This article explains how to use HeSoft Doc Batch Tool to batch-convert a large number of HTML webpage files into TXT plain text format. It is suitable for scenarios such as web archiving, data organization, content extraction, and document cleaning. The article combines before-and-after processing results and the software interface to describe the complete workflow, from selecting the "HTML to TXT" function, importing html or mhtml files, to setting the save location and starting the process, helping users reduce repetitive operations and improve file conversion efficiency.
In daily office work, document archiving, web content organization, or data cleaning processes, many users encounter a very specific problem: they have a batch of HTML web files, perhaps web pages saved from a browser or HTML/mhtml files exported by a system, and now need to convert them uniformly into TXT plain text format for easier subsequent searching, editing, system import, or text analysis. If there are only one or two files, manually opening the web page, copying the content, and pasting it into a notepad to save might be manageable; but with dozens or hundreds of HTML files, this repetitive operation is not only time-consuming but also prone to missed conversions, naming errors, or saving to the wrong location.
This article addresses the problem of "batch converting many HTML web files into txt text format." By using the "HTML to TXT" feature in the office software " HeSoft Doc Batch Tool ", you can import multiple html and mhtml web files at once and complete the batch conversion in a process. Its core value lies in processing files in batches, reducing repetitive labor, turning tasks that originally required opening and saving each file individually into an automated workflow of one-time import and unified processing.
Applicable Scenarios: When Batch HTML to TXT Conversion is Needed
HTML files are essentially web page format files that may contain web structures, tags, styles, image references, and text content. TXT, on the other hand, is a lighter plain text format, easier to read in Notepad, editors, search tools, or other systems. Converting HTML to TXT is typically done to extract readable text from web pages, removing complex web formatting to make the content easier to organize and process further.
Common scenarios include: First, archiving web documents. For example, batch converting browser-saved web pages, product description pages, announcement pages, or knowledge base pages into txt makes subsequent text-based retrieval more convenient. Second, content cleaning. Much of what is collected, exported, or historically backed up is in html or mhtml format. If only the body text is needed later, it can first be converted to TXT. Third, batch document organization. Enterprises may have a large number of web-formatted instruction documents, log pages, or report pages that need to be uniformly converted into a more universal text file format. Fourth, pre-processing for text analysis. For operations like keyword statistics, content comparison, or text import, TXT is often more suitable than HTML.
For these scenarios, the key is not "if it can be converted," but "if it can be converted in batches, stably, and with fewer errors." As office software, HeSoft Doc Batch Tool is specifically designed for such repetitive file processing tasks. Users do not need to copy web content one by one; instead, they complete the entire task by batch importing files, setting the output location, and starting the process.
Result Preview: HTML Web Files Before Processing, TXT Text Files After
From the pre-processing view, it can be seen that there are multiple web files in the folder, such as 1.html, 2.mhtml, 3.html, 4.html, etc. These files still maintain the web file format, and their icons are displayed as browser-related file icons. For users who need to uniformly view plain text content, processing these web files directly is not convenient.
After batch conversion, the original web files are converted into corresponding TXT text files, such as 1.txt, 2.txt, 3.txt, 4.txt. The file extensions are uniformly changed to txt, and they can subsequently be opened with Notepad, Notepad++, or other text editing tools, making them more suitable for full-text search, content archiving, and text import.
From the comparison before and after conversion, it is visually clear that the goal of this workflow is not to edit web page styles, nor to save web pages as PDF or Word, but to batch convert web files like html and mhtml into TXT plain text format. For office scenarios that only require text content, this conversion method is more lightweight and more convenient for subsequent batch management.
Operating Steps: Using HeSoft Doc Batch Tool to Batch Convert HTML to TXT
Following the order of operations in the screenshots, here is how to complete batch HTML to TXT conversion in HeSoft Doc Batch Tool . The entire process can be understood in three steps: select the function, import files, set the save location, and start processing. The software interface also presents it as a process, making it easy for users to confirm which step they are at.
Step 1: Enter Text Tools and Select the "HTML to TXT" Function
After opening HeSoft Doc Batch Tool , you can see several tool categories on the left, such as Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, etc. Since the processing target is HTML web files and the target format is TXT plain text, you need to enter the "Text Tools" category.
In the Text Tools page, you can see various batch processing functions related to text and web formats, such as Text to Word, Text to PDF, Text to HTML Webpage, HTML to Word, HTML to PDF, HTML to Markdown, etc. The function to use this time is "HTML to TXT", with the description text showing "Batch convert HTML files to TXT plain text format." This perfectly matches the requirement addressed in this article.
The purpose of this step is to clearly select the correct conversion entry. Because the same type of file may have multiple output formats, such as HTML to Word, HTML to PDF, or HTML to Markdown, if the user needs txt plain text, they should select "HTML to TXT". After selecting the correct function, entering the subsequent pages allows processing in batches according to the TXT output logic.
Step 2: Add the HTML or MHTML Web Files to be Converted
After entering the "HTML to TXT" function page, the current function name is displayed at the top, and the file list to be processed is in the middle. On the upper right, you can see buttons like "Add Files," "Import files from folder," "Clear," "More," etc. For a small number of scattered files, "Add Files" can be used; if the files are all placed in the same folder, using "Import files from folder" is more suitable for batch processing.
In the screenshot, 4 files to be processed have been imported, and the list displays information such as sequence number, name, path, extension, creation time, modification time, and operations. The file names include 1.html, 2.mhtml, 3.html, 4.html, with the path showing in a test directory on the D drive, and the extension column also shows html and mhtml respectively. This indicates that the function page can centrally list the web files to be processed, allowing users to verify if the files are correct before starting the conversion.
The purpose of this step is to add the HTML web files to be converted to the task list. The expected result is: all files to be converted appear in the list, and the record count is consistent with the actual number of files to be processed. The screenshot below shows "Record count: 4," indicating that 4 files have been added. If a file that does not need processing was imported, it can be deleted via the operation column on the right side of the list; to reselect, you can also use "Clear" and then import again.
Step 3: Confirm the Records to Process and Click "Next"
After the files are added, it is not advisable to skip verification immediately. The advantage of batch processing is handling many files at once, but if the wrong files are selected initially, it will also result in a batch of incorrect outcomes. Therefore, before clicking Next, you should focus on checking three points: whether the file count is correct, whether the file extensions are html, mhtml, etc., and whether the file paths are from the expected folder.
At the bottom of the current page, you can see the "Next" button. After confirming the file list is correct, click "Next" to enter the second step in the process, "Set save location." The process bar in the screenshot also indicates the current process structure: the first step is "Select records to process", the second is "Set save location", and the third is "Start processing". This shows that the software adopts a wizard-style process, allowing users to complete the conversion task in sequence.
The purpose of this step is to proceed from the file selection stage to the output setting stage. The expected result is that the software enters the save location setting page, and the user can continue to specify where the converted txt files should be saved. Although the screenshot does not show specific options for the save location page, based on the process text on the interface, it is reasonable to infer that the next step requires setting the save location for the batch conversion results.
Step 4: Set the TXT File Save Location
After entering the "Set save location" stage, you need to choose an output directory according to actual office habits. It is recommended to save the converted TXT files to a separate folder, such as "HTML to TXT Results" or "Webpage Plain Text Output," to avoid mixing them with the original html and mhtml files. Doing so has two benefits: first, it facilitates checking the conversion results; second, it keeps the original files, preventing the loss of source files if re-processing is needed later.
When setting the save location, it is recommended to pay attention to file management rules. If there are many original files, it is best to plan the directory structure in advance, such as categorizing them by project, date, source website, or document type. After the batch conversion is complete, the number of TXT files may be consistent with the number of source files, and a clear output directory can reduce search costs.
The purpose of this step is to tell the software where to save the converted txt files. The expected result is that the save path is set, allowing the software to enter the final "Start processing" stage. For batch file tasks, the output location is very important because it directly determines where the user will view the results after the conversion is complete.
Step 5: Start Processing and View the Converted TXT Files
Once the save location setting is complete, you can enter the "Start processing" stage. After starting the process, the software will batch convert the HTML files to TXT plain text files according to the task list. The user does not need to open web pages one by one, nor copy and paste content page by page; just wait for the batch processing to finish.
After the process is complete, open the set output directory to see the corresponding txt files. Combined with the effect preview images, the original 1.html, 2.mhtml, 3.html, 4.html will yield corresponding 1.txt, 2.txt, 3.txt, 4.txt. In this way, the web file content is converted into a text format that is easier to edit and search.
It is recommended to perform spot checks on the conversion results. Especially when processing a large number of web files, you can randomly open a few txt files to check if they were generated successfully, if the content meets expectations, and if the file names are easy to identify. If some web files themselves have empty content, encoding anomalies, or special structures, which might affect the final text content, you can go back to the source files to check if the web pages are normal.
Common Questions and Considerations
1. Can html and mhtml files be placed in the same batch task? From the task list in the screenshot, it can be seen that the files to be processed include both html and mhtml, and they all appear in the "HTML to TXT" page. During actual processing, the same batch of web files can be added to the list for unified conversion. It is recommended to check the extensions before conversion to ensure that all added files are web files that need conversion.
2. Will batch HTML to TXT conversion alter the original HTML files? Based on this type of batch conversion process, the software converts HTML files to new TXT files and requires a save location to be set. It is always recommended to save the results to a separate directory. This not only facilitates viewing the results but also preserves the original html and mhtml files for subsequent re-conversion or verification.
3. Why convert to TXT instead of Word or PDF? If your goal is typesetting, printing, or reading, Word and PDF might be more suitable; but if the goal is text extraction, full-text search, content cleaning, system import, or text analysis, TXT is more lightweight. This article focuses on "converting HTML web files to TXT plain text," suitable for office processing scenarios centered around text content.
4. How to reduce errors when handling many files? It is recommended to first gather the HTML files needing conversion into one folder, then use "Import files from folder." After importing, check the record count, names, paths, and extensions, and only click "Next" after confirming they are correct. Checking before batch processing can effectively reduce erroneous processing.
5. Will the converted text format retain the web page style? TXT is a plain text format and is generally not used to preserve web styles, image layouts, or complex structures. The focus of converting HTML to TXT is to obtain the text content, not to preserve the web page's appearance. If you need to retain the layout, you should consider other functions like HTML to Word or HTML to PDF; if you only need the text, TXT is more direct.
Summary: Replace Repetitive Copy-Pasting with Batch Processing
Batch converting HTML web files to TXT text format is essentially a typical office efficiency issue. The manual method requires continuously opening web pages, copying content, creating txt files, and saving with names—the more files, the higher the time consumption and error probability. Using the "HTML to TXT" feature of HeSoft Doc Batch Tool allows this type of repetitive labor to be concentrated into one workflow: select the function, import html or mhtml files, set the save location, and start processing.
For users needing to organize web materials, extract web text, archive historical pages, or perform text analysis, this batch conversion method is more stable and aligns better with an office software's purpose of improving efficiency. It is recommended that you organize the source folder before processing, carefully check the task list during conversion, and spot-check the TXT results afterward. This way, while ensuring accuracy, you can significantly reduce repetitive operations and invest more time into work that truly requires judgment and analysis.