How to add the same prefix or suffix text to all file names in multiple folders

The organization and categorization of files should never be overlooked. When multiple folders contain files in different formats that need centralized management, adding a consistent prefix or suffix to filenames makes processing easier. Prefixes and suffixes allow for quick identification of file type and content, helping us effortlessly locate files and accurately sort them into the appropriate folders. When dealing with a large volume of files, adding a uniform prefix and suffix to filenames enhances clarity, eliminating the tedious effort of manual organization and categorization. The following describes how to quickly batch-add the same prefix or suffix text or numbers to filenames of Word, PPT, Excel, PDF, and TXT files across multiple folders.

1. Usage Scenarios

Add the same text, numbers, symbols, etc., at the very beginning or end of file names, and batch addition is also supported when the number of files is large.

For example: apple.word, banana.pdf, orange.pptx

You need to add hello- to the left side of the file name and -2025 to the right side

After addition: hello-apple-2025.word, hello-banana-2025.pdf, hello-orange-2025.pptx

2. Effect Preview

Before processing:

After processing:

3. Operation Steps

Open 【 HeSoft Doc Batch Tool 】, click 【File Name】 - 【Add Prefix and Suffix to File Name】.

【Add Files】Add single or multiple files that need prefix or suffix addition.

You can also drag files directly below. Then click Next.

Import files from folder:

【Import All Files】Import all files in the folder (including subfolders).

【Customize Import Depth Level】Select the subfolder depth level to open within the folder.

【Exclude Special Files】Check to automatically exclude files starting with ~ or $.

【Select Extensions from List】Select from the supported extension content below "Please select extensions".

【Manually Enter Extensions】Support entering various extensions below, such as jpg, word, excel, pdf, ppt and other file formats.

After clicking OK, you can see all files have been imported. Confirm the files to process, and click Next.

Choose to enable 【Add Prefix】 or 【Add Suffix】, enter the text or numeric content to add in the text box below, and click Next once complete.

Save to:

【New Location】Click Browse below to save the modified files to a specified location.

【Delete and Overwrite Original Path】Directly overwrite and save the original file.

【Same Location as Original Path】Generate modified files at the original file location, not overwriting the original files.

Directory Level:

【Flatten to New Location】Save all modified files directly to the new location.

【Preserve Original Directory Structure】Save modified files following the folder directory structure of the original files.

Processing Mode:

【System Default】Process files with the system's default number of cores simultaneously.

【Only One Record Processed at a Time】Process files with a single core.

【Custom】Choose the number of cores to process files simultaneously.

Notification After Processing:

【Do Not Show Notification】Do not notify after file processing is complete.

【Show Notification and Play Music】Display a completion box in the bottom right corner and play music after processing is complete.

【Show Notification Without Playing Music】Display a completion box in the bottom right corner without playing music after processing is complete.

Wait for processing to complete, click the saved folder to view the modified files.