This article explains how to use HeSoft Doc Batch Tool to batch convert various image formats such as bmp, webp, png, jpeg, heic, and gif to avif format. The article combines before-and-after processing screenshots and the software operation interface to illustrate the complete workflow from entering the image tool, selecting "Convert Image to AVIF," adding files, to proceeding with the next steps. It is suitable for users who need to unify image formats, reduce repetitive conversion operations, and improve efficiency in organizing office files.
In daily office work, website content maintenance, data archiving, or image material organization, you often encounter the problem of inconsistent image formats: a single folder might contain bmp, png, jpeg, webp, heic, gif, and even avif files at the same time. If you open an image software one by one and save as AVIF, the steps are not only repetitive but also make it easy to miss files and cause naming confusion. The efficiency will drop significantly when processing dozens or hundreds of images.
The AVIF format is becoming increasingly common in image compression and web distribution scenarios. Many users hope to uniformly convert historical image materials to .avif for easier subsequent uploading, archiving, or centralized management. The problem this article aims to solve is: How to batch convert various common image formats to the AVIF format while preserving the filename correspondence as much as possible and reducing manual operations.
Below, using the office software " HeSoft Doc Batch Tool " as an example, the actual workflow for batch image to AVIF conversion is demonstrated with screenshots. This software is positioned as a batch processing tool for documents and files. Its core value lies in centralizing repetitive file operations into a single workflow, making it suitable for office users who frequently need to organize images, documents, PDFs, Word, Excel, PowerPoint, and other files.
Applicable Scenarios: When is Batch Image to AVIF Conversion Suitable?
Batch converting images to AVIF is not only for professional designers. As long as you have a large number of image files and want a unified output format, you can use this method to improve efficiency.
The first type of scenario is website image optimization. Website editors and operators often need to organize images like png, jpg, jpeg, and webp into formats more suitable for page loading. Compared to processing images one by one, using a batch conversion tool allows you to import an entire image directory at once and then output them centrally as avif, which helps unify the material management process.
The second scenario is archiving historical materials. Many internal corporate material libraries may contain a mix of bmp, gif, heic, webp, and other formats, with inconsistent naming conventions from different sources. By batch converting to AVIF, you can create a batch of new files with a consistent format while retaining the original file sequence or naming logic, making subsequent retrieval, backup, and distribution easier.
The third scenario is organizing images from mobile devices. Some photos taken or exported by phones may be in heic format, which is not convenient for viewing or uploading on some systems or platforms. Batch converting heic to avif allows these images to enter a unified office material workflow.
The fourth scenario is cross-departmental file delivery. Teams like design, marketing, product, and administration often need to exchange image materials. If everyone submits images in different formats, the subsequent organizer will spend a lot of time filtering and converting. Using HeSoft Doc Batch Tool , this type of repetitive work can be turned into a one-time batch task.
Effect Preview: Mixed Formats Before Processing, Unified as AVIF After
In the folder before processing, you can see that the same batch of images contains multiple extensions, including 1.avif, 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif. This means it's not a single format conversion, but a unified conversion of images from different sources and encoding methods to the AVIF format.
From the screenshot, it can be seen that the file extensions are not uniform before processing. If these files need to be uploaded to the same system, placed in the same material library, or delivered to other colleagues according to a unified standard later, format standardization is necessary.
After processing, the same batch of images all become .avif files, with filenames maintaining correspondence according to the original sequence, for example, 2.bmp becomes 2.avif after conversion, 3.webp becomes 3.avif, and 4.png becomes 4.avif. This allows for a unified format while facilitating the verification of file correspondence before and after conversion.
From the post-processing effect, it can be seen that files 1 through 7 in the output result all have the avif extension. For batch office processing, this kind of result is very important: users do not need to manually change extensions one by one, nor confirm the save format for each image individually. The software will output uniformly according to the batch task flow.
Operation Steps: Using HeSoft Doc Batch Tool for Batch Conversion to AVIF
The operation flow is explained below according to the screenshot order. It should be noted that there may be slight differences in the interface between different versions, but the core flow usually revolves around "Select function, Import files, Set save location, Start processing".
Step 1: Enter Image Tools, Find the "Convert Picture to AVIF" Function
After opening HeSoft Doc Batch Tool , select "Image Tools" in the left function category. The interface will display multiple batch processing functions related to images, such as Add Image Watermark, Image Effect Enhancement, Convert Picture to PNG, Convert Picture to BMP, Convert Picture to GIF, Convert Picture to JPEG, Convert Picture to JPG, Convert Picture to WEBP, etc.
Find "15. Convert Picture to AVIF" on this page. In the screenshot, this function card is located in the image tools list area, with the description text "Batch convert image files to AVIF format". The purpose of this step is to enter the batch processing module specifically for image to AVIF conversion, rather than using a single image editing tool.
After selecting this function, the software will enter the "Convert Picture to AVIF" task page. For users who frequently process files, entering the corresponding module from the function category first can reduce operational errors and ensure that subsequently imported files will be executed according to the AVIF conversion rules.
Step 2: Add the Image Files to be Converted
After entering the "Convert Picture to AVIF" page, you can see buttons like "Add File", "Import Files from Folder", "Clear", and "More" at the top. The page is currently at Step 1 "Select records to be processed", and the table below is used to display the list of imported files.
If you only need to process a few specific images, you can click "Add File" and select the specific images. If the images are already centrally located in a certain folder, it is more suitable to use "Import Files from Folder", which can add multiple images from the folder to the task list at once, reducing repetitive selection.
From the screenshot, you can see that 7 records have been successfully imported into the task list. The table contains information such as "Serial No., Name, Path, Extension, Creation Time, Modification Time, Operation", and examples of file paths are D:\test\1.avif, D:\test\2.bmp, D:\test\3.webp, etc. The extension column clearly shows different formats like avif, bmp, webp, png, jpeg, heic, gif, indicating that these files will be processed uniformly as the same batch task.
The expected result of this step is: all images to be converted appear in the list, and the number of records matches the number of files prepared for processing. The bottom of the screenshot shows "Summary Record Count: 7", which helps users quickly confirm if any files were missed. If files not needed for processing are found in the list, they can be removed via the delete icon on the right side of each row; if there is an import error, you can also use the top "Clear" button to add again.
Step 3: Check the File List, Confirm Extensions and Paths
Checking before batch processing is very important, especially when files come from multiple sources. It is recommended to focus on three items: whether the file name is correct, whether the path is the target folder, and whether the extension is the image type to be converted this time.
In the screenshot, the software displays the file name and extension separately, which is very helpful for batch conversion. For example, the extension of 2.bmp is displayed as bmp, the extension of 3.webp is displayed as webp, and the extension of 6.heic is displayed as heic. Users can confirm that these files indeed belong to this task before starting the conversion.
There are also "Filter" and "Sort" buttons on the upper right of the interface. The screenshot only shows the button names, so this article will not elaborate on their specific filtering rules. However, from an office processing perspective, when there are many imported files, users can use the filtering and sorting entries provided by the interface to assist in checking the list.
Step 4: Click "Next" to Enter the Subsequent Saving and Processing Flow
After confirming the file list is correct, click "Next". The progress bar in the screenshot shows Step 1 is "Select records to be processed", Step 2 is "Set save location", and Step 3 is "Start processing". Therefore, the purpose of clicking next is to enter the save location setting step.
In a batch image conversion task, the save location affects whether the original files are easy to preserve and the output files are easy to find. It is recommended to save the converted AVIF files to a separate folder, such as creating an output directory based on the project name or date. This prevents them from mixing with the original bmp, png, jpeg, heic, gif files and makes subsequent verification clearer.
After setting the save location, proceed to the "Start processing" step. The software will execute the batch image to AVIF conversion according to the current task list. After processing is complete, you can open the output directory to verify the results, confirm that the image extensions have all changed to .avif, and check if the quantity matches the record count in the task list.
Common Issues and Precautions
1. Do images already in AVIF format still need processing?
The pre-processing files in the screenshot include 1.avif, which still appears as 1.avif after processing. This indicates that files already with the AVIF extension can also appear in the list during a batch task. In actual use, if you only want to convert non-AVIF images, you can organize the files before importing or remove the unnecessary records from the list.
2. Does converting GIF to AVIF necessarily preserve animation?
The screenshot shows the file format conversion results but does not reflect details about animation frame processing. Therefore, if the original gif is animated, it is recommended to open the resulting file separately for confirmation after conversion. For archiving office materials, if only a static preview image is needed, checking the visual correctness after conversion is sufficient; if animation effects are required, specific verification should be performed.
3. What should you pay attention to before converting HEIC images?
HEIC is common in mobile phone photos. Before batch conversion, it is recommended to confirm that the image can be recognized normally in the current computer environment and check if the file is complete. After importing into HeSoft Doc Batch Tool , you can confirm that the heic files have been added to the task through the name, path, and extension in the list.
4. Why is it recommended to set the output folder separately?
Batch conversion will generate a new set of AVIF files. If the output directory is mixed with the original directory, subsequent searching and comparison may not be intuitive enough. Setting a separate save location allows for a clear distinction between "files before processing" and "files after processing", and also facilitates rollback, backup, and delivery.
5. How to reduce the probability of errors when there are many files?
It is recommended to test with a small number of samples first, such as selecting 5 to 10 images in different formats for conversion. After confirming that the output effect meets the requirements, import the full folder for batch processing. At the same time, keep a backup of the original files before processing, especially when involving project delivery, website launch materials, or client data, ensuring the original images remain traceable.
Summary: Use Batch Processing to Reduce Repetitive Conversion and Make Image Format Unification More Efficient
Batch converting images like bmp, png, jpeg, webp, heic, gif to avif is essentially a typical repetitive office task. When processing manually, each image needs to be opened, the export format chosen, saved, and the filename checked; using HeSoft Doc Batch Tool , these actions can be concentrated into a single batch flow.
Through the steps in this article, users can first enter "Convert Picture to AVIF" in "Image Tools", then batch-add images via "Add File" or "Import Files from Folder", check the list records, click "Next", continue to set the save location, and start processing. The final result is that images originally in mixed formats are uniformly output as .avif files, convenient for website use, material archiving, and team delivery.
If you often need to organize image formats, it is recommended to first gather the files to be processed into one folder, and then use the batch conversion function for uniform processing. This can reduce repetitive work and make file management more standardized.