This article revolves around the office requirement of "unifying multiple video files into OGG format," demonstrating how to use HeSoft Doc Batch Tool to complete batch video to OGG conversion. The tutorial includes explanations of applicable scenarios, comparison of before and after effects, video tool entry selection, adding files or importing folders, verifying pending records, setting save locations, and starting the process, as well as a summary of common considerations. It is suitable for users who need to batch process video materials, extract audio, and uniformly output OGG files.
When a folder is filled with video materials and you simply want to uniformly convert them all into OGG audio files, the least recommended approach is to manually convert them one by one. This is because each file requires repeating the actions of opening, selecting, setting the format, saving, and waiting; the more files there are, the more obvious the repetitive labor becomes. For office users, such tasks are better suited for tools that support batch processing.
The processing method introduced in this article involves using " HeSoft Doc Batch Tool " shown in the screenshot to batch convert many video files to the OGG audio format. It is a batch file processing software designed for office scenarios, with its key value lying in reducing repetitive operations, unifying processing rules, and improving file organization efficiency. Combining pre-processing screenshots, post-processing screenshots, and interface screenshots, the following will provide a complete explanation of how multiple video files are uniformly converted to .ogg.
Applicable Scenarios: Why Convert Multiple Videos to OGG Uniformly
The OGG format is commonly used in scenarios such as audio resource preservation, web multimedia materials, application resource files, open-source project audio, and voice archiving. If the original materials are in video formats, such as mp4, avi, mov, mkv, etc., and only the sound is needed subsequently, the videos can be converted to OGG audio. This not only meets format requirements but also allows for more focused file management.
In office or team collaboration settings, batch video to OGG conversion is common in the following types of tasks:
- Converting multiple training videos into audio for easy listening by trainees and data archiving.
- Extracting sound from meeting recordings for subsequent minutes compilation or speech recognition.
- Uniformly outputting videos from project materials as OGG for web or application invocation.
- Converting shooting materials into audio by file name numbering, facilitating quick location by editors.
- Organizing scattered video files into a unified audio format to reduce future compatibility issues.
The commonality in these tasks is "many files, identical rules." As long as the processing rules are consistent, using batch processing software is highly suitable for completion, rather than relying on manual, one-by-one operations.
Effect Preview: From MP4 Video Files to OGG Audio Files
The pre-processing screenshot displays a group of video files. These files are shown as thumbnails, with file names including Video test 21.mp4, Video test 22.mp4, Video test 23.mp4, Video test 24.mp4, Video test 26.mp4, Video test 27.mp4, Video test 29.mp4, Video test 30.mp4, Video test 33.mp4, etc. It can be seen that they are all .mp4 video files and have not yet become OGG audio.
The post-processing screenshot shows that the output files have uniformly changed to the .ogg extension, for example, Video test 21.ogg, Video test 22.ogg, Video test 23.ogg, Video test 24.ogg, Video test 26.ogg, Video test 27.ogg, Video test 29.ogg, Video test 30.ogg, Video test 33.ogg. The main part of the file names remains consistent with the original videos, only the format has changed to OGG.
This is very suitable for batch delivery scenarios. For example, if the original video files are numbered, they retain the same numbers after conversion, allowing quick identification of which OGG audio corresponds to which original video. This correspondence is much easier to manage compared to having all converted files get default or random names.
Operation Steps: Batch Convert Videos to OGG Format
Step 1: Open the Software and Enter the Video Tools Category
After launching HeSoft Doc Batch Tool , you can see clear functional categories on the left side of the software. As this task involves video files, you need to click "Video Tools" on the left. The software itself covers various office file processing scenarios, such as documents, spreadsheets, presentations, PDFs, text, images, videos, and audio, but selecting the correct category is the first step in starting a batch task.
Upon entering "Video Tools," the main interface displays multiple video-related feature cards. Each card corresponds to a type of batch processing task, such as converting videos to MP4, AVI, MKV, MOV, FLV, WMV, WebM, MPEG, 3GP, OGV, TS, MP3, AAC, OGG, OPUS, etc. Since our goal is OGG, we need to find "Video to OGG."
In the screenshot, the red arrow points to "18, Video to OGG," with a description of "Batch convert video files to OGG format." The purpose of this step is to select the correct target among the numerous output formats. After selection, the subsequent task pages will execute according to the OGG conversion process.
Step 2: Enter the Task Page and Confirm the Title is "Video to OGG"
After clicking the feature card, you will enter the "Video to OGG" task page. The title at the top of the page directly displays the current function name. The left side has "Return to Main Panel," and the right side has buttons like "Add Files," "Import Files from Folder," "Clear," and "More." The top of the interface also shows the processing flow: Select records to process, Set save location, Start processing.
Checking the title upon entering the page is a good error-prevention habit. Because the video tools have many format conversion features, if you mistakenly enter "Video to MP3" or "Video to AAC," the final output will not be OGG. After confirming the title is correct, proceed with file importing.
Step 3: Add Single or Multiple Video Files
If the video files to be converted are scattered across different folders, you can click "Add Files" and select multiple videos as needed to join the task. If all videos are already concentrated in the same folder, you can click "Import Files from Folder." From the screenshot, it can be seen that the software supports importing multiple files into a table list, which displays information such as sequence number, name, path, extension, creation time, and modification time.
For batch conversion, "Import Files from Folder" is usually more efficient. If you have already placed the MP4 videos to be processed into a single project folder, using this method allows you to import them all at once, reducing the risk of missing selections. In the screenshot, the path column shows the files are located in the C:\Users\Administrator\Desktop\Test folder 1\ directory, indicating these materials are gathered in the same location—a typical preparation method for batch processing.
Step 4: Check the Pending Records to Ensure the List is Correct
After the import is complete, do not rush to the next step. First, check the table records to confirm whether the files in the name column are all videos that need to be converted. The screenshot shows records like Video test 20.mp4, Video test 21.mp4, Video test 22.mp4, Video test 23.mp4, Video test 24.mp4, Video test 26.mp4, Video test 27.mp4, Video test 29.mp4, with the extension column displaying mp4.
If you find files that do not need processing, you can click the delete icon in the operation column to remove them. If the entire list import is incorrect, you can click "Clear" to reselect. For tasks with a large number of files, you can also use the "Filter" and "Sort" buttons visible in the interface to assist in viewing. The advantage of batch processing is completing the task in one go, but the premise is an accurate input list, making this step well worth the time to confirm.
Step 5: Click Next and Set the Save Location
After confirming the list is correct, click "Next" at the bottom of the page. From the interface flow, you can see the next stage is "Set save location." This step is used to specify where the converted OGG audio files will be output. Setting a reasonable save location prevents the conversion results from mixing with the original videos and facilitates subsequent checking of file quantity and names.
It is recommended to create a dedicated output folder before the operation, such as "OGG Conversion Results," "Video to OGG Output," "Project Audio OGG," etc. This way, after processing is complete, all .ogg files will be concentrated in one location, making it more suitable for packaging, uploading, or delivery. If you need to keep the original videos, you should also avoid placing the output files in directories where they could easily be confused.
Step 6: Start Processing and Wait for Batch Conversion to Complete
After completing the save location setting, enter the "Start Processing" step. The software will perform the video-to-OGG operations in batch according to the records in the list. Compared to manual, one-by-one conversion, the advantages of this method are: setting the task rules only once for unified processing of multiple files; checking the output directory only once to confirm all results; and maintaining the main correspondence of file names, reducing subsequent organization costs.
After processing ends, open the output directory and check the results against the post-processing effect diagram. You should see multiple files ending in .ogg, and the file names correspond to the original videos. For example, Video test 23.mp4 becomes Video test 23.ogg after conversion, and Video test 33.mp4 becomes Video test 33.ogg. If the number of output files matches the number of input videos, it indicates the batch conversion is basically complete.
Common Questions and Notes
1. Is this a video format conversion or audio extraction?
Judging from the output results, the conversion generates .ogg files, primarily for audio usage scenarios. Therefore, it can be understood as converting the sound content from video files into OGG audio files. If your goal is to also retain the video visuals in another video format, you should choose other video format conversion features, not the OGG one in this tutorial.
2. Can videos with different names be processed simultaneously?
Yes. The file names in the screenshots have different numbers, such as Video test 21, Video test 22, Video test 33, etc. After batch conversion, the output files retain the main part of the original file names, only changing the extension. This is very friendly for video materials with different names or numbers.
3. How to choose between folder import and add files?
If all files are in the same directory, prioritize "Import Files from Folder"; if you only want to select some files from different directories, you can use "Add Files." The choice depends on how your materials are organized. To reduce missed selections, it is suggested to first organize the videos to be processed into the same folder.
4. Why set a separate output directory?
A separate output directory makes the processing results clearer. Especially when generating multiple OGG files in batch, if they are scattered directly in the original directory or on the desktop, they can easily be confused with the original videos later. Separate saving is also beneficial for checking quantities, compressing into packages, and project archiving.
5. Do I need to open and check each video individually before conversion?
It is not necessarily required to open each one individually, but it is recommended to at least verify them by file name, path, and extension. If the source materials are complex, it is best to spot-check a few files to confirm they are indeed the ones needing processing for this task. The more thorough the check before batch processing, the lower the probability of subsequent rework.
6. What if an extra file is added to the list?
The operation column on the task page has a delete icon to remove a single record; there is also a "Clear" button at the top to remove all records and then re-import. Adjusting the list promptly before formally starting the processing is key to ensuring accurate conversion results.
Summary: Improving Video Material Processing Efficiency with Batch Conversion
Uniformly converting multiple video files to OGG should not be a time-consuming mechanical operation. Through HeSoft Doc Batch Tool , users can select "Video to OGG" in "Video Tools," then batch add materials via "Add Files" or "Import Files from Folder," check the records, set the save location, and start processing. The entire workflow is clear and suitable for office users processing a large volume of video materials.
If you are organizing a batch of MP4 videos, meeting recordings, course files, or project materials and wish to uniformly output them as OGG audio, it is recommended to first gather the files into one folder, then follow the steps in this article to complete the batch conversion. This not only reduces repetitive labor but also maintains the file name correspondence, making subsequent verification, archiving, and delivery more efficient.