In daily office work, we often encounter scenarios that require batch deletion of specific keywords in Word documents, such as cleaning up redundant labels, deleting sensitive words, and optimizing document content. Manually deleting one by one is not only time-consuming and laborious, but also prone to omission or accidental deletion. Today, I will share three practical methods with you. The steps are clear and easy to understand, and the novice can get started quickly.
Why do you want to batch delete Word inside the keyword words?
1. Office document optimization: clean up redundant labels, draft traces, duplicate keywords in the document, or batch delete useless information in a unified format (such as batch delete messy English letters in the document) to make the document more concise and standardized;
2. Sensitive information desensitization: in the enterprise office, batch delete customer privacy, trade secrets, internal codes, etc. in contracts and reports; Before the release of government or institutional documents, delete confidential keywords to ensure information security;
3. Academic creation: When writing the paper, delete some iconic conjunctions (such as "to sum up" and "this shows"). When processing literature materials, delete redundant keywords to reduce the dimension of text features and facilitate subsequent analysis.
4. Unify the file style: batch delete common keywords in templated documents or delete mixed synonymous keywords (such as "mailbox" and "e-mail") to make the expression more unified and the style more brief.
Multiple word documents batch search to remove a word effect preview
before treatment:
after treatment:
method one: use HeSoft Doc Batch Tool Batch Find Delete word keywords
recommended Index:★★★★★
Advantages:
1. The operation is simple and the interface is intuitive. Basically, the operation can be completed in 3 steps.
2. The functions are diverse but clear. Xiao Bai can complete batch processing on his own without foundation, without any manpower.
3. There is no limit on the number of files and no limit on file size.
Disadvantages:
【 HeSoft Doc Batch Tool ] requires software download to use.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [Word tool]-find [find and replace keywords in word] and click.
2. Import the file to be processed into the interface, you can select [Add File] or [Import File from Folder], or you can select multiple Word documents with one key and drag them directly into the processing box, and click [Next] after importing.
3. After entering the setting page, select to find the text accurately, fill in the text to be deleted on the left, and do not fill in the text to be deleted on the right, which means deletion.
4. After confirming that there is no problem, start processing, and wait for the prompt of [Processing Complete] to appear on the interface, then you can go to the path you saved to view the files that have been processed in batches.
Method 2: Use online tools to OnlineConvertFree batch processors
recommended Index:★★★☆ ☆
advantages: No need to download and install any software, open the browser to use; Support ZIP compression package batch upload, suitable for multi-file synchronization processing.
Disadvantages: The online version needs to upload files, which may disclose sensitive file information.
Operation steps:
1. Open the browser, enter the official website of the OnlineConvertFree, enter the home page, find the [Text Replacement] module in the function classification, and click to enter the Word keyword deletion page.
2. Upload documents to be processed: Click [Select File] to upload single or multiple Word documents. If there are many documents, the documents can be compressed into ZIP packages before uploading.
3. Set deletion rules: In the "Replacement Rules" table, enter the keywords to be deleted in the "Find Words" column, and the "Replacement Words" column remains blank. Click the [Perform Replacement] button at the bottom of the page to wait for the system to complete processing.
Method three: Word/WPS comes with search and replace function
recommended Index:★★★☆ ☆
advantages: no need to download any tools, the use of office software with its own functions can be achieved; the operating threshold is very low, suitable for all types of users.
Disadvantages: Can only handle a single or a small number of Word documents, not suitable for large file processing.
Operation steps:
1. Open the Word/WPS document to be processed, press the key combination [Ctrl H] to quickly bring up the "Find and Replace" dialog box.
2. In the "Find Content" input box, fill in the first keyword to be deleted; The "Replace with" input box remains blank (leaving it blank means deleting the keyword).
3. If you need to delete multiple keywords in batch, click [Special Format] in the advanced settings, select the corresponding format according to your requirements, or confirm the keyword location by [Find Next], and click [Replace All] after confirming that it is correct].
4. If you want to delete a category of keywords (such as all English letters), you can enter [^ $] (this is a special code exclusive to Word) in "Find Content", leave "Replace with" blank and click [Replace All] to delete all English letters with one click.
Method 4: iLovePDF Online Tools
recommended Index:★★★☆ ☆
advantages: online installation-free, open the browser can be used, support batch upload Word files for processing.
Disadvantages: Word needs to be converted to PDF before deleting keywords. The conversion process may lead to some complicated formats and disorder. One more step of conversion process.
Operation steps
1. Open the browser to visit iLovePDF official website, select the "Word to PDF" function, upload the Word file to be processed and convert it for download.
2. Select the official website "PDF Edit" → "Delete Text" function to upload the converted PDF file.
3. Enter the keywords to be deleted, check "Batch Delete" and click "Apply Changes".
4. After the processing is completed, transfer the PDF back to Word format and download it for use.
the above methods can basically solve the core requirement of "how to delete keywords in Word in batches". If you encounter this problem in the future, you should not use manual methods to find and delete it. You can choose the appropriate tool according to your own scene. If there are multiple files to be processed, it is recommended to choose a tool that can search and replace in batches. No matter how many word documents have similar requirements, they can be solved quickly and efficiently, greatly improving office efficiency!