When a large number of HTML and MHTML webpage files are saved on a computer and need to be uniformly organized into plain text TXT files, opening and copying them one by one is very inefficient. This article uses HeSoft Doc Batch Tool as an example to explain how to batch import webpage files, verify the pending list, set the save location, and start conversion through the "HTML to TXT" feature. The article includes before-and-after effect descriptions, detailed operation steps, and precautions, suitable for office archiving, content extraction, and text cleaning scenarios.
Many people encounter a similar situation when organizing materials: project folders contain a large number of web files, some in .html and some in .mhtml. When double-clicked, these typically open in a browser. While web format is suitable for browsing, it is not necessarily ideal for subsequent office processing. If you only want to retain the text content for searching, archiving, editing, statistics, or importing into other systems, converting these web files to plain TXT text is more convenient than keeping them in HTML format.
The problem is, when the number of web files grows, manual conversion becomes extremely tedious. You need to open a file, select content, copy, paste into notepad, save as txt, and also pay attention to the file name and save location; with dozens or even hundreds of web files, this task consumes a significant amount of time. This article introduces a more office-suitable approach: using the "HTML to TXT" function in HeSoft Doc Batch Tool to batch convert multiple HTML and MHTML web files into TXT text at once.
HeSoft Doc Batch Tool is an office software designed for document and file batch processing, featuring categories like Text Tools, Word Tools, Excel Tools, and PDF Tools in its interface. Its value lies not in complex editing of single files, but in centralizing repetitive, large-volume file processing tasks. For the requirement of "batch converting web files to TXT," using a batch processing tool can significantly reduce mechanical operations.
Applicable Scenarios: Which Office Tasks is Web to TXT Suitable For?
HTML is a web file format commonly used to save web page structure and content; MHTML is often seen in complete web page saving scenarios, potentially encapsulating page-related resources into a single file. They are suitable for viewing in a browser, but when users only need the main text, the web format becomes redundant. TXT is a plain text format, containing no complex layout, offering strong compatibility, fast opening speed, and suitability for further processing.
If you are handling the following tasks, batch HTML-to-TXT conversion is very suitable: First, organizing web materials. For instance, converting saved policy pages, tutorial pages, or product introduction pages into text for unified archiving. Second, extracting web page body text. For tasks like content operations, knowledge management, or customer service material compilation, TXT format is easier to copy, compare, and search. Third, processing web files exported from systems. Some legacy or business systems export HTML reports or MHTML pages, and batch conversion is possible when pure text content is subsequently needed. Fourth, performing text cleaning and analysis. After converting HTML to TXT, you can then conduct keyword statistics, text deduplication, content classification, and other processing.
It's important to note that TXT emphasizes "text content," not web page visual effects. If your goal is to preserve page layout, image positioning, or print styles, other formats may be needed; but if your goal is to reduce format interference and obtain editable and searchable text, TXT is a more direct choice.
Result Preview: From Web Page Icons to TXT Text Files
Before processing, the folder contained multiple HTML web files. Screenshots show files like 1.html, 2.mhtml, 3.html, 4.html, whose icons are displayed in browser-related styles, indicating these files primarily open as web pages. For batch organization, handling such files individually would involve many repetitive operations.
After processing, the files have been converted into corresponding TXT text format. Screenshots show 1.txt, 2.txt, 3.txt, 4.txt, with icons changed to text editor-related styles. Users can directly open these files with a text editing tool for viewing, searching, copying, merging, or subsequent processing. Standardizing the file extensions makes material management clearer.
This processing result is ideal for the "batch web page to plain text" requirement: the original web files can still be retained, while the conversion results are output as txt. Users can keep the source files as backups and use the TXT files for subsequent office work.
Operation Steps: Batch Converting HTML Web Files to TXT
The complete workflow is explained below, following the software interface screenshots. To ensure accurate conversion results, it is recommended to place all the required html and mhtml files into the same folder before the official operation and confirm that the file names are identifiable. This makes importing and checking more efficient.
Step 1: Find "HTML to TXT" in Text Tools
After launching HeSoft Doc Batch Tool , the left navigation bar offers multiple tool categories. This requirement involves conversion between web files and a text format, so you should enter "Text Tools." In the text tool list, you'll see several function cards, including "HTML to TXT." The description below this function card reads "Batch Convert HTML Files to TXT Plain Text Format," matching the requirement for batch web-to-text conversion.
The key here is not to select the wrong output format. The interface also includes functions like "HTML to Word," "HTML to PDF," and "HTML to Markdown," which serve different purposes. If your ultimate goal is a .txt file, you should select "HTML to TXT." Once selected, the software will enter the dedicated processing page for this function.
The expected outcome of this step is entering the "HTML to TXT" task interface, preparing for adding files later. The function name confirms that the current processing direction is from HTML web files to TXT plain text, not to Word, PDF, or other formats.
Step 2: Use "Add File" or "Import Files from Folder" to Add Web Files
After entering the function page, the top displays "HTML to TXT." The upper-right area of the page has buttons like "Add File," "Import Files from Folder," "Clear," "More," etc. For different file organization methods, you can choose different import methods: if you only need to select a few specific files, click "Add File"; if numerous web files are already centrally stored in a directory, selecting "Import Files from Folder" is more aligned with batch processing habits.
The screenshot shows 4 records have been imported: 1.html, 2.mhtml, 3.html, 4.html. The table lists Sequence Number, Name, Path, Extension, Creation Time, Modification Time, and Operations. Users can confirm via this information whether each file indeed belongs to this task before conversion. For example, the Path column shows files are in the D drive test directory, and the Extension column shows html or mhtml—important bases for confirming correct file import.
After importing, the bottom of the page shows "Record Count: 4," indicating there are 4 files to process. This is crucial for batch conversion, as the record count helps users quickly check if any files are missing or extra. If a folder should contain 30 web files but only 20 records appear after import, you need to return to the folder to check for inconsistent file extensions, incorrect file locations, or files not selected.
Step 3: Check the Task List, Delete or Clear if Necessary
The most easily overlooked step in batch processing is the pre-conversion check. In the screenshot, the Operations column to the right of the list shows a red delete icon; there is also a "Clear" button at the top. This means that if a certain file doesn't need conversion, it can be removed from the list; if the imported files are entirely incorrect, they can be cleared and re-added.
When checking the task list, it's recommended to focus on four types of information. First, check the Name to confirm if the file belongs to this batch processing task. Second, check the Path to confirm the file comes from the correct directory, avoiding mixing web files from other projects. Third, check the Extension to confirm they are web files like html, mhtml. Fourth, check the Record Count to confirm it matches expectations. After completing the check, click the "Next" button at the bottom of the page.
The purpose of this step is to reduce the probability of errors before batch conversion begins. The expected outcome is that the pending records are accurate and error-free; each file in the list is meant to be converted to TXT. The more files there are, the more critical this step becomes, as the batch tool processes uniformly based on the list, and upfront checking can prevent later rework.
Step 4: Click "Next" to Enter Save Location Settings
After confirming everything is correct in the "Select records to process" phase, click "Next" at the bottom. The process prompt in the interface shows subsequent steps include "Set Save Location" and "Start Processing." This indicates the software uses a step-by-step operation: first determine the processing objects, then the output location, and finally execute the conversion.
When setting the save location, it is recommended not to mix the results directly with the source files, especially with a large number of files. You can create a dedicated output folder, for example, "TXT Conversion Results" or "Web to Text Output." This way, after conversion, users can quickly find the result files and avoid accidental deletion or overwriting of source files.
The expected outcome of this step is completing the output directory setup, preparing for generating the txt files. Although saving habits differ among users, from a file management perspective, keeping source files and result files separate is a more prudent practice.
Step 5: Start Processing, Batch Generate TXT Text
After the save location is set, proceed to the "Start Processing" phase. Once started, the software will batch convert multiple HTML or MHTML web files to TXT plain text based on the previously imported list. For the user, this step eliminates the need to open files one by one, and there's no manual copy-pasting required. The software performs batch processing according to the task list, saving significant repetitive labor.
After processing, check the results in the output folder. According to the post-processing screenshot, you can see the converted files end with .txt, such as 1.txt, 2.txt, 3.txt, 4.txt. Usually, output file names correspond to the original file names, making it easy for users to find conversion results based on source files. It is recommended to test the effect with a small number of files the first time, then process a larger batch of web files after confirming the results meet expectations.
Common Questions and Notes
1. Can MHTML files also participate in Web to TXT conversion? The pending list in the screenshot includes 2.mhtml, indicating that mhtml files can be added to the same batch processing list in this task interface. In actual office scenarios, if saved web content includes mhtml format, it can be imported and converted together with html files. It is still advisable to check the extension and file path before processing.
2. Will the TXT file preserve images and layout from the web page? TXT is a plain text format, focusing on text content, and is not suitable for retaining images, web styles, or complex layouts. If you need the web page's appearance, choose other output formats; if you need editable and searchable text, TXT is more suitable.
3. Should I back up source files before batch conversion? It is recommended to keep the source HTML files and save the output TXT to a separate directory. This way, even if some content needs reprocessing after conversion, you can return to the original web file and convert again. Good folder management reduces the risk of operational errors.
4. Why check the record count after importing? The efficiency of batch processing comes from "processing multiple files at once," but it also means that if the import list contains errors, the errors will be batch-executed. The record count is important information for quickly determining if the import is complete. The screenshot shows a record count of 4, consistent with the 4 files in the list, which is a normal verification result.
5. Do special characters in file names affect management? The software screenshots show simple numeric file names. In practice, it's recommended to use clear, standardized file names, avoiding overly long names or hard-to-recognize special symbols. Standardized naming helps quickly match source files with TXT results after conversion.
6. How many files is Batch HTML to TXT suitable for processing? The advantage of a batch processing tool is reducing repetitive operations. Whether it's a few files or more web files, you can follow the same workflow of importing, checking, setting save location, and processing. The more files there are, the more obvious the time saved by batch conversion.
Summary: The Key to Organizing Web Materials into TXT is Batch Processing and Standardization
Converting numerous HTML web files to TXT text format might seem like a simple format conversion, but it actually solves a problem of repetitive labor in the office. Manual methods are suitable for occasionally processing a single file, but when faced with batches of html and mhtml web files, efficiency is low, steps are many, and errors are likely. Using the "HTML to TXT" function of HeSoft Doc Batch Tool , you can string file import, list verification, save location setting, and process initiation into a clear workflow.
For users who need web material archiving, content extraction, text cleaning, or batch file organization, this method is better suited for long-term use. It is suggested that you first organize the source folder, then add tasks via "Add File" or "Import Files from Folder," carefully verify the record count and extensions, and finally output uniformly to TXT. This ensures more organized conversion results and significantly reduces the time cost of repetitive copy-pasting, making file processing work more efficient and controllable.