When there are a large number of MP4 videos on a computer that need to be extracted as OGG audio, opening a conversion software one by one is not only time-consuming but also prone to missing files. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to use the video tools in office software to add multiple video files to the task list at once and uniformly convert them to OGG format. The article combines before-and-after processing effects and operation screenshots to explain applicable scenarios, file import, list verification, save location settings, and starting the process, helping users reduce repetitive operations and improve the efficiency of batch processing video and audio files.
In daily office work, content organization, preparation of teaching materials, and archival of assets, a common need arises: you may have many video files, such as MP4 videos, but only need the audio content from them, or you need to uniformly save the files in the OGG audio format for subsequent uploading, playback, archiving, or further editing. If you convert videos manually one by one, the operation is not only repetitive, but with a large number of files, problems like skipped, incorrect, or chaotic naming can easily occur.
This article introduces how to use the office software " HeSoft Doc Batch Tool " to batch convert many video files to the OGG audio format. This software is positioned as a batch file processing tool for office scenarios, with its key value lying in consolidating repetitive file operations into a single workflow, suitable for handling multiple types of file tasks such as videos, audio, documents, and images. The following, accompanied by screenshots, will explain the before-and-after effects, applicable scenarios, specific steps, and considerations.
Applicable Scenarios: When is batch conversion of video to OGG suitable?
The need for batch video to OGG conversion is not limited to a specific industry. As long as you have a batch of video files and ultimately need OGG format files, you can use this batch processing method.
Common scenarios include: First, extracting audio from training courses or meeting recordings for organizing into listening materials or meeting audio records; second, having a large number of MP4 files in a short video asset library that need to be uniformly generated as OGG audio for use by web pages, systems, or players; third, during enterprise data archiving, needing to save the audio version corresponding to video files to reduce future retrieval costs; fourth, content editors needing to batch-acquire video sound content for transcription, editing, or review; fifth, developers or testers needing to prepare a batch of OGG audio samples for software compatibility testing.
Compared to single file conversion, the advantage of batch conversion lies in a unified process: add multiple video files at once, centrally verify names, paths, and extensions, uniformly set the output location, and finally start processing all at once. This significantly reduces the time spent on repetitive clicking, file selection, and saving.
Effect Preview: Multiple video files before processing, uniformly become OGG after
From the pre-processing screenshot, it can be seen that the folder contains several video files named similarly to Video test 21.mp4, Video test 22.mp4, Video test 23.mp4, etc. These files are displayed in the system as video thumbnails or video icons with the .mp4 extension, indicating they are currently in video format.
After the batch conversion is complete, OGG files with the same names appear in the folder, for example, Video test 21.ogg, Video test 22.ogg, Video test 23.ogg, etc. This means the previously scattered multiple MP4 video files have been uniformly converted to the OGG format, with the main file names remaining consistent, only the extension changed to .ogg, allowing users to manage them in correspondence with the original videos.
This processing result is very suitable for batch archiving: users can quickly determine which video each OGG audio originates from based on the original file name, without needing manual renaming, which also reduces the probability of file mismatches.
Operation Steps: Using HeSoft Doc Batch Tool to Batch Convert to OGG
Step One: Enter the Video Tools and select "Convert Video to OGG"
After opening HeSoft Doc Batch Tool , you can see multiple office processing categories in the left function area, including File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, Video Tools, Audio Tools, etc. Since this task involves processing video files, you need to enter "Video Tools".
On the Video Tools page, the software displays multiple batch processing functions in card form, such as Convert Video to MP4, AVI, MKV, MOV, FLV, WMV, WebM, MPEG, 3GP, OGV, TS, MP3, AAC, OGG, OPUS, etc. As seen in the screenshot, the function to select is "18. Convert Video to OGG", described as "Batch convert video files to OGG format".
The purpose of this step is to determine the processing type. Only by first selecting "Convert Video to OGG" will the software's subsequent task list and processing flow revolve around OGG output. For the user, this step is equivalent to telling the software: next, uniformly convert the multiple video files to be added into the OGG format.
Step Two: Add the video files to be converted
After entering the "Convert Video to OGG" function, the current function name is displayed at the top of the page, with a "Return to Main Panel" button on the left and buttons like "Add File", "Import Files from Folder", "Clear", and "More" on the right. The middle of the page is the task list area, with a process prompt divided into three stages: Select records to process, Set save location, Start processing.
If the number of video files to convert is not large, you can click "Add File" to select multiple video files from the local machine and add them to the list. If the videos are all concentrated in one folder, you can use "Import Files from Folder", which is more suitable for bulk import of entire batches of material. In the screenshot, multiple MP4 files have been added to the task list, which shows information such as sequence number, name, path, extension, creation time, modification time, and actions.
The purpose of this step is to gather all videos to be processed into the same task list. After importing, it is recommended to first check if the number of files is complete, especially when there are many video files, to confirm whether the file names in the list cover all the material that needs to be converted.
Step Three: Verify the file list, filter, sort, or delete if necessary
In the task list, each row represents a video awaiting processing. In the screenshot, the extension column shows mp4, indicating that the currently added files are MP4 videos. There is a delete icon in the action column on the right, and there are "Filter" and "Sort" buttons at the top right of the page.
If files that do not need to be processed were imported, they can be removed via the delete action in the corresponding row. If the list is very long, filtering or sorting can also be used to assist in verification. It is important to note here that the article only describes features visible in the screenshots; the Filter and Sort buttons are for list organization and viewing, and specific filtering criteria should be based on the actual software interface.
The purpose of this step is to reduce incorrect input. The biggest fear in batch processing is accidentally mixing files that shouldn't be processed into the task, or missing files that should be. Spending a few dozen seconds checking the list before starting the conversion often saves more time than reworking after the conversion.
Step Four: Click "Next" to proceed to save location settings
After confirming the task list is correct, click the "Next" button at the bottom of the page. The screenshot shows the "Next" button centered at the bottom, with the process bar showing the next stage is "Set save location".
The purpose of this step is to move from "Select records to process" to the output settings stage. The save location is very important; it determines where the converted OGG files will be stored. In actual operation, it is recommended to choose a clear output folder, such as "OGG Audio Output", "Video-to-Audio Results", or a project-specific directory for easier retrieval later.
If the number of original video files is large, it is not recommended to casually save the output results to the desktop root directory, as they may mix with other files after the conversion is complete. A more secure approach is to create a results folder in advance and save all generated .ogg files centrally.
Step Five: Start processing and check the output results
After the save location is set, proceed to the "Start Processing" stage according to the software flow. Since the process bar in the screenshot already shows the third step as "Start Processing", it can be reasonably inferred that the tool will execute the batch conversion task in this final step. After processing is complete, go to the save directory to view the output results.
From the post-processing effect image, multiple files have been changed to the .ogg format, and the main file names maintain a correspondence with the original videos. For example, the original Video test 21.mp4 corresponds to Video test 21.ogg after conversion. This preserves identification clues while achieving format unification.
When checking, it is recommended to focus on three points: first, whether the number of files matches the number of videos in the task list; second, whether the extension is .ogg; third, whether the file names correspond to the original videos. If these are all correct, it indicates that the batch video to OGG conversion task is complete.
Common Questions and Considerations
1. Is OGG a video format or an audio format?
OGG is a common multimedia container format, and in office and material processing scenarios, it is often used as an audio file format. The scenario in this article involves converting video files to OGG files, with the focus on obtaining OGG audio results that can be used for playback, archiving, or subsequent processing.
2. Will batch conversion alter the original video files?
Looking at the before-and-after effects shown in the screenshots, the software generates result files with the .ogg extension. For safety reasons, it is recommended to keep the original video files before conversion and save the output files to a separate directory to avoid mixing them with the source files.
3. When there are many files, should I use "Add File" or "Import Files from Folder"?
If only converting a small number of videos, using "Add File" is more direct; if the videos are stored centrally in one folder, using "Import Files from Folder" is more suitable for batch import. Both buttons are clearly visible in the screenshot, and users can choose based on how their material is organized.
4. Why verify the extension before conversion?
The "Extension" column in the task list helps confirm whether the imported files are the target video files. For example, in this case, the extension is mp4. Verifying the extension before batch conversion can prevent irrelevant files from being mistakenly added to the task.
Summary: Reduce Repetitive Conversion Work with Batch Processing
Batch converting many video files to the OGG audio format is fundamentally a typical office file batch processing need. Using HeSoft Doc Batch Tool , you can string together "select function, import files, verify list, set save location, start processing" into a clear workflow, avoiding inefficient operations like opening videos one by one and exporting audio individually.
If you are organizing course videos, meeting recordings, short video assets, or test audio samples, you can follow the steps in this article: first enter the Video Tools and select "Convert Video to OGG", then batch add MP4 and other video files, confirm the list, proceed to the next step to set the save location, and finally start processing and check the .ogg output results. This allows you to complete large-scale file conversions more stably, letting the software handle the repetitive labor, and freeing up your time for tasks that truly require judgment and editing.