The folder name contains both Chinese descriptions and numbers. If you later need to convert it into a uniformly numbered directory, manually deleting the Chinese characters can be very tedious. This article focuses on the need to "batch remove Chinese characters from folder names" and introduces the specific method using HeSoft Doc Batch Tool : Enter the folder name module, select delete text from folder names, add the folders to be processed, and in the processing options, check "All Chinese Characters". After processing, directories with Chinese and numbers can be quickly organized into purely numbered directories.
Many office directories are named using a "Chinese description + number" format when created, such as "报告03," "财务606," "客户202," "项目001." This naming convention is intuitive for daily viewing, but when you need to archive by number, batch import into a system, unify directory formats, or hand them off to another department for further processing, the Chinese description may no longer be needed. At this point, if you delete the Chinese characters from folder names one by one, it will take a significant amount of time and can easily lead to errors due to repetitive actions.
This article will focus on "how to batch remove Chinese characters from folder names," explaining the entire process using HeSoft Doc Batch Tool with actual screenshots. It is a batch processing software designed for office scenarios, suitable for handling a large number of file and folder-related tasks. Its core value is reducing repetitive labor, turning a mechanical renaming job into a one-time rule setting.
Applicable Scenario: Uniformly Organizing Directories with Chinese Descriptions and Numbers
When folder names contain both Chinese characters and numbers, there are two common organizing goals: one is to keep the Chinese and delete the numbers, and the other is to delete the Chinese and keep the numbers. This article covers the second type, which is deleting all Chinese characters and retaining only non-Chinese content like numbers.
The following situations are suitable for the method described in this article:
- Project directories need to be uniformly changed to numbers only: e.g., "项目001" changed to "001".
- Backup directories need to keep only the sequence number: e.g., "备份1000" changed to "1000".
- Client data directories need to match system numbers: e.g., "客户202" changed to "202".
- Temporary directories for meetings, photos, exports, etc., need cleaning of Chinese descriptions: e.g., "会议808" changed to "808".
- When a large number of folders need batch renaming, and you prefer not to use complex scripts or command lines.
For general office users, using visual software is easier for controlling the outcome than writing batch commands. Especially when dealing with important folders like Word, Excel, PDF, images, and project materials, a clear list and step-by-step wizard help users reduce operational risks.
Result Preview: Structure of Folder Names Before Processing
The folder names before processing can be divided into two parts: the first half is the Chinese description, and the second half is the numeric identifier. In the screenshot, you can see folders like "报告03, 备份1000, 财务606, 导出55, 归档99, 会议808, 客户202, 设计004, 项目001, 照片77".
The red arrows and markings emphasize the Chinese characters that need to be deleted. Since the pattern in these names is very obvious, they are suitable for batch processing using the "delete all Chinese characters" method. This avoids manually editing and accidentally deleting numbers, for instance, changing "004" to "04" or missing a folder.
Result Preview: Directories Changed to Pure Numeric Names After Processing
The screenshot after processing shows the Chinese parts have been removed, leaving only the numeric identifiers as folder names. The list includes results like "001, 03, 004, 55, 77, 99, 202, 606, 808, 1000".
You can see that the leading zeros in "001" and "004" are still present. This is very important for numbered directories, as many organizations' project numbers, document numbers, and client numbers require a fixed length. If processed manually, leading zeros are sometimes accidentally deleted; using a batch rule is more stable.
Step 1: Open the Folder Name Category and Enter the Delete Text Function
After opening HeSoft Doc Batch Tool , the left side is a functional category navigation. Since this operation is for folder names, not individual file names, or content within documents like Word, Excel, or PDF, you need to click "Folder Name" on the left.
In the central function area, find "Delete Text in Folder Name". In the screenshot, it is displayed as the fifth function card, with the description "Batch delete text from folder names." The meaning of this function is clear: according to a specified rule, certain text in folder names is batch deleted.
The expected outcome of this step is to enter the processing wizard for deleting text from folder names. All subsequent settings will revolve around this function, including adding folders, selecting the deletion type, and confirming the process.
Step 2: Click Add Folders to Build a Pending Task List
After entering the function page, you are first on the "Select Records to Process" step. There is an "Add Folders" button in the upper right corner of the page for adding the folders that need to be renamed to the task list. Nearby, you can also see buttons like "Clear" and "More," and above the list area are "Filter" and "Sort," which are helpful for viewing when there are many records.
After adding folders, the software generates a pending task list. The table in the screenshot lists the sequence number, name, path, creation time, modification time, and actions. You can clearly see that 10 folders have been added to the task, their names being the same batch of directories from the pre-processing screenshot, with paths shown under D:\test\.
The purpose of this step is not to rename immediately, but to first build an inspectable task list. Before batch processing, it is recommended to check "Name" and "Path" row by row: the names should conform to the rule for deleting Chinese characters in this operation, and the path should be confirmed as the target directory. If there are items that don't need processing, you can remove them in the action column; if added incorrectly, you can use "Clear" to re-select. After confirming the record count and content are correct, click "Next" at the bottom.
Step 3: Select Operation Type as "All Chinese Characters"
After entering "Set Processing Options," you need to tell the software exactly which type of text to delete. The interface provides multiple operation types, such as Delete all numbers, all whitespace, the last few characters, all content between two text strings, all content, a text range, all English letters, etc. Different options correspond to different batch renaming needs.
The goal of this tutorial is to remove Chinese characters from folder names, so select "All Chinese Characters". This option is already selected in the screenshot, and the red arrow also points to this location.
The expected outcome after selecting "All Chinese Characters" is: when processing each folder name, the software will identify and delete the Chinese characters in the name, retaining other characters like the numeric identifier. For example, "导出55" will become "55", "归档99" will become "99", and "报告03" will become "03". If a folder name contains more than two Chinese characters, all of them will be deleted according to this rule.
Here, it is crucial not to mistakenly select "All Content". If "All Content" is selected, the implication might be to delete the entire content of the name, which is not the goal of this article. Also, do not mistakenly select "All Numbers", as that would delete the numbers and keep the Chinese. The key to batch operations is selecting the correct rule in this step.
Step 4: Continue the Wizard and Complete Batch Renaming
After selecting "All Chinese Characters," click "Next". As you can see from the progress indicator at the top of the page, there are subsequent steps like "Set Save Location" and "Start Processing". Users can continue by following the prompts on the software interface. Since this is a folder name process, it is recommended to make a final confirmation before starting: is the number of pending folders correct, is the deletion rule "All Chinese Characters," and have directories not requiring processing been excluded.
After execution, return to the file explorer to view the folders, and you will see the names have been changed to the post-processing numeric format. The core of the entire process is not complex: first add the objects, then set the rule, and finally batch execute. For dozens or even hundreds of folders, this method can save a lot of time on repetitive renaming.
Common Questions and Precautions
1. Is this method suitable for deleting Chinese characters from file names?
This article demonstrates folder name processing. The software also has a "File Name" category on the left, but this tutorial uses the "Delete Text in Folder Name" feature under "Folder Name". If you need to process specific file names like doc, docx, xlsx, pptx, pdf, jpg, etc., you need to enter the corresponding file name processing function; do not confuse the subjects.
2. Will the folder contents change after batch deleting Chinese characters?
The internal contents of the folder will not change. The documents, spreadsheets, images, and other materials inside the folder remain in their original location; what changes is the outer folder name. However, because the path name changes, some shortcuts or reference relationships that depend on fixed paths might need to be re-verified.
3. Why is testing recommended before processing?
Batch renaming has a broad impact. If there are folders in the directory whose names consist entirely of Chinese characters, deleting all Chinese characters might produce unexpected names. Therefore, it is recommended to first copy a small sample for testing, and after confirming the results meet your requirements, process the formal directory.
4. Will the numbers in the folder names be changed or reordered?
The numbers themselves will not be rewritten by deleting Chinese characters, but the display order in File Explorer might rearrange due to the name change. For example, pure numeric names after processing will appear according to the current sorting rules, which is a normal phenomenon.
5. What if the names contain a mix of English and Chinese?
This tutorial selects "All Chinese Characters," primarily to delete Chinese characters. There is a separate "All English Letters" option in the interface for English characters. Therefore, if a name contains an English number or identifier, you should typically decide based on actual needs whether to process it separately.
Summary: Turning Repetitive Chinese Character Deletion into a One-Time Rule Setting
Batch removing Chinese characters from folder names may seem like a small need, but it is very common in data archiving, project number organization, client directory cleaning, and backup directory standardization. Using HeSoft Doc Batch Tool , you can complete the entire workflow through a visual interface: enter the folder name category, select Delete Text in Folder Name, add the target folders, choose "All Chinese Characters" in the processing options, and then follow the wizard to complete the process.
Compared to manual renaming, this method is more suitable for large numbers of folders and can significantly reduce repetitive labor and human error. If you currently have a batch of "Chinese + Number" folders that need organizing, it is recommended to test the effect with a few records first, then batch process the complete directory to quickly unify the folder naming.