batch Tool , you can use the text deletion function under Folder Name to add multiple folders requiring processing, select "All content to the right of a certain text", enter END, and complete the processing following the wizard. The entire process has clear rules and uniform processing results, making it very suitable for project archiving, data cleanup, directory standardization, and other scenarios. If you are organizing a large number of folders with fixed markers, it is recommended to prepare a batch of samples first, test the effect according to this article's steps, and then batch process all directories after confirming it is correct.