In daily office, we often need to affix electronic seals to the last page of multiple PDF documents. Whether it is contract filing, report approval or data retention, manual processing one by one is not only inefficient, but also prone to omissions or errors. This article will share three practical methods, whether it is daily life or office scenes can be used to help greatly improve work efficiency.
Why do you want to batch multiple PDF last page are stamped?
1. Filing of employee data: When new employees enter the company, the administrative department needs to affix the company's official seal to multiple PDF documents such as "Entry Instructions", "Employee Handbook" and "Confidentiality Agreement" for each employee. Batch stamping can avoid repeated operations of opening documents and locating pages one by one. It is especially suitable for large-scale school recruitment and batch entry scenarios, saving several hours of workload.
2. Filing of expense reimbursement forms: The enterprise will generate a large number of employee reimbursement forms (such as travel expenses and office expenses) every month. The PDF version of reimbursement forms need to be stamped with the "Financial Review Passed" seal and filed. It is unrealistic to cover one by one. The monthly reimbursement data can be sorted out quickly in batches, which is also more in line with the financial file management standards and is convenient for follow-up audit traceability.
3. Company customer contract filing: In many companies, the purchasing and sales departments will sign batch contracts with their partners. At this time, they need to affix their official seals and file them. At the same time, they will stamp the last page of each contract to clarify the effective node of the contract so as to facilitate the tracking of subsequent contracts by the legal department.
The PDF of the last page batch added on the watermark effect preview
before treatment:
after treatment:
method one: use HeSoft Doc Batch Tool Give multiple PDF stamps
recommended Index:★★★★★
Advantages:
1. Batch processing: supports batch import of folders, with a single processing limit of up to thousands of files.
2. Local security: all processing is completed locally on your computer, and the data does not need to be uploaded to any network server.
3. Minimalist operation: The whole process only takes a few steps: select a folder, set options and save location, and click Start. The interface design is intuitive, without any technical terms or complicated settings.
Disadvantages:
【 HeSoft Doc Batch Tool ] requires software download to use.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PDF Tool]-find [PDF Add Stamp] and click.
2. Import the file to be processed into the interface, you can select [Add File] or [Import File from Folder], or you can select multiple PDF documents with one key and drag them directly into the processing box, and click [Next] after importing.
3. Enter the setting options interface and click the button that only processes some pages. Because this is to add a stamp to the last page of the pdf document, enter -1 in the page range to indicate the last page. You can also select the specified page and click Help to view the rule content. In addition, the stamp type is selected as normal. Click the Select File button to add the stamp picture file to be stamped. The position below can be selected to affix the stamp, and the effect can be adjusted to the angle, transparency and size of the stamp, which can be customized according to their own needs.
4. After confirming that there is no problem, start processing, and wait for the prompt of [Processing Completed] to appear on the interface, then you can go to the path you saved to view the PDF files that have been sealed in batches.
Method 2: Use the online tool PDFgea
recommended Index:★★★☆ ☆
advantages: no need to install software, cross-device use, simple operation, suitable for temporary emergency or a small amount of file processing; most of the basic functions are free to meet daily office needs.
Disadvantages: The free version may have file size or number restrictions, and the processing speed is affected by the network. Pay attention to privacy and security when sensitive files are involved.
Operation steps:
1. Open the PDFgear official website, find the "electronic signature" or "batch processing" function module, and click to enter the batch PDF processing page.
2. Upload multiple PDF files that need to be stamped, support folder batch upload, the tool will automatically identify all files and sort them.
3. Upload the electronic seal: Click "Add Seal" to select the electronic seal in the local picture format (PNG transparent bottom format is recommended), or directly draw the text seal online.
4. Set seal rules: Select "Last Page" in "Position Settings", adjust the size, transparency and specific position of the seal (such as lower right corner and center), and preview the confirmation effect.
5. Batch execution: Click "Start Processing" and the tool will automatically stamp the last page of all PDF files. After processing, all files can be packaged and downloaded with one click.
Method 3: Office software WPS (with PDF plug-in) direct processing
recommended Index:★★★☆ ☆
advantages: no need to switch software, seamless connection with daily office process, familiar operation interface, low learning cost.
Disadvantages: Some advanced functions require WPS membership, which is slightly slower when processing large batches of files, and the seal customization function is not as comprehensive as professional PDF software.
Operation steps:
1. Open WPS Office, click the "PDF" tab at the top, select "Batch Processing", and click "Batch Stamp" in the drop-down menu ".
2. Import PDF files: Click "Add File" to select multiple PDF files in batch, and support sorting or adjusting the order of files.
3. Import electronic seal: Click "Add Seal" to select the seal template provided by WPS, or import the local electronic seal file to set the style and attributes of the seal.
4. Batch Generation: Click "Start Execution" and WPS will automatically process all files. After completion, a prompt will pop up to directly open the folder where the processed files are located.
stamping the last page of multiple PDFs no longer requires manual operation one by one. Through these methods can be more efficient solution, whether it is temporary emergency or daily batch processing, can find their own solutions. According to their own frequency of use, the number of documents and functional requirements to choose the corresponding method, you can easily achieve efficient office, put more time into the core work.