This article describes how to use HeSoft Doc Batch Tool to batch delete all Chinese characters from file names, suitable for processing various files such as Word, Excel, PPT, PDF, images, and text. By importing files, selecting the function to delete text from file names, checking all Chinese characters and executing the process, you can quickly organize mixed-name files like Alpha report.docx, Export batch.xlsx into Alpha.docx, Export.xlsx, reducing the repetitive work of manual renaming.
In daily office work, many file names contain a mix of English, numbers, and Chinese characters, such as Alpha报告.docx, Beta记录.doc, Client归档.pptx, Export批次.xlsx. This naming convention may be intuitive for internal team review, but when files need to be uploaded to systems, shared with overseas clients, imported into business platforms, or organized into unified archive directories, Chinese characters often cause inconsistency, retrieval difficulties, or compatibility issues. If there are only a few files, manual renaming is acceptable; but if there are dozens or hundreds of Word, Excel, PPT, PDF, jpg, txt, csv files, deleting Chinese characters one by one is extremely time-consuming and prone to omissions or accidental deletion of extensions.
The problem this article aims to solve is clear: batch delete all Chinese characters from file names while preserving the original English, numbers, symbols, and extensions. Below, using the screenshot example HeSoft Doc Batch Tool , we demonstrate how to leverage an office software's batch processing capabilities to quickly clean up a batch of files with mixed Chinese-English names into more uniform English file names.
Applicable Scenarios: When Batch Deletion of Chinese Characters from File Names is Needed
Batch deletion of Chinese characters from file names is common in document delivery, system import, data archiving, and cross-department collaboration scenarios. For instance, when the marketing department hands over files like Holiday照片.jpg, Meeting笔记.txt, Project备份.pdf to an external vendor, the vendor requires file names to retain only English; when the finance or operations department uploads Finance账本.xls, Temp文件.csv to a business system, the system has unstable support for Chinese paths or Chinese file names; a project team needs to archive Client归档.pptx, Design草稿.ppt according to unified rules, retaining only concise names like Client.pptx, Design.ppt.
From the perspective of file types, this requirement is not limited to a single office format. The screenshot includes files like docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv, indicating that this is more of a general file name organization task rather than editing only within Word or Excel content. The key value of HeSoft Doc Batch Tool as office software lies in performing batch operations on files, reducing repetitive work, and freeing users from manually renaming files one by one.
Especially when the position of Chinese characters in file names is not fixed, manual processing is more error-prone. Some Chinese characters are at the end, like Alpha报告.docx; some are in the middle, like Export批次.xlsx; some file names mix English and Chinese, like Client归档.pptx. Using "Delete Text from File Names" and selecting "All Chinese Characters" allows for unified cleanup based on character type, eliminating the need to input keywords like "报告, 记录, 归档, 草稿" individually.
Result Preview: File Names Containing Chinese Characters Before Processing
Before processing, you can see that each file name in the list retains its English core while being mixed with various Chinese characters. For example, "报告" in Alpha报告.docx, "记录" in Beta记录.doc, "草稿" in Design草稿.ppt, "账本" in Finance账本.xls, etc. The red highlights emphasize the Chinese parts that need to be batch deleted.
If such files are manually renamed one by one, you need to open the folder, select the file, enter rename mode, delete the Chinese characters, confirm, and then process the next file. The more files there are, the more repetitive actions are needed, and you must constantly be careful not to accidentally delete extensions like .docx, .pptx, .xlsx, .pdf. For office workers who frequently organize data, such repetitive operations are not worth the time.
Result Preview: Only English Core and Extensions Retained After Processing
After processing, the Chinese characters in the file names have been deleted, while the English cores and original extensions are preserved. For example, Alpha报告.docx becomes Alpha.docx, Beta记录.doc becomes Beta.doc, Client归档.pptx becomes Client.pptx, Export批次.xlsx becomes Export.xlsx, Holiday照片.jpg becomes Holiday.jpg, Project备份.pdf becomes Project.pdf.
As seen from the results, the batch deletion targets the Chinese character content in the file names, not the file format itself. Extensions like docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv still exist, and the file types remain unchanged. This achieves the goal of removing Chinese from file names while still allowing files to be opened normally with Word, Excel, PowerPoint, PDF readers, or other software.
Step 1: Enter the File Name Tool, Select "Delete Text from File Names"
After opening HeSoft Doc Batch Tool , you can see multiple categories on the left, including File Name, Folder Name, File Organizer, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, etc. Since we need to process file names here, first select the "File Name" category on the left.
In the list of file name functions, find "Delete Text from File Names". In the screenshot, this function card is the 10th item, with the description text "Batch delete text from file names". The task this time is to delete all Chinese characters from file names, which can be achieved precisely through this function.
The purpose of this step is to enter the correct batch renaming function entry. Because we are not modifying file content, nor compressing, converting, or organizing folders, but deleting text from file names. Therefore, selecting "Delete Text from File Names" is more direct than using general find and replace, and it also covers situations where Chinese characters appear in different positions within the file name.
Step 2: Add Files to Process and Confirm the List
After entering the "Delete Text from File Names" function, the top of the interface shows the process steps: Select Records to Process, Set Processing Options, Set Save Location, Start Processing. The first step is to import the files that need batch renaming into the list.
From the screenshot, you can see that the upper right provides options like "Add Files" and "Import Files from Folder". If files are scattered, use Add Files; if files are all in the same directory, you can import from a folder. After importing, the list will display information such as sequence number, name, path, extension, creation time, modification time, and actions, making it easy for users to verify before processing.
The example files in the screenshot are located in the D:\test directory, with a total of 10 records in the list. In the Name column, you can see Alpha报告.docx, Beta记录.doc, Client归档.pptx, Design草稿.ppt, Export批次.xlsx, Finance账本.xls, Holiday照片.jpg, Meeting笔记.txt, Project备份.pdf, Temp文件.csv. The Extension column also displays docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv respectively, making it convenient to confirm file types.
The expected outcome of this step is to ensure all files requiring Chinese character removal are present in the processing list. If files not needing processing are found imported, you can remove the corresponding records using the action column in the interface; if the list is empty or files are incomplete, supplement the import first before proceeding to the next step. After confirming the record count and file names are correct, click "Next" at the bottom.
Step 3: Select "All Chinese Characters" in Processing Options
Upon entering the second step "Set Processing Options", the interface displays "Operation Type". Selectable options include All Numbers, All Whitespace, Rightmost Few Texts, All Content Between Two Texts, All Chinese Characters, All Content, All Content to the Left of Some Text, Position Range, All English Letters, Leftmost Few Texts, All Content to the Right of Some Text, etc.
The goal this time is to batch delete all Chinese characters from file names, so "All Chinese Characters" needs to be checked. The red arrow in the screenshot points exactly to this option, and it is already selected.
This step is very critical. After selecting "All Chinese Characters", the software will identify Chinese content in file names based on character type, rather than deleting based on fixed keywords. That means, regardless of whether "报告", "记录", "归档", "草稿", "批次", "账本", "照片", "笔记", "备份", "文件" appear in the file names, they will be uniformly deleted as long as they are Chinese characters. This is more suitable for batch processing complex naming than inputting keywords one by one.
At the same time, selecting "All Chinese Characters" generally does not affect the English core, for example, content like Alpha, Beta, Client, Design, Export, Finance, Holiday, Meeting, Project, Temp will be retained; extension parts like .docx, .xlsx, .pdf will also be preserved as file format identifiers. After confirming the option, continue by clicking "Next".
Step 4: Set Save Location and Start Processing
The process bar in the screenshot shows that after setting processing options, you need to proceed to "Set Save Location" and "Start Processing". Since batch processing of file names involves changes to the original file names, it is recommended to carefully confirm the save location or processing location before formal execution, to avoid mixing test files with official files.
If the software requires setting a save location on subsequent pages, you can choose an appropriate directory based on actual work habits. For important files, it is suggested to first copy a test sample, confirm that the effect after removing Chinese characters meets expectations, and then process the complete folder. After setup, enter the Start Processing step to execute the batch deletion of Chinese characters from file names.
After processing ends, go back to the folder to view the results. You should see the processed file names have changed to Alpha.docx, Beta.doc, Client.pptx, Design.ppt, Export.xlsx, Finance.xls, Holiday.jpg, Meeting.txt, Project.pdf, Temp.csv. Compared to before, the Chinese characters have been uniformly removed, making the file names more concise and standardized.
Common Questions and Precautions
1. Will it delete Chinese content inside the files? This article uses "Delete Text from File Names" under the "File Name" category; the processing target is the file name, not the internal content of Word, Excel, PPT, PDF, or text files. In other words, it is used for renaming files, not for clearing document body text.
2. Will it change the file format? As seen from the post-processing screenshot, extensions like docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv still exist. What is deleted are the Chinese characters in the name, not the extensions. As long as the extensions are not damaged, files can still be opened in their original formats.
3. What if the file name is entirely in Chinese? If a file name consists only of Chinese characters, after choosing to delete all Chinese characters, the file body might become too short or even empty. Before processing such files, it is recommended to check the list first, and if necessary, add an English number, date, or project code before executing the character deletion operation.
4. Can Word, Excel, PPT, and PDF be processed simultaneously? Yes. As seen from the screenshot example, the list includes multiple office file types like docx, doc, xlsx, xls, pptx, ppt, pdf, as well as jpg, txt, csv. Because this function processes file names, it is suitable for batch naming organization across various file types.
5. Why not just use Find and Replace? If you are only deleting one fixed term, like "报告", Find and Replace could also work. However, when Chinese terms in file names are diverse—such as 记录, 归档, 草稿, 批次, 账本, 照片—setting up replacement rules one by one becomes cumbersome. Selecting "All Chinese Characters" covers these variations in one go.
Conclusion: Use Batch Processing to Reduce Repetitive Renaming Time
Batch deleting all Chinese characters from file names is essentially a high-frequency yet repetitive office organization task. HeSoft Doc Batch Tool , through the "Delete Text from File Names" function under the "File Name" category, strings together adding files, selecting rules, setting save locations, and starting processing into a clear workflow, allowing users to process various files like docx, doc, xlsx, xls, pptx, ppt, pdf, jpg, txt, csv in one go.
If you are organizing data with mixed Chinese-English naming, there is no need to manually delete Chinese characters one by one anymore. It is recommended to prepare a set of test files first, follow the steps in this article to import files, select "All Chinese Characters", confirm the results, and then batch process the official files. This ensures standardized and uniform file names, significantly reduces repetitive work, and frees up time for more valuable office tasks.