When writing and editing Word files, we will leave many extra blank lines due to repeated modification of the contents, or carriage returns left when copying and pasting web pages or other documents. if the document has only a few pages of content, it is still easy to delete these blank lines one by one manually, but if there are dozens of pages or even hundreds of pages of content in a document, or in the case of dozens of Word documents, this work will become very complicated. The problems caused by these blank lines will not only make the document look compact and professional, but also affect our subsequent printing effect and reading experience, especially in the scene of preparing formal reports and papers. Cleaning up blank lines is an essential step for each document.
So we have a number of Word documents are there are a large number of blank lines, how to clean up these blank content in the fastest time? This article specifically for you to introduce four kinds of batch delete Word documents in all blank lines, so that we are more handy when using Word, no longer need to be plagued by blank content, to operate with me to see it!
When do you want to bulk delete all blank lines in Doc, Docx files?
Copy Paste Brings Blank Line
many documents in Doc and Docx are copied from web pages, mails or other documents. Some sources will insert extra line breaks between paragraphs, which is equivalent to automatically adding a blank line to me, but in fact it has no effect. As soon as there are more contents in the file, these blank lines will make the page look loose and the reading experience will become very poor. Therefore, batch deletion is the best choice.
Line breaks generated by converting formats
when the document is identified by scanning or exported by the system, in order to restore the original content, these functions usually insert a large number of blank lines to maintain the line spacing, but it will also cause serious problems. When we re-typeset, these blank lines will lead to inconsistent distance between paragraphs, more pages, poor printing effect and other problems. In order to avoid manual deletion, we can directly clean up in batches at one time.
Impact on content coherence
too many blank lines in Word files will directly affect the overall typesetting. For example, the content looks fragmented and not compact enough, and the number of pages will increase quietly. When submitting, it will appear very unprofessional, affecting browsing and reading. By deleting all blank lines in batch, the document structure can be more compact, the content more coherent, and the subsequent style adjustment will be more convenient.
Effect Preview of Batch Delete All Blank Lines in Word File
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch Delete All Blank Lines in Word Files
recommended Index:★★★★★
Advantages:
- it supports batch deletion of extra blank lines in hundreds of Word files, which is fast and efficient, and also supports deletion of blank lines in header and footer.
- There is no advertisement in the whole process, all files are processed locally, there will be no upload nature, and the privacy and security of users are protected.
Disadvantages:
- only software can be installed to operate in a computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [Word Tool]-[Delete Blank in Word]].
2. Select a method in [Add File] or [Import File from Folder] to add Word that needs to delete blank lines. It is also supported to directly drag the file below to add, and then click Next.
3. Enter the setting options interface, check [Body Text] in the range, if there are blank lines in the header and footer, check [Delete All Blank Lines] in the operation, and finally click Next. Then click Browse and select a location to save the new file.
4. After waiting for the processing to end, click the red path to open the folder, and all blank lines in Word files are deleted.
Method 2: Use Word's built-in find and replace function to quickly delete all blank lines in the text
recommended Index:★★★☆ ☆
advantages:
- full use of Mirosoft Word comes with the powerful features, only need to have Office Word on the computer can be used immediately, no additional cost or security steps, is the most safe and reliable method.
- The most important operation is to open the search and replace dialog box-enter the code-click replace. the whole process is simple and clear, and advanced users who are not familiar with Word can also use it quickly.
Disadvantages:
- you must enter the correct code to represent the paragraph mark, if you enter the wrong code or enter a different code, may lead to the replacement effect is not ideal or even destroy the original format.
- You can only open documents one by one. If you need to process dozens of hundreds of files, you must manually open, operate and save them one by one, and repeat the above steps many times.
Operation steps:
1. Open the Word document to be processed and press Ctrl H to open the replacement window.
2. Enter ^ p ^ p in the search content box, leave the replacement box blank, and then click Replace.
3. Finally, save the deleted Word file and repeat this operation.
Method 3: Batch delete extra blank lines using Word online tool
recommended Index:★★★☆ ☆
advantages:
- you only need a network and a browser to use these tools immediately, and you don't need to install Word or other software on your computer, which is especially suitable for temporary operation.
- Generally only need to upload files, click, save these three steps, the interface design is very intuitive, even if the computer operation is not familiar with the user can quickly complete.
Disadvantages:
- documents need to be uploaded to third-party servers, and there is a risk of disclosure if the documents contain sensitive or commercial information.
- The free version usually limits the file size, and large files or multiple file processing may require a paid upgrade.
Operation steps:
1. Search online word remove blank lines, select websites that delete blank lines online, copy the text directly or upload files directly.
2. Then copy the text below or save the file.
Method 4: Use VBA macro script to batch clean up all blank lines in Doc and Docx files
recommended Index:★★☆ ☆ ☆
advantages:
- if you have written macro code, you can automatically scan the entire document and delete all similar blank lines with only one click, completely without manual processing.
- Once the macro code to delete blank lines is created, it can be saved to a template and then called at will in any Word, suitable for users who need to organize documents frequently.
Disadvantages:
- although code creation is relatively simple, you still need to know how to open the VBA editor in Word, how to create modules, how to run macros and other basic operations, and the learning cost is still relatively large.
- Many corporate environments and more secure computers disable macros to prevent viruses, in which case administrator privileges may be required to adjust the settings of the Trust Center to be able to run macros.
Operation steps:
1. Open the Word file and press Alt F11 to open the VBA editor.
2. Insert the new module and enter the code below.
3. Press F5 to run and repeat several times.