This article describes how to use HeSoft Doc Batch Tool , batch convert multiple OFD files into JPG pictures, and combine the specified pages in each OFD into a long picture through the "splice multiple pages into a long picture" option. The tutorial combines the effects before and after processing and the operation interface to explain the complete process of adding files, setting the page range, adjusting the pixel density of pictures, opening long image splicing, setting the saving location and starting processing. It is suitable for batch conversion scenarios such as electronic invoices, electronic vouchers, notification files, archiving materials, etc.
In daily office, OFD documents often appear in scenes such as electronic invoices, electronic vouchers, financial bills, government documents, contract attachments, notification materials, etc. Most of the time, the document itself is multi-page, but when we upload the system, send it to the customer, put it in the report or do the data archive, we prefer to get a complete JPG picture. Manually opening OFD, screenshots, saving, and re-splicing one by one is not only time-consuming, but also prone to problems such as page order disorder, inconsistent clarity, and file naming confusion.
This article is to solve is: how to batch OFD file pages into a long image. The office software shown in the screenshot is used here." HeSoft Doc Batch Tool ". It is positioned as a batch processing tool for office documents, suitable for handling a large number of repetitive file conversion tasks. Through the function of "converting OFD files into JPG format pictures in batches" and turning on the option of "splicing multiple pages into a long picture", each OFD can be output as a JPG long picture in page order, greatly reducing repeated operations.
Applicable scenarios: which situations are suitable for synthesizing OFD pages into JPG long maps
Converting OFD to JPG long map is not a simple format conversion. It is more suitable for office scenarios that require "continuous reading, fast preview, and unified upload. For example, if an OFD electronic invoice or voucher contains multiple pages, if the system only allows uploading pictures, or if the recipient is not convenient to install an OFD reader, then conversion to JPG will be easier to view and flow.
Common applicable scenarios include:
- Electronic invoice filing:Multiple pages of OFD invoices, details or receipts are combined into a JPG long map for easy preview in the folder.
- Arrangement of reimbursement materials:Batch convert multiple OFD vouchers into pictures and submit them to the financial system or approval platform.
- Retention of government and tax documents:Some platforms download OFD format. If it is to be displayed in Word, PPT, mail or web page, the picture format is more common.
- Bulk data preview:When a batch of OFD files need to be quickly checked, JPG long maps are more intuitive than opening OFD files one by one.
- Mobile sharing:Viewing a JPG long map directly on a mobile phone is usually more convenient than opening an OFD file.
If there are only a few files, manual conversion may be acceptable, but when the number of files reaches hundreds of 10., the value of batch processing tools is obvious. It allows users to import multiple files at once, set the conversion parameters uniformly, and then output the results centrally.
Effect preview: multiple OFD files are processed before processing, and JPG pictures are obtained after processing.
First look at the status of the file before processing. As can be seen from the screenshot, there are multiple OFD files in the folder, such as 1.ofd, 2.ofd, 3.ofd, 4.ofd, etc. If such files are opened one by one and then converted, a large number of repetitive actions will occur.
After the processing is completed, the output result becomes a JPG image file, such as 1.jpg, 2.jpg, 3.jpg, 4.jpg. It should be noted that when "splice multiple pages into a long picture" is turned on, the multi-page OFD will be combined into a vertical long picture according to the selected page range. As can be seen from the effect diagram, 1.jpg is displayed as a vertically long picture, indicating that it splices multiple page contents into the same picture for continuous viewing.
The advantage of this output method is very direct: each OFD corresponds to a JPG, the number of files is smaller, the view is more continuous, and it is more convenient to upload or share. For materials such as bulk electronic bills, explanatory documents, notification attachments, etc., the long diagram approach is particularly appropriate.
Operation steps: Batch convert OFD file pages into a long picture
The following is the order of screenshots to explain how HeSoft Doc Batch Tool Complete the operation of OFD to JPG long map in. The entire process can be understood as four stages: selecting functions, importing files, setting processing options, setting a save location, and starting processing.
Step 1: Enter "More Tools" and select "Convert OFD to JPG Picture"
After opening the software, you can see the entries such as "Home Page, Task Flow, All Tools, File Name, Folder Name, File Arrangement, Word Tool, Excel Tool, PowerPoint Tool, PDF Tool, Text Tool, Picture Tool, Video Tool, Audio Tool, More Tools" in the tool classification on the left. The screenshot is currently on the More Tools page.
In the function card area, find 2. Convert OFD to JPG Picture ". The card description is "Batch convert OFD files to pictures in JPG format". This is the function to be used in this article. Click this function to enter the batch conversion interface.
The purpose of this step is to tell the software the type of task to be performed: not OFD to PDF, nor other CAD or XPS conversion, but to convert OFD files into JPG pictures. After selecting the correct function, the subsequent page range, pixel density, long image stitching and other parameters will appear.
Step 2: Add the OFD file to be processed
After entering the "OFD to JPG Picture" function, buttons such as "Add File", "Import File from Folder", "Empty" and "More" can be seen at the top of the interface. The middle area is a list of files to be processed, and the list fields include information such as sequence number, name, path, extension, creation time, modification time, and operation.
If the number of OFD files is small, you can click "Add File" to manually select the files to be converted. If the files are already centralized in the same folder, you can use Import Files from Folder to import the OFD files in the entire directory at once. In the screenshot, four records have been imported, namely 1.ofd, 2.ofd, 3.ofd, and 4.ofd. The path is displayed in the D:\test \directory, and the extension is ofd.
After the import is complete, it is recommended to check the file list first: confirm whether the number of files is correct and whether there are files that do not need to be processed. If a file is imported incorrectly, you can remove it by using the Delete button in the Action column of the corresponding row. After confirmation, click "Next" at the bottom to enter the processing option settings.
The expected result of this step is that all the OFD files that need to be converted appear in the list, and the number of records matches the actual number of files to be processed. The key to batch conversion is here, and subsequent settings are applied to these files at the same time, avoiding repeated configurations one by one.
Step 3: Set the processing scope and select which pages to convert.
After entering the second step of "setting processing options", first set the "processing range". The options visible in the interface include "All Pages" "" The first few pages "" The last few pages "" Odd Pages "" Even Pages "" Custom ". These options determine which pages the software takes from each OFD file and converts them into pictures.
The screenshot selects "the first few pages" and fills in 2 in the "range" input box. This means that the software takes the first 2 pages from each OFD file for conversion. If your requirement is to synthesize the entire OFD into a long map, you can select "all pages"; If you only need the first few pages, the last few pages or the specified pages, you can select the corresponding range according to the actual situation.
This step is very important. Because "long map" does not necessarily mean converting all pages, it will be stitched according to the page range you set. For example, select "the first few pages" and fill in 2, then each OFD will eventually combine the first 2 pages into a JPG long map; If you select "all pages", all pages will be spliced into a longer picture.
Step 4: Set the picture pixel density PPI to control the output definition
In the same settings page, you can see the "Picture Pixel Density (PPI)" input item, the value in the screenshot is 300. PPI can be understood as picture output clarity related parameters. Generally speaking, the higher the value, the clearer the picture details, but the generated picture file size may also be larger; when the value is lower, the file size may be smaller, but the clarity may decrease when zoomed in.
For invoices, vouchers, contracts, documentation and other materials that need to retain text details, 300 PPI is a more common setting. It takes into account both clarity and file size. If it is only used for quick preview, it can be reduced according to actual needs. If it is used for printing or high-precision archiving, it can be adjusted according to the allowable range and file size requirements of the software.
The purpose of this step is to make the output JPG long map have appropriate clarity. In particular, OFD documents often contain details such as two-dimensional codes, seals, form lines, amounts, tax numbers, etc. Too low PPI settings may affect identification and reading.
Step 5: Turn on "Splice Multiple Pages into a Long Picture"
The core setting of this article is here. In the screenshot, under "Picture pixel density (PPI)", you can see the option "Splice multiple pages into a long picture", and this area is highlighted. After this switch is turned on, the software will splice multiple pages in the same OFD that meet the processing scope into a vertical length map in sequence.
If this option is not enabled, usually multiple pages of content may be output as multiple images respectively; when enabled, each OFD will be more suitable to form a continuous JPG file. This option is very useful for scenarios where you need to browse the entire material at once, or where the platform only wants to upload a picture.
It should be noted that the range of long graph stitching is still controlled by the previous "processing range. For example, if you select "the first few pages" in the screenshot, the range is 2, and long image splicing is enabled at the same time, then each OFD will merge the first two pages into a JPG long image. To splice the entire document, select All Pages in the processing range ".
Step 6: Continue to the next step, set the save location and start processing
After setting the Page Range, PPI, and Long Splice switches, click Next at the bottom ". As can be seen from the process at the top of the interface, there are two stages: "Set Save Location" and "Start Processing. Although the screenshot does not show the specific details of the save location page, it can be reasonably judged from the process name: the user needs to select the output directory of the converted JPG image, and then enter the start processing step.
It is recommended to set the output directory as a separate folder, such as "conversion results" or "JPG long image output", to avoid mixing the generated image with the original OFD. This makes it easy to check the number of files, view the conversion effect, batch upload or backup.
After setting the save location, go to Start Processing ". The software will convert OFD to JPG images in batch according to the file order in the list. After the processing is completed, you can view the result files similar to 1.jpg, 2.jpg, 3.jpg, and 4.jpg in the output folder.
Frequently Asked Questions and Precautions
1. Why is JPG output instead of PNG or PDF?
The function name used this time is "Convert OFD to JPG Pictures", and the description in the screenshot is also "Batch Convert OFD Files to JPG Pictures", so the output format is JPG. JPG has good versatility and is suitable for mail sending, system uploading, web page display and general office viewing.
2. Will the long map splice all the pages in?
Not necessarily. Long graph stitching will be performed according to the "processing scope. If "All Pages" is selected, the entire OFD page will be spliced into a long map; if "First Pages" is selected and 2 is filled in, only the first 2 pages will be spliced. Before operation, you need to confirm your page range requirements.
3. What is the appropriate PPI setting?
The screenshot is set to 300 PPI. For invoices, vouchers, contracts, and forms, 300 usually get better reading results. If there are many files and the picture volume is strict, it can be appropriately reduced; if higher definition is required, it can be adjusted according to the actual situation.
4. Do I need to check the file list after batch import?
Recommended inspection. Especially when importing from a folder, files that do not need to be processed may be imported. You can confirm the accuracy by the file name, path, extension, and number of records to avoid multi-processing or missing processing.
5. How will the output file name correspond to the original file?
From the processed renderings, we can see that 1.ofd, 2.ofd, 3.ofd, and 4.ofd generate 1.jpg, 2.jpg, 3.jpg, and 4.jpg. In actual use, it is recommended to keep the original file named clearly, so that the converted JPG is easier to correspond to the source file.
Summary: Use batch processing tools to quickly synthesize OFD multi-page content into JPG long maps
To convert OFD file pages into a long picture, the core steps are not complicated: enter "more tools" and select "convert OFD to JPG picture"; Import OFD files to be processed; Set the page range; Set the picture pixels per inch PPI; Turn on "splice multiple pages into a long picture"; Finally, set the saving location and start processing.
Compared with manual opening, screenshot, splicing, saving, using HeSoft Doc Batch Tool Multiple OFD documents can be processed at one time, reducing duplication of effort and reducing the probability of human error. For electronic invoices, bill vouchers, government materials and batch filing documents, this method can not only ensure the unity of the processing process, but also significantly improve office efficiency.
If you have a batch of OFD files that need to be converted into JPG long maps, it is recommended to organize the files into the same folder first, and then import them in batches according to the steps in this article. After completion, check the clarity, page order and number of files of the output image, which can be used for archiving, uploading, sharing or subsequent editing.