This article explains how to use HeSoft Doc Batch Tool to batch convert various image formats such as avif, bmp, webp, png, jpeg, heic, and gif to AVIF format. The article combines before-and-after processing screenshots and software interface operations to explain applicable scenarios, conversion effects, adding files, importing folders, setting save locations, and starting processing, helping users who need to organize image materials, optimize website image sizes, and unify archive formats reduce repetitive operations and improve office efficiency.
In daily office work, website operations, design material organization, and image archiving, we often encounter the problem of inconsistent image formats: a single folder may contain PNG, JPG, JPEG, WEBP, BMP, HEIC, GIF, and even AVIF files at the same time. If you only need to convert one or two images occasionally, using online tools or image editing software can handle it; but when you need to process dozens or hundreds of images at once, opening, saving as, and selecting formats one by one is not only time-consuming but also prone to missing files or chaotic naming.
AVIF is a relatively new image format, commonly used for web image compression, mobile image optimization, and lightweight asset management. It typically reduces file size while maintaining good visual quality, so many content teams, front-end developers, and image management personnel hope to uniformly convert images from various sources into AVIF. This article will use HeSoft Doc Batch Tool as an example to demonstrate how to use the batch processing capabilities of office software to convert images of different formats into AVIF format at once, reducing repetitive labor and improving file processing efficiency.
Applicable Scenarios: When is it suitable to batch convert images to AVIF?
Batch converting images to AVIF is not only suitable for technicians. As long as you frequently manage image files, you may encounter this type of need. For example, e-commerce operations need to unify the format of product images for subsequent uploading and compression; website editors need to convert article illustrations into formats more suitable for web loading; design teams need to centrally archive materials provided by clients such as PNG, JPEG, WEBP, HEIC; administrative or marketing personnel may also need to organize event photos, promotional images, and screenshot materials into a unified format for storage and transmission.
Common problems with manual conversion include: repetitive operations when there are many images; inconsistent support for HEIC, WEBP, GIF across different software; scattered output files in different locations; and inconsistent file extensions making subsequent searching difficult. Using office software like HeSoft Doc Batch Tool allows image files to be processed as a batch task. Users only need to select the target function, import the files to be processed, set the save location, and start the process, allowing the software to complete the format conversion according to unified rules.
Effect Preview: Pre-processing contains multiple image formats
As can be seen from the file list before processing, the images to be converted are not in a single format but include files such as 1.avif, 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif, etc. This means the core of this task is not simply converting JPG to AVIF, but uniformly outputting various common image formats to AVIF. In real office scenarios, this kind of mixed-format folder is very common; for example, images collected from mobile phones, cameras, web pages, design software, and chat tools often have inconsistent formats.
Before conversion, the file extensions are different. If you later need to upload them uniformly to a website, archive them to an asset library, or hand them over to other systems for processing, you will need additional format judgment. The value of batch conversion lies in centrally processing these originally scattered, inconsistently formatted images into the same target format, avoiding manual repeated confirmation.
Effect Preview: Post-processing output unified as AVIF files
After processing is complete, the original various image formats have been uniformly converted to AVIF. The processed file list shows 1.avif, 2.avif, 3.avif, 4.avif, 5.avif, 6.avif, 7.avif. It can be seen that even if the original files were BMP, WEBP, PNG, JPEG, HEIC, or GIF, the final output files are all in AVIF format.
This result is very suitable for batch archiving and subsequent processing. For example, you can directly hand the output AVIF images to web developers for use, or centrally save them into an asset directory, reducing management costs caused by inconsistent formats. For files that were already AVIF, the list also shows them included in the same batch task, facilitating the organization of the entire folder according to a unified workflow.
Operation Steps: Selecting the Image to AVIF function in the office software
After opening HeSoft Doc Batch Tool , you can see multiple file processing categories on the left side, including Home, Task Flow, All Tools, File Name, Folder Name, File Organizer, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, Video Tools, Audio Tools, etc. Since this task is image format conversion, you need to enter the image tool related area.
On the Image Tools page, the software displays various image processing functions, such as Add Watermark to Image, Image Effect Enhancement, Split Image into Multiple Small Images, and Convert Image to PNG, BMP, GIF, JPEG, JPG, PSD, SVG, TIF, TIFF, WEBP, TGA, AVIF and other formats. What needs to be achieved here is to batch convert image files to AVIF format, so you should select the Image to AVIF function in the interface.
The purpose of this step is to tell the software the target format for this batch processing task. After selecting Image to AVIF, the software will enter the corresponding task page, and subsequently imported images will be processed according to the rules of this function. For the user, there is no need to judge individually whether the original file is PNG, JPG, WEBP, or HEIC; as long as they are added to this task list, they can be converted using the same workflow.
Operation Steps: Adding image files that need conversion
After entering the Image to AVIF page, you can see buttons like Add File, Import Files from Folder, Clear, More, etc., at the top of the interface. The middle part of the page shows the current step is Select records to process, and the right side shows the subsequent steps Set Save Location and Start Processing. This indicates the software uses a wizard-style workflow: first select files, then set the output location, and finally execute the batch conversion.
If the number of images is small, you can click Add File and manually select the images to convert; if a folder already contains a large number of images, using Import Files from Folder is more suitable for batch processing. The task list in the screenshot has already imported 7 files, named 1.avif, 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif. The list also displays information like path, extension, creation time, and modification time, making it easy to verify the files are correct before the official conversion.
The expected result of this step is that all images to be converted appear in the record list, and the bottom summary shows the record count. The screenshot shows a total of 7 records, indicating this batch task has included 7 image files. If you find a file does not need processing, you can remove the corresponding record through the operation area on the right side of the list; if imported incorrectly, you can also use Clear to re-select. This allows checks to be completed before starting the conversion, reducing the probability of batch processing errors.
Operation Steps: Confirming the list and proceeding to set the save location
After importing files, it is recommended to check from three aspects. First, confirm whether the Name column contains all images that need conversion; second, check the Extension column to see if it includes the target formats like avif, bmp, webp, png, jpeg, heic, gif; third, check the Path column to confirm if the file source is the correct folder. Once a batch task starts, the software will execute based on the records in the list, so preliminary verification is very important.
After confirming everything is correct, click Next at the bottom of the page. According to the process tip on the interface, the next stage is setting the save location. The purpose of this step is to determine where the converted AVIF files will be saved. For batch office file processing, it is recommended to save the output files to a separate directory, for example, creating a new AVIF output folder, to avoid mixing them with original files and facilitate comparison of pre- and post-processing results.
Although different users have different saving habits, the principle is the same: original images before conversion should ideally be kept, and the converted AVIF files should be stored separately. This way, even if you need to re-convert, adjust image sources, or compare quality later, you can always go back to the original files without increasing management costs due to overwriting or mixing.
Operation Steps: Start processing and check conversion results
After completing the save location settings, continue to the start processing step. The process flow at the top of the interface has clearly shown the third step is Start Processing, so you can start the batch conversion after settings are complete. The software will process the images in the task list one by one, outputting source files with different extensions into AVIF format. Compared to manual conversion one by one, the advantage of batch processing is: the more files there are, the more obvious the time saved, and the conversion rules are unified, making it less likely to miss processing certain images.
After processing is finished, open the output directory to check the results. According to the post-processing effect image, all files eventually have the .avif extension, while filenames remain corresponding to their sequence numbers, for example, 2.bmp becomes 2.avif after conversion, 4.png becomes 4.avif, and 6.heic becomes 6.avif. This naming method makes it easy for users to correspond images before and after conversion, and also convenient for subsequent use on websites, in systems, or in asset libraries.
If your goal is web image optimization, you can further test browser or business system support for AVIF according to project requirements; if used for internal archiving, focus on checking whether the images can be opened normally, whether the count matches the original records, and whether they are saved to the expected directory.
Frequently Asked Questions and Notes
1. Why convert different image formats to AVIF uniformly?
Unifying formats facilitates management, transmission, and subsequent processing. Especially in web image scenarios, AVIF is often used to reduce image size and improve loading efficiency. For office workers, unifying extensions also reduces filtering and searching costs.
2. Will the original files be deleted?
Looking at the operation flow, the software provides a step to set the save location. It is recommended to output the converted files to a new folder and keep the original images. This way, even if reprocessing is needed later, the source files will not be affected.
3. Can I import an entire folder at once?
Yes. The interface provides an Import Files from Folder button, suitable for situations with many images already centrally stored in one directory. Compared to adding files one by one, importing a folder is more in line with batch office scenarios.
4. Will GIFs retain animation after converting to AVIF?
The screenshots only show the GIF file being added to the conversion task and output as an AVIF file, without displaying settings related to animation effects. Therefore, when dealing with animated images, it is recommended to open the result file after conversion to check the actual display effect and confirm whether it meets usage requirements.
5. What preparations are needed before batch conversion?
It is suggested to first copy the images that need processing into a separate folder, check if the files can be opened normally, and then use the software to import them. After processing, verify the output count and extensions to ensure nothing is missed.
Conclusion: Using batch processing tools to reduce repetitive labor in image format conversion
Batch converting images such as PNG, JPG, JPEG, WEBP, BMP, HEIC, GIF to AVIF is essentially a typical repetitive office task. Although manual processing can complete it, as the number of files increases, it consumes a lot of time and is prone to issues like omissions, inconsistent naming, and chaotic save paths. HeSoft Doc Batch Tool , as office software oriented towards batch file processing, breaks down the image format conversion workflow into steps: selecting the function, importing files, setting the save location, and starting processing, allowing users to complete tasks in a clearer and more stable manner.
If you are organizing website images, unifying material formats, or need to batch convert images from different sources to AVIF, it is recommended to first prepare the source folder, then follow the steps in this article to select the Image to AVIF function, import files, and execute the conversion. Through batch processing, you can free up time from mechanical repetitive operations and focus your energy on more important tasks like content review, image screening, and business publishing.