If a folder contains a large number of MP4 video materials, and subsequent systems, web pages, or projects only require OGG audio files, you can use batch processing software to complete the format conversion in one go. This article explains how to use the "Convert Video to OGG" feature in HeSoft Doc Batch Tool to import multiple video files into a task list, set a unified output location, and batch generate .ogg files. The tutorial also covers the effects before and after processing, import methods, list checks, and conversion notes, helping users reduce repetitive operations.
Many people encounter the same low-efficiency scenario when organizing materials: a batch of video files sits on their desktop or in a project folder with names like Video test 21.mp4, Video test 22.mp4, Video test 23.mp4, etc., but the actual deliverable doesn't require the video screen, only the conversion of these files into OGG audio files. If you use a regular media player or a single-file conversion tool, you often have to repeat the process of "opening a file, choosing a format, exporting, closing, and opening the next one." This is manageable with a few files, but once the number of files increases, it consumes a significant amount of time.
The goal of this tutorial is to help you use the batch processing capabilities of office software to convert multiple videos in a folder to OGG format in one go. This article uses " HeSoft Doc Batch Tool " shown in the screenshots for illustration. Its positioning is not a simple media player, but a batch document and file processing tool designed for office scenarios. Its core value lies in processing files in batches, reducing repetitive tasks, and improving efficiency. Through the "Video to OGG" function in the video tool, you can put multiple video records into the same task for unified processing.
Applicable Scenario: Many Videos in a Folder Need to be Output as .ogg
Batch video to OGG conversion is suitable for a variety of practical work scenarios. For example, an operations staff member might need to extract background music or voiceovers from short videos to use as audio resources for a webpage or campaign page; a teacher or trainer might need to organize recorded course videos into audio versions for students to listen to offline; a project team might need to uniformly archive the sound content from shooting footage to reduce the space occupied by video files; a developer might also need to organize audio resources into OGG format to match a specific system or page playback environment.
The common characteristics of these tasks are: a large number of source files, repetitive operations, and a uniform output format. Converting them one by one is not only inefficient but also prone to problems like some files not being converted, inconsistent output directories, and manual renaming errors. The advantage of using HeSoft Doc Batch Tool is that you can first collect all the files to be processed into a list and then execute the conversion uniformly. This aligns more closely with a batch-office mindset and is better suited for organizing team materials.
Result Preview: Batch Generate OGG Audio Files from MP4 Videos
Before processing, the folder displays multiple video files. As seen in the screenshot, these materials include horizontal videos, vertical videos, and thumbnails with different content, all with the .mp4 file extension, such as Video test 21.mp4, Video test 22.mp4, Video test 23.mp4, Video test 24.mp4, Video test 26.mp4, Video test 27.mp4, Video test 29.mp4, Video test 30.mp4, and Video test 33.mp4. At this point, they are still video files; if only the audio is needed later, the format must be converted.
After processing, the files in the output directory have been converted to OGG format. The screenshot shows that all file extensions are .ogg, for example, Video test 21.ogg, Video test 22.ogg, Video test 23.ogg, Video test 24.ogg, Video test 26.ogg, Video test 27.ogg, Video test 29.ogg, Video test 30.ogg, and Video test 33.ogg. It can be seen that the main part of the file name maintains a corresponding relationship with the original video; only the format has changed, which is very conducive to subsequent verification.
This processing result is particularly helpful for batch archiving. You do not need to rename each audio file after conversion or compare them against the source files one by one. By simply sorting by file name, you can quickly find the OGG audio version corresponding to each video.
Operation Steps: Follow the Wizard to Complete Batch Video to OGG
Below, following the software interface screenshots, the complete process from selecting the function to importing files is explained. Since batch processing affects multiple records simultaneously, it is recommended to confirm that the source videos are backed up or centrally saved and to designate a specific output directory before proceeding.
Step 1: Select the "Video Tools" Category on the Left
After opening HeSoft Doc Batch Tool , you can see clear functional categories on the left side of the software, including Home, Task Flow, All Tools, File Name, Folder Name, File Organizing, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, Video Tools, Audio Tools, More Tools, etc. To convert video formats, you need to enter "Video Tools".
On the Video Tools page, the main area displays different batch video processing functions in card format. The screenshot shows that the current page lists various format conversion options, such as "Video to MP4", "Video to AVI", "Video to MKV", "Video to MOV", "Video to FLV", "Video to WMV", "Video to WebM", "Video to MPEG", "Video to 3GP", "Video to OGV", "Video to TS", "Video to MP3", "Video to AAC", and "Video to OPUS", among others.
The current goal is OGG, so you need to select "18. Video to OGG". In the screenshot, this card is highlighted and marked with an arrow, with the description below reading "Batch convert video files to OGG format". This step is very critical because different cards correspond to different output formats. Selecting the wrong one might yield MP3, AAC, or other video formats, instead of the required OGG for this article.
Step 2: Enter the "Video to OGG" Page
After clicking "Video to OGG", the software enters the specific task page. The top left side of the page shows "Return to Main Panel" and the current function name "Video to OGG", indicating that you have entered the correct conversion function. The top right area provides several operation buttons, including "Add Files", "Import Files from Folder", "Clear", and "More". The middle of the page displays a list of files to be processed, and there is a "Next Step" button at the bottom.
From the page flow bar, you can see that the entire task is divided into three stages: 1 Select the records to process, 2 Set the save location, 3 Start processing. Currently, you are at stage 1, which involves first adding the videos to be converted into the task list. This wizard-style workflow is suitable for batch office work, as users can check the files first before formally processing them, then decide on the save location, and finally execute uniformly.
Step 3: Choose an Adding Method Based on File Source
If your videos are scattered across different directories, you can click "Add Files" to manually select individual or multiple files for conversion. This is suitable for temporarily picking a few videos. If all videos are in the same folder, it is recommended to click "Import Files from Folder" to add all relevant videos from that directory to the list at once. For tasks like the one described in this article, "converting many video files to OGG", folder import is usually more time-saving and less prone to omission.
After importing, the list will display the file's sequence number, name, path, extension, creation time, modification time, and an operation column. In the screenshot, several mp4 records have been added, with the path showing a local directory on the C drive user's desktop called "Test folder 1", and the extension column showing mp4. This information can help you confirm that the software has read the correct video files to be converted.
Step 4: Use the List Information for Pre-Conversion Verification
Verification before batch conversion is very important. Focus on checking three types of information: first, the name, to confirm these are the materials to be processed this time; second, the path, to confirm the source directory is correct; third, the extension, to confirm they are video files and not other mistakenly selected materials. The file names in the screenshot are arranged by the Video test numbering, making it easy to quickly check if any number is missing.
If you find a row that does not need processing, you can remove that record through the delete icon in the operation column. If you find the imported files are overall incorrect, you can use the "Clear" button to clear the list and then re-add. The right side of the list also has "Filter" and "Sort" buttons, which are useful for assisting searches when there are many records. After completing the check, click "Next Step" at the bottom to enter the save location setup.
Step 5: Set the Save Location for the OGG Output Files
After clicking "Next Step", the process enters Stage 2, "Set Save Location". Although the screenshot does not expand the details of the save location page, it can be reasonably inferred from the interface flow that the software will ask the user to specify a saving directory for the converted files. It is recommended not to carelessly save to a temporary directory, but to create a clear output folder, such as "OGG Audio Output" or "Video to OGG Results".
Setting a separate output directory has two advantages. First, the original videos and converted audio will not be mixed together, facilitating comparison and backup; second, if you later need to upload the OGG files to a system, copy them to colleagues, or package them for delivery, you can directly operate on the entire output directory without having to filter out the .ogg files from the original folder.
Step 6: Start Batch Processing and View the Results
After confirming the save location, continue to Stage 3, "Start Processing". At this point, the software will execute the batch conversion for all videos in the task list, outputting files in OGG format. During the processing, it is recommended to keep the source files' location unchanged, not to delete or move the videos being converted, and not to close the software prematurely. The more files there are and the longer the videos, the longer the processing time may take; just wait patiently.
Once the conversion is complete, open the save directory to check the results. Under normal circumstances, you will see a set of files with the .ogg extension, where the main part of the file name corresponds to the original video. The screenshot after processing already illustrates this result: the original Video test 21.mp4 was converted to Video test 21.ogg, Video test 22.mp4 to Video test 22.ogg, and other files were output in the same manner. This indicates the batch conversion task is finished.
Common Issues and Notes
1. Is it supported to convert only some videos?
Yes. After importing files, each record in the list can be checked individually. If some files do not need to be converted, they can be removed from the list before starting processing. Batch processing does not mean you must process all files in the folder; the key is to rely on the task list.
2. Why should I check the extension after importing from a folder?
Because different materials might be mixed in the same folder. Checking the extension can confirm that the imported files are video files, such as mp4. If there are also formats like mov or avi later, you should also confirm in the list if they are the files to be converted this time. This reduces the chance of mishandling.
3. How do the converted file names correspond to the original files?
Looking at the result preview, the output retains the main part of the original file name, only changing the extension to .ogg. This method is very suitable for batch management. Users can sort by file name, comparing the original videos with the new audio, to quickly confirm which files have been converted.
4. Why not manually change .mp4 to .ogg?
Directly modifying the extension does not equate to completing a format conversion. The file's encoding and encapsulation content will not automatically change to OGG just because of a rename. You should use the software's "Video to OGG" function for processing to ensure the output file is truly in OGG format.
5. How to reduce the risk of errors during batch conversion?
It is recommended to follow four points: first, centrally organize the source videos; second, verify the list after importing; third, output to a separate folder; fourth, after completion, spot-check several OGG files to see if they can play normally. For important projects, you can also keep a backup of the original videos and confirm the conversion results are correct before subsequent cleanup.
Summary: Turning Multiple Video to OGG Conversion into a Standardized Office Workflow
When you need to convert a large number of MP4 videos or other video materials into OGG audio, the least recommended approach is to manually process them one by one. The more files there are, the more obvious the repetitive labor, and the higher the probability of errors. Using HeSoft Doc Batch Tool , you can use the "Video to OGG" function within "Video Tools" to uniformly add multiple video records to the task list, then follow the wizard to set the save location and start processing.
The before-and-after processing results shown in this article demonstrate that multiple video files can be batch-generated into corresponding .ogg files, with clear file names and centralized results, facilitating subsequent publishing, archiving, or delivery. Next time you encounter a folder piled with a large amount of video material, and you only need OGG audio, you can directly follow the steps in this article, replace repetitive clicks with batch processing, and leave more time for the more valuable work of content organization and review.