Do you often have a headache about how to modify PowerPoint content? Is it possible that all historical documents need to be modified synchronously after the company name is updated, or the product price adjustment needs to replace the contents of the old PPT document with the new quotation? The update of words, numbers and keywords in PPT documents is one of the most frequent editing requirements in presentations. Whether it is the time to modify new items or the unified speech technique, efficient replacement methods can save a lot of time and reduce manual modification errors. So how can we replace the keywords specified in multiple PPT with one click, and let the presentation in our hands complete the collective modification? Let's try this efficient operation with me!
Why batch replace PPT keywords?
Thedocument content is updated
when editing PPT, I encounter the situation of year change, price adjustment and data update. If I look for content to modify page by page, it is not only a waste of time but also easy to miss some missing places, especially when the same word or number appears repeatedly on many pages. At this time, the replacement function is very applicable and can replace the content with new content at one time.
Template File Reuse
some PPT of the enterprise will recreate the content on the original template, which may be to copy an old plan and change it into a new project to save a lot of time. However, if no replacement is made, the original project name, date or key information may still remain in it. By replacing words and numbers in batches, the old PPT content can be quickly changed into new content.
Unified PPT content
sometimes in the process of making PPT, the change of product name and department name may cause sudden changes in PPT content. In this case, it will be very troublesome for us to find the previous content one by one and make changes. However, batch replacement can quickly complete the unified modification of keywords in the document and avoid the problem of inconsistent content.
Batch replacement PPT text, digital effect preview
before treatment:
after treatment:
method one: use HeSoft Doc Batch Tool Batch replace keywords
in PPTrecommended Index:★★★★★
Advantages:
you can replace hundreds or thousands of files in batches, and you can set multiple sets of replacement rules, which greatly improves work efficiency and supports the replacement of masters and layouts. All files are processed locally and will not involve the nature of uploading. Users with sensitive files can use them with confidence.
Disadvantages:
only software can be installed to operate in the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PowerPoint Tool]-[Find and Replace Keywords in PowerPoint]].
2. Select a method in [Add File] or [Import File from Folder] to add PPT that needs to replace keywords. It also supports dragging files below to add, and then click Next.
3. Enter the setting interface and check the ordinary text in the processing scope. If there are words to be replaced in the name of the master or format, you can also check them. Then enter the keywords to be replaced in the original file under the keyword list found on the left side at the bottom, one by one, enter the replaced keywords in the replaced keyword list on the right side, and finally click Next again. Then click Browse and select a location to save the new file.
4. After waiting for the processing to be completed, click the red path to open the folder to view PPT files with successful replacement text and numbers.
Method 2: Use PowerPoint built-in find and replace function to modify PPT text
recommended Index:★★★☆ ☆
advantages:
all operations are completely free, no additional software or tools are required, perfect integration has no compatibility problems, and the operation is simple and intuitive, and the cost of learning is not high. Xiaobai can also be easily used, supporting batch replacement of full-text search keywords, and can also be replaced one by one.
Disadvantages:
its limitation is that it cannot handle multiple different search contents at the same time, and needs to repeat the operation many times. It is relatively limited for text recognition with different colors and fonts.
Operation steps:
1. Open the PPT file and press Ctrl H to open the replacement window.
2. Enter the text and number to be replaced in the [Find Content] box, enter the new text content in the [Replace with] box, and finally click Replace All.
3. Finally save the file.
Method 3: Use Python scripts to batch PowerPoint files in keyword replacement
recommended Index:★★★☆ ☆
advantages:
it can handle thousands of files, and can realize the complex replacement of regular expressions, saving a lot of manual time. It also supports integration into existing workflows and systems, writing for unlimited use at a time, with high returns in the long run.
Disadvantages:
the threshold is high, the programming foundation is required, it is difficult for users who do not understand the technology to master, the debugging process is very complicated and time-consuming, and it is also necessary to operate carefully to avoid the loss of data caused by wrong replacement.
Operation steps:
1. Install Python and install the python-pptx library through pip:
2. Write a script: Create a. py file, write a script similar to the following, and modify the file path and replacement rules:
from pptx import Presentation
import OS
def replace_text_in_ppt(file_path, old_text, new_text):
prs = Presentation(file_path)
for slide in prs.slides:
for shape in slide.shapes:
if shape.has_text_frame:
for paragraph in shape.text_frame.paragraphs:
for run in paragraph.runs:
run.text = run.text.replace(old_text, new_text)
prs.save(file_path.replace('.pptx', '_replaced.pptx'))
folder_path = './ppts/' # Your PPT folder
old_text = "Old product"
new_text = "New product"
for filename in OS .listdir(folder_path):
if filename.endswith('.pptx'):
replace_text_in_ppt( OS .path.join(folder_path, filename), old_text, new_text)
print("Batch replacement completed! ")! ")