This article is aimed at users who need to convert a large number of MP4 videos into OGG format in batches, and introduces how to use HeSoft Doc Batch Tool to complete batch office processing. The article demonstrates the conversion effect through screenshots of video files before processing and screenshots of OGG files after processing, and explains in conjunction with the software interface how to select "Convert Video to OGG" in the video tool, import files or folders, check the task list, proceed to the next step to set the save location and start processing. It is suitable for scenarios such as material organization, course archiving, conference audio extraction, and testing audio preparation.
When a project accumulates a large number of MP4 video files, unifying the format is often a hassle. Especially when converting videos to OGG files, if you rely on manually selecting and exporting them one by one, it is not only slow but also prone to issues like missed files, inconsistent output locations, and non-uniform naming. For office workers, this type of task is not complex in itself but consumes a lot of time.
The value of HeSoft Doc Batch Tool lies in handling such repetitive file tasks. It is a batch processing software designed for office scenarios. From the interface, it covers tools for documents, spreadsheets, presentations, PDFs, text, images, videos, audio, and more. This tutorial focuses on the "Video to OGG" function, explaining how to uniformly convert a large number of MP4 videos to OGG format files.
Applicable Scenarios: Why Batch Convert MP4 to OGG
MP4 is a common video format containing both video and audio; OGG is often used as an audio resource in many scenarios. When users only need the audio content, or a project requires the use of OGG files, format conversion is necessary.
For example, a course team might need to organize recorded course videos into audio materials for students to listen to; administrative staff might need to extract spoken audio from meeting recordings for subsequent summary organization; content operation personnel might need to uniformly save the audio from video materials as OGG for uploading to a specific system; R&D and testing personnel might also need to batch prepare OGG files for player, web page, or application testing.
These requirements share a common feature: a large number of files with consistent conversion rules. In such cases, using batch office software is more suitable than manual one-by-one conversion. Simply add all pending videos to the list, and subsequent processing can generate results following a unified workflow.
Result Preview: From MP4 Video List to OGG File List
The folder before processing contains a batch of video files with the .mp4 extension. In the screenshot, several video thumbnails are visible, with filenames including Video test 21.mp4, Video test 22.mp4, Video test 23.mp4, Video test 24.mp4, Video test 26.mp4, Video test 27.mp4, Video test 29.mp4, Video test 30.mp4, Video test 33.mp4, etc.
After batch conversion, the output directory displays a list of .ogg files. The main part of the filename remains consistent with the original file, such as Video test 21.ogg, Video test 22.ogg, Video test 23.ogg, etc. Users can quickly correlate the original video with the converted OGG file through the filename.
This result demonstrates that batch conversion not only completes the format change but also maintains continuity in file management. For large volumes of material, keeping the main part of the filename unchanged is very important, as it reduces the workload of re-numbering, re-registration, and manual matching.
Operation Steps: How to Batch Convert Large Numbers of MP4 to OGG
Step 1: Open the Software and Enter the "Video Tools" Category
After launching HeSoft Doc Batch Tool , select "Video Tools" in the left navigation bar. In the screenshot, "Video Tools" is selected, indicating that video-related batch processing functions are currently being viewed.
Within the main area, the software arranges different video processing capabilities in a card layout. Multiple format conversion options are visible, including video to MP4, AVI, MKV, MOV, FLV, WMV, WebM, MPEG, 3GP, OGV, TS, MP3, AAC, OGG, OPUS, and more. For this task, you need to click "18. Video to OGG".
The expected result of this step is to enter the OGG conversion task page. As there are many format options under video tools, be careful not to click on adjacent functions by mistake. For example, "Video to AAC" and "Video to OGG" are both related to audio results, but the output formats are different; you should choose OGG based on requirements.
Step 2: Batch Add MP4 Videos on the Task Page
After entering the "Video to OGG" page, buttons like "Add Files," "Import Files from Folder," "Clear," and "More" can be seen at the top. Below the page is the pending record list, and the process is divided into "Select records to process," "Set save location," and "Start Processing."
If you need to process a small number of scattered files, you can click "Add Files" to manually select multiple MP4 videos. If you want to process a large number of videos from a specific folder, it is recommended to click "Import Files from Folder" to add the entire batch of files to the task list more quickly. The red arrow in the screenshot points to the "Add Files" button, indicating that the current example adds videos to the list via this method.
After importing, the list displays information such as the sequence number, name, path, extension, creation time, and modification time for each file. In this example, the name column shows Video test 20.mp4, Video test 21.mp4, etc., and the extension column shows mp4.
Step 3: Check File Records Before Batch Processing
Importing files does not mean starting the conversion immediately. For a large number of files, it is recommended to check the task list first. Key points for checking include: whether the file names are correct, whether the paths are from the target folder, whether the extensions are the expected video format, and whether the number of records matches the number of videos in the source folder.
In the screenshot, there is a delete icon on the right side of each row. If a record is found not needing conversion, it can be removed from the list. "Filter" and "Sort" buttons can also be seen at the top of the page, which can assist in viewing the list. As the screenshot does not show the specific rules for filtering and sorting, refer to the software interface prompts during actual use.
The purpose of this step is to exclude incorrect files before batch conversion. Batch processing is very efficient, but if the input files are inaccurate, the errors will also be amplified in bulk. Therefore, checking the list before starting processing is essential.
Step 4: Click "Next" to Set the Save Location
After confirming the pending records are correct, click the "Next" button at the bottom of the page. The process bar shows that the second step is "Set Save Location," indicating that the software will ask the user to specify where the converted OGG files will be saved.
For converting a large number of MP4s to OGG, it is recommended to use a dedicated output folder. For example, you can create a folder like "OGG Results," "Audio Output," or "MP4 to OGG Completed" under the project directory. This way, all result files are centralized in one place after processing, making it easy to check, copy, and deliver.
If you frequently process different batches of videos on the same computer, it’s best to create output directories by date or project name to avoid mixing OGG files from different tasks. While this is just a file management detail, it can significantly improve the efficiency of subsequent searching.
Step 5: Start Conversion and Confirm the Result Files
After setting the save location, proceed to the third step, "Start Processing." The software will execute the conversion based on the imported file records, batch generating OGG files from the MP4 videos. Wait for the processing to complete, then open the output directory to view the results.
From the post-processing screenshot, it can be seen that the generated files have the .ogg extension, and the main part of the filename still uses the original video name. For office archiving, this result is very intuitive: seeing Video test 29.ogg, you know it corresponds to the original Video test 29.mp4.
It is suggested to perform a simple check after the conversion is complete: confirm that the number of output files is correct, the extensions are uniformly OGG, and the filenames are complete. Spot-check a few files if necessary to ensure they can be opened or played back normally. This helps identify problems promptly before delivery or further use.
Common Problems and Precautions
1. Can many videos be processed at once?
From the software interface, this function is positioned to "batch convert video files to OGG format," and the task list supports adding multiple records. The actual number processed will be affected by computer performance, file size, and the software operating environment. For particularly large batches, it is recommended to process in multiple batches and check results promptly.
2. How to choose between "Add Files" and "Import Files from Folder"?
If videos come from different locations, "Add Files" is more flexible; if all videos are in the same folder, "Import Files from Folder" is more efficient. The goal of both methods is to add the videos to be converted into the task list.
3. Will filenames change after conversion?
According to the post-processing result image, the output files retain the main body of the original filename, with only the extension changed to .ogg. This naming method makes it easy for users to match source files. However, actual results under different versions or settings should be subject to the final software output.
4. Do I need to back up before batch conversion?
It is recommended to keep the original MP4 videos. At the very least, do not delete the source files until you have confirmed all OGG files are generated and usable. Batch processing is highly efficient, but data security is equally important. Keeping source files and output files in separate locations is a safer practice.
5. Why check the quantity after processing?
When converting a large number of files, checking the count is one of the quickest acceptance methods. If there are 9 videos in the task list, there should be a corresponding number of OGG files in the output directory. Once the counts match, checking the extensions and filenames can help quickly determine if the task is complete.
Summary: Unified Format Conversion Makes Video Asset Management More Efficient
Uniformly converting a large number of MP4 videos to OGG format is a typical batch office processing task. Using HeSoft Doc Batch Tool , you can complete the entire workflow from function selection, file import, record checking, save location setting, to starting the process through a visual interface, without needing to repeat operations for each individual video.
If you have accumulated a batch of video files on your computer that need audio extraction or unified conversion to OGG, it is suggested to first organize the source files into a fixed folder, then open the software, go to "Video Tools," select "Video to OGG," add files in batch, and process them step by step. Through this method, you can reduce repetitive labor, improve the efficiency of file conversion and data archiving, making large-scale video format conversion more controllable and time-saving.