Batch classification of a large number of files by the first two letters, numbers, or characters of the file name

Sorting files by the first two characters of their names can make file management much more efficient. It's like giving files a quick label that both machines and people can recognize at a glance. When you have a large number of files, no matter how complex the rest of the filename is, you can quickly locate the file you need based on just the first two characters. The system also processes them faster and avoids errors caused by long filenames. Here we explain how to categorize files into corresponding folders using the two leftmost digits, letters, or characters of the filename. This method supports Word, Excel, PDF, JPG, and many other file formats.

1. Use Cases

When managing hundreds of files daily, they often get mixed up, making it hard to find the file you need. By using the first two characters of the filename to define the file type, you can batch classify files based on the first two digits, letters, or characters from the leftmost side of the filename, avoiding manual searching.

2. Preview

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3. Steps

Open【 HeSoft Doc Batch Tool 】and select【File Organization】-【Classify Files by Filename】.

【Add Files】Add multiple files that need to be classified and organized based on the first two characters of their filenames.

【Import Files from Folder】Import a folder containing a large number of files that need to be classified and organized based on the first two characters of their filenames.

You can view the imported files below.

【Classification Method】Click to classify by the first few characters.

【Count】Enter 2, or adjust according to your needs.

After processing is complete, click the path next to the save location to view the classified files.