In the management and distribution of Word documents, when we encounter documents that need to be prevented from being changed or tampered with, we can set them in batch to a mode that can only be viewed and modified. Doc, Docx format documents are usually used to write all kinds of articles and reports, but in general can be changed at will, so it is not conducive to the protection of our official documents, very lack of security. We can set it to read-only mode so that Word documents can only be read and commented, without allowing any editing operations, which can play an important role in specific scenarios.
This article introduces a quick and batch method to prohibit modification of Word documents and change them to view only, so as to help us effectively complete the security protection of documents and reduce the time for manual operation. Let's try it with me!
Doc, Docx and other formats are set to only view unmodifiable effect previews
before treatment:
after treatment:
Batch Word document becomes uneditable operation steps
1. Open 【 HeSoft Doc Batch Tool ], select [Word Add Password Protection] in [Word Tools]].
2. Select a method in [Add File] or [Import File from Folder] in the tool to add the Word document that needs to be changed to prohibited modification, or drag the file directly below to add it, and click Next again.
3. Enter the setting option interface, open the [Restrict Editing Password] button, select [Read-only] for the restriction editing type, and then add a password below to remove the mode that cannot be modified. If no password is required, leave it blank and no input is required. Then click Next again, and finally click Browse to determine where to save the new file.
4. After the processing is completed, click the red path behind the save location to open the successfully set Word document.
Word document can not be modified and any changes to the difference between
can not be modified features and uses
Word documents that cannot be modified are protected by opening the function of restricting editing or password protection to ensure that the contents of the document are not changed at will. Such documents are usually frequently used in processing contracts, agreements or policy documents. Word documents that cannot be modified can effectively protect the integrity of the content and reduce the risk of accidental deletion or malicious modification.
In addition, this kind of document can also enhance the credibility of the information, so that the receiving person can safely browse and use the document content.
Arbitrary modification of flexibility and risk
free to modify the Word document can provide very strong flexibility, browsing personnel can adjust and update the content at any time, in team collaboration, writing drafts and other scenarios, can allow multiple people to supplement and optimize the document.
However, there are also risks in the case of convenience. When many people deal with documents together, they will accidentally delete or cover important contents. In addition, unprotected documents are very easy to be tampered with maliciously, which will affect the accuracy of document contents.
Scene differences
in some company contracts, supporting materials or important reports and other documents to be used for official release, it is most appropriate to set them as unmodifiable. However, it is most convenient to modify documents in internal collaboration or in the creative process.
The difference between the two methods lies in the controllability of the document content: the document that cannot be modified is mainly aimed at protecting the content and enhancing the security of the document; the document that can be modified at will is mainly based on flexibility and emphasizes efficiency and portability.