Many office folders use a naming convention of "English description + numeric code," such as Alpha001, ClientReport03, DesignDraft004. During later archiving, handover, or system import, only the code may need to be retained. Renaming them one by one is not only time-consuming but also prone to omissions. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to batch delete all English letters from folder names using the "Remove text from folder names" feature, quickly converting folder names into pure numeric codes.
In daily office work, project archiving, material handover, and batch data organization, folder names often mix English letters, numbers, dates, or project abbreviations. For example, a test directory might contain folders like Alpha001, Beta202, ClientReport03, DesignDraft004, FinanceData606. Such naming is convenient for identifying content in the early stages, but later, when importing into systems, unifying archives, or sorting by number, the English parts can become a distraction. If you need to delete all English letters from folder names and keep only the numeric IDs at this point, manually renaming them one by one is extremely inefficient.
The problem this article aims to solve is clear: batch delete all English letters from many folder names, transforming them from an "English + Numbers" format into a "Numeric ID" format. The operation demonstration uses the office software " HeSoft Doc Batch Tool " shown in screenshots. Its core value lies in batch processing files and folders to reduce repetitive labor, suitable for scenarios requiring one-time processing of large volumes of Word, docx, doc, Excel, PDF, images, folder names, and other office materials. The following text will combine before-and-after effect images and software operation screenshots to explain how to complete this step by step.
Applicable Scenarios: When Do You Need to Batch Delete English Letters from Folder Names
Batch deleting English letters from folder names is not simply "changing a name"; it typically appears in quite typical office organization workflows. For instance, project materials were originally named by English business names plus numbers, but later need to be uploaded to an internal system that only recognizes numeric IDs; or directories delivered by clients contain English abbreviations, but archiving specifications require keeping only serial numbers uniformly; also, finance, design, training, testing and other departments might need to standardize folder names during organization, removing English descriptions like Alpha, Beta, Report, Draft, Backup, leaving only IDs like 001, 202, 03, 004, 1000.
If there are only three to five folders, manual modification is acceptable; but if there are dozens, hundreds, or even deeper directory layers, pressing F2 to rename one by one is not only time-consuming but may also lead to issues like missed deletions, accidental deletion of numbers, or inconsistent handling of upper/lower case. Using the "Delete text in folder names" function of HeSoft Doc Batch Tool , you can set the rules once and let the software execute batch processing, which is significantly more efficient than manual handling.
Effect Preview: Folder Names Contain English and Numbers Before Processing
From the pre-processing screenshot, you can see that the folder names in the current directory consist of English letters and numbers, such as Alpha001, Beta202, ClientReport03, DesignDraft004, ExportBatch55, FinanceData606, HolidayPhotos77, MeetingNotes808, ProjectArchive99, TempBackup1000. The positions marked in red highlight the English parts within the folder names; these English characters are the content to be deleted in this batch processing.
It's important to note that the goal here is not to delete the folders themselves or the files inside them, but solely to modify the folder names. That is, the processing target is the "name text," not the folder contents. After completion, the original folders will still exist, only their names will change according to the rules.
Effect Preview: English Letters Deleted After Processing, Only Numeric IDs Remain
After processing is complete, the original English descriptions have been removed from the folder names, which now display as numeric IDs: 001, 03, 004, 55, 77, 99, 202, 606, 808, 1000. This means Alpha001 becomes 001, ClientReport03 becomes 03, DesignDraft004 becomes 004, and TempBackup1000 becomes 1000. This result meets the requirement of "deleting all English letters and keeping numbers."
From the screenshot, you can also see that the modification time of the processed folders has changed; this is because the folder names were batch renamed. The display order in the file manager might change based on system sorting rules, for example, sorting by number, name, or time can result in different display orders. The key to judging if the processing was successful is to see whether the English letters have been deleted from the folder names.
Operation Steps: Using HeSoft Doc Batch Tool to Batch Delete English Letters
Step 1: Enter the "Folder Name" tool category, select Delete Text in Folder Names
After opening HeSoft Doc Batch Tool , you can see multiple tool categories on the left, including Home, Task Flow, All Tools, File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, etc. Since this article deals with folder names rather than ordinary file names, you need to enter the "Folder Name" category on the left.
Under the "Folder Name" category, the interface displays several functions related to folder renaming, such as finding and replacing keywords in folder names, inserting text into folder names, adding prefixes and suffixes to folder names, case conversion for folder names, etc. This time the goal is to delete English letters from folder names, so select "Delete text in folder names". In the screenshot, this function card is highlighted, with a red arrow pointing to it, indicating this is the entry point for the operation.
The purpose of selecting this function is to enter the wizard process specifically designed for batch deleting text from folder names. Compared to manual renaming, this wizard-based operation allows you to first add the folders to be processed, then set the deletion rules, and finally execute them uniformly, which is suitable for batch scenarios.
Step 2: Add the folders to be processed and confirm the record list
After entering the "Delete text in folder names" function, the top of the interface shows the current process divided into several steps: Select records to process, Set processing options, Set save location, Start processing. In the first step, you need to add the folders to be processed to the list. Buttons like "Add Folders," "Clear," and "More" can be seen in the upper right corner of the screenshot, where "Add Folders" is used to import folders requiring batch renaming, and "Clear" is for clearing the current list to select again.
In the example, the software has already added 10 folder records. The list includes columns for serial number, name, path, creation time, modification time, and operations. The name column shows Alpha001, Beta202, ClientReport03, DesignDraft004, ExportBatch55, FinanceData606, HolidayPhotos77, MeetingNotes808, ProjectArchive99, TempBackup1000; the path column shows they are located under the corresponding D:\test\ directory. The summary at the bottom shows "Record Count: 10," indicating that these 10 folders will be processed in this batch.
The purpose of this step's operation is to confirm the processing scope is correct. It's recommended that before clicking "Next," you check whether the list only contains folders where you want to delete English characters. If a folder shouldn't be processed, you can remove it using the operation column in the interface; if the list is incorrect, you can also use "Clear" and add them again. Once confirmed, click "Next" at the bottom to enter the processing rule settings.
Step 3: Select "All English Letters" in the processing options
After entering the second step, "Set processing options," the interface will prompt the user to select which type of text to delete from the folder names. The screenshot shows several operation type options, including All digits, All blanks, The rightmost few texts, All content between two texts, All Chinese characters, All content, All content to the left of a text, Position range, All English letters, The leftmost few texts, All content to the right of a text, etc.
Since the requirement of this article is "delete all English letters from folder names," you should select "All English letters." In the screenshot, this option is already checked, pointed to by a red arrow. After selection, the software will process the folder names according to this rule: all English characters in the name will be deleted, and the numeric parts will be kept. For example, Alpha in Alpha001 would be deleted, leaving 001; FinanceData in FinanceData606 would be deleted, leaving 606; HolidayPhotos in HolidayPhotos77 would be deleted, leaving 77.
This step is key to the entire batch renaming process. Do not mistakenly select "All digits," which would delete numbers and keep English; also do not mistakenly select "All content," which might cause the names to be completely cleared. For scenarios where you only want to clear English and keep numeric IDs, you must select "All English letters." After making the selection, click "Next" at the bottom to proceed to the subsequent steps.
Step 4: Enter save location settings and prepare to start processing
From the top of the wizard, you can see that after the second step there are "Set save location" and "Start processing." Although the screenshot does not show the specific interfaces of the latter two steps, based on the current process name, it's reasonable to deduce that the software will let the user confirm the processing mode or save location in subsequent steps, and then enter the final processing stage. It's recommended here to double-check two things before continuing: first, the folders in the processing list are indeed the objects you want to rename; second, "All English letters" has been selected in the processing options.
If your folders are used for important projects, contract documents, financial vouchers, client deliverables, or program dependency directories, it's suggested to first copy a test directory for a trial run. Once the results meet expectations, process the official directories. Although batch renaming can significantly boost efficiency, changes to folder paths might require synchronous updates for certain shortcuts, reference paths, or system import configurations.
Step 5: Start batch processing and check the results
After entering the "Start processing" step, follow the software's process to execute. Once completed, go back to your file manager and check the corresponding directory to confirm that the folder names have changed from English plus numbers to pure numeric IDs. By comparing with the post-processing screenshot, the final result should be similar to 001, 202, 03, 004, 55, 606, 77, 808, 99, 1000. As long as the English letters have disappeared and the numeric IDs remain, it indicates that the batch deletion rule has taken effect.
If you find some folders haven't changed, you usually need to go back to previous steps to check if they were added to the processing list; if the results don't match expectations, you need to verify whether the wrong operation type was selected. For folder names containing English, Chinese characters, symbols, or spaces, "All English letters" only targets English characters; whether other types of text are retained depends on the original name content and the chosen rule.
Frequently Asked Questions and Notes
1. Will this operation delete the files inside the folders?
No. What this article demonstrates is deleting text from folder names, essentially batch renaming folders, not deleting folder contents. Documents, images, Word, docx, doc, Excel, PDF files, etc., inside the folders will not be automatically removed because name text is deleted.
2. What if a folder name consists entirely of English letters?
If a folder name is composed entirely of English letters, deleting all of them might leave no characters to preserve. To avoid generating invalid names or the risk of duplicate names, it's recommended to check such special directories before processing, add numbers if necessary, or make a backup first, then execute.
3. Can duplicate names occur after deleting English letters?
It's possible. For example, both Project001 and Report001 might become 001 after deleting the English parts. Before batch processing, you should check if identical numeric IDs exist. If multiple folders have the same name after processing, the system usually cannot save folders with exactly the same name in the same directory, so it's advisable to avoid this beforehand.
4. Can both upper and lower case English letters be deleted?
From the "All English letters" option in the screenshot, it can be inferred that this rule is for processing English letter characters and is usually applicable to both uppercase and lowercase letters. The example includes mixed-case English like Alpha, Beta, ClientReport, DesignDraft, all of which are objects targeted for deletion.
5. Why is the order after processing not exactly the same as before?
Sorting in the file manager can be influenced by name, modification time, numeric sorting rules, etc. After processing, the folder names change, and the display order may change accordingly. As long as the name results are correct, it does not affect the outcome of the batch English letter deletion.
Summary: Reducing Repetitive Renaming Work with Batch Processing
Batch deleting all English letters from folder names is an office organization task that seems simple but can be very time-consuming. Using HeSoft Doc Batch Tool , you can complete this batch operation through the "Delete text in folder names" function under the "Folder Name" category: first add the folders to be processed, then select "All English letters" in the processing options, and finally follow the wizard to proceed. Compared to manual renaming one by one, this method is more suitable for archiving large numbers of folders, organizing by number, pre-import cleaning for systems, and standardizing materials across departments.
If you are currently facing a batch of folders named with English and numbers, it is recommended to prepare a test directory first, run through the steps described in this article, confirm the results, and then batch process the official materials. For repetitive, high-volume file and folder organization tasks, using professional office software for batch processing can significantly reduce manual modification costs, and also lessen the rework caused by missed or incorrect changes.