When a folder contains multiple OFD documents and you only need the first few pages of each as images, a batch processing tool can uniformly complete the conversion. Taking HeSoft Doc Batch Tool as an example, this article demonstrates the complete process from accessing the OFD-to-JPG function, importing multiple OFD files, setting the processing range to the first several pages, to outputting JPG image results. The article also explains considerations such as PPI, page range, and save location, helping users improve processing efficiency in scenarios like office archiving, document uploading, and invoice imaging.
When processing electronic bills, electronic certificates, or electronic official documents, many organizations frequently receive files in OFD format. OFD is suitable for fixed layouts and long-term archiving, but in some office systems, reimbursement platforms, or collaborative workflows, users often need the JPG image format instead. For example, a platform may only allow image attachments to be uploaded, or reviewers may want to quickly view the first few pages of each file. In such cases, opening each OFD file individually and then manually taking screenshots or exporting images can be extremely time-consuming.
A more common scenario is that each OFD file does not need all pages to be converted, only the first 1, first 2, or first few pages. For instance, electronic invoices usually focus on the information on the first page; official document materials may only require the cover page and the beginning of the body text; and archive pre-reviews might also only need to look at the first few pages. Converting all pages into images not only increases processing time but also generates a large number of unnecessary images. This article describes how to use HeSoft Doc Batch Tool to batch convert the first few pages of multiple OFD files into JPG images.
Applicable Scenarios: Which tasks are better suited for batch extracting the first few pages of OFD files
The requirement "batch extract specified first few pages from multiple OFD files and convert them into images" is very specific, but it appears with high frequency in actual office work. The following scenarios can all refer to the method in this article:
- Reimbursement and financial attachment organization: Convert the first page or first two pages of multiple OFD electronic invoices into JPG for easier uploading to a reimbursement system.
- Material pre-review: Extract only the first few pages of each OFD material for reviewers to examine, without needing to output the complete document.
- Archive thumbnail creation: Batch generate the first few pages of each OFD as images for folder previews, indexing, or ledger records.
- Cross-platform delivery: Some recipients may not be able to open OFD files directly but can view JPG images. Converting key pages into images facilitates communication.
- Batch record keeping: Generate images in a uniform format for a batch of OFD files, making subsequent compression, packaging, archiving, or sending more convenient.
The biggest pitfalls in this type of work are repetition and inconsistency. During manual processing, one might convert 2 pages for the first file, forget to convert the 2nd page for the second file, and end up with a different image clarity for the third. Using office software for batch processing ensures each file is converted following the same rules, resulting in more standardized outputs.
Effect Preview: From OFD source files to JPG image results
Before Processing: Multiple OFD files in the folder
The screenshot before processing displays 4 OFD files, namely 1.ofd, 2.ofd, 3.ofd, and 4.ofd. They serve as the source files for this batch task. For this type of similar file, if the same operation needs to be executed, it is ideally suited for unified completion through batch processing software.
It can be seen that the source files are all in OFD format. Using the traditional method would require opening each file individually and checking the page content; however, the batch processing approach allows you to first import the file list and then uniformly set the conversion rules.
After Processing: JPG image output generated and matched by number
In the screenshot after processing, you can observe that the output results have already been generated as images. Each number corresponds to a previously imported OFD file, and the JPG identifier appears on the right side, indicating that the target conversion format is JPG image. Since the setting was to convert the first few pages, the output content only includes the specified number of pages from the beginning of each OFD file.
This output structure is beneficial for subsequent verification: you can check the output results against the source files by number or file name, helping to avoid omissions.
Operation Steps: Batch converting the first few pages of OFD using HeSoft Doc Batch Tool
Step 1: Find the OFD to JPG feature in More Tools
After opening the software, the product displayed in the upper-left corner of the interface is " HeSoft Doc Batch Tool ". From the interface layout, it appears to be a batch processing software oriented towards multiple types of office files, with multiple tool categories on the left and available functions displayed as feature cards in the main area.
In the screenshot, you are currently under the "More Tools" category, and the main area shows feature cards like "OFD to PDF", "OFD to JPG Image", "XPS to PDF", etc. Here, you need to click "2. OFD to JPG Image" because our goal is to output OFD files into the JPG image format.
The expected result of this step is to enter the task page for "OFD to JPG Image". Once inside, the software will guide the user through the process, eliminating the need to search repeatedly through multiple menus.
Step 2: Batch import multiple OFD files
After entering the function page, the top displays the current function name "OFD to JPG Image". The page provides two main entry points at the top: "Add Files" and "Import Files from Folder". If your OFD files are scattered in different locations, you can use "Add Files"; if all OFD files are already organized into one folder, it is recommended to use "Import Files from Folder", which aligns better with batch office processing habits.
The screenshot shows 4 imported records, with the table listing information like Name, Path, Extension, Creation Time, and Modification Time, all with the OFD extension. The summary count at the bottom is 4, indicating that all 4 OFD files have been added to the pending processing list.
At this step, focus on checking two things: first, whether the file count is correct, and second, whether the file paths point to the expected directory. If any files that do not need conversion appear in the list, you can delete them via the "Operation" column; if you need to re-import, you can click "Clear". After confirming the file list is correct, click "Next" at the bottom.
Step 3: Select "First few pages" and specify the number of pages
After entering "Set Processing Options", the most critical area on the page is "Processing Range". As visible in the screenshot, the software provides range options like "All pages", "First few pages", "Last few pages", "Odd pages", "Even pages", and "Custom". For this scenario, you need to extract the first few pages of each OFD file, so select "First few pages".
In the screenshot, the "Range" input box is filled with 2, meaning that the first 2 pages of each OFD file will be converted. If you only need the first page, fill in 1; if you need the cover page, table of contents, and the beginning of the body text—three pages in total—then fill in 3. This setting will apply to all OFD files in the task list, so be sure to confirm that the page count meets your business requirements before batch processing.
The same page also shows "Image Pixel Density (PPI)", with a sample value of 300. A higher PPI generally results in clearer images but may also lead to larger file sizes. For general office viewing, pre-print previewing, or invoice archiving, 300 PPI is a commonly used setting. At the bottom of the page, there is also a switch for "Stitch multiple pages into a long image", which is not enabled in the screenshot, indicating that multiple pages will not be combined into a long image but will be output as image results in the conventional way.
Step 4: Proceed to the next step, set the save location, and execute the conversion
After setting the page range and PPI, click "Next" at the bottom. The progress bar shows that "Set Save Location" and "Start Processing" follow. The save location is used to specify where the JPG images will be output. It is recommended to choose a new, empty folder to avoid mixing them with the source OFD files.
In actual office work, it is recommended to create output directories based on the project, date, or processing batch, for example, a name like "2026-05-OFD-first-2-pages-images". This way, when you later need to package, upload, or hand them over to a colleague for review, the results can be located quickly. After setting the save location, proceed to the "Start Processing" step, and the software will execute the OFD to JPG batch conversion based on the current task list.
After the conversion is complete, open the output folder to check the results. It is recommended to randomly open several JPG images to confirm that the page range, clarity, and file correspondence are all correct. If you find the page count setting does not meet requirements, you can return to re-set the range and process again.
Common Issues or Notes
1. What is the difference between "First few pages" and "Custom"?
"First few pages" is suitable for continuous extraction starting from page 1, for example, the first 1 page, first 2 pages, or first 5 pages; "Custom" is generally used for more flexible page range requirements. The screenshot demonstration in this article is for extracting the first few pages, so selecting "First few pages" is more direct.
2. Will different page counts across multiple OFD files affect processing?
Before batch processing, it is advisable to have a general understanding of the page counts of the files. If some OFD files have fewer pages than the set range, the actual output might depend on the available pages within the file itself. To avoid misunderstanding, you can perform a spot check on the output results after processing to confirm that business needs are met.
3. Can the converted JPGs be used for uploading to a system?
Most systems support JPG image uploads, but it still depends on the platform's specific requirements for image size, dimensions, and clarity. If the platform restricts file size, you can, while ensuring the image remains legible, adjust related parameters or compress the images afterward.
4. The more files you have, the more important it is to organize the source files first
Before batch importing, it is recommended to place the OFD files that need processing into the same folder and remove any irrelevant files. This makes using "Import Files from Folder" more efficient and reduces the risk of misprocessing.
Summary: Hand off repetitive OFD-to-image conversion tasks to a batch processing tool
Batch extracting the first few pages of multiple OFD files and converting them into JPG images is a highly repetitive office task. Using HeSoft Doc Batch Tool , you can utilize the "OFD to JPG Image" feature to import multiple OFD files at once, uniformly set the "First few pages" and PPI parameters, and finally output the image results collectively.
Compared to opening OFD files one by one, manually taking screenshots, and saving them individually, batch processing not only saves time but also ensures that the number of pages converted and the picture parameters are consistent across every file. For users who frequently handle electronic invoices, electronic official documents, or archival materials, it is recommended to organize the source files first and then use the batch conversion workflow to produce the image output. This can significantly reduce repetitive labor and make file processing more standardized and controllable.