This article focuses on the office requirement of "unifying image formats to AVIF" and introduces how to use HeSoft Doc Batch Tool to complete batch conversion. With before-and-after screenshots, it demonstrates the effect of converting various image formats such as bmp, webp, png, jpeg, heic, and gif uniformly to avif. It also explains the specific steps based on the operation interface: selecting the image tool, entering "Convert Image to AVIF," importing images from a folder, verifying records, and proceeding to the next step.
In team collaboration, image files often come from different sources: some people download webp from web pages, some export heic from phones, some provide png transparent images, and others upload jpeg, bmp, or gif. Individually, each file works, but when they are placed in the same project folder, inconsistent formats bring management costs. If they later need to be uploaded to a website, organized into a material library, used as document illustrations, or processed by other systems, format standardization may be required first.
AVIF is one of the image formats that has been used more frequently in recent years. Many users want to output project images uniformly as .avif, but do not want to convert them one by one. For office scenarios, the most effective method is not to open individual image editors to repeatedly "Save As," but to use office software that supports batch file processing, importing all images from a folder at once, converting them uniformly, and outputting them centrally.
This article uses " HeSoft Doc Batch Tool " as an example to explain how to batch convert images of different formats to AVIF. The product positioning of this software is an office file batch processing tool, suitable for handling a large number of repetitive file tasks, such as document organization, image format conversion, and batch file processing. The following process will explain the purpose and expected results of each step with screenshots.
Applicable Scenarios: Why Unify Image Formats to AVIF
The value of unifying image formats is mainly reflected in file standardization, collaboration efficiency, and convenience for subsequent processing.
For website operators, image uploads usually need to go through unified standard processing. If a section contains png, jpeg, webp, and heic, subsequent maintenance personnel need to constantly confirm which formats are usable and which need to be re-exported. Batch converting to AVIF in advance can reduce repetitive judgments later.
For data managers, enterprise material libraries are more concerned with long-term maintainability. Folders with mixed formats increase the costs of retrieval, preview, and migration. After batch output with a unified extension, the directory structure is clearer and easier to archive by project or date.
For content creators and training document authors, tutorial screenshots, product images, and demonstration diagrams are often numerous. If each image is saved in a different format, subsequent packaging, uploading, and replacement will be very tedious. Using a batch processing tool to uniformly convert to AVIF can complete the image organization step upfront.
For non-technical roles like administration, marketing, and design, batch image format conversion is also common. Compared to learning complex design software, using a clear office batch processing tool is more direct: select the function, import files, confirm the list, and start processing.
Effect Preview: Inconsistent Formats Before Processing, Consistent Extensions After
Look at the folder before processing first. In the screenshot, there are 7 image files, but the extensions are not the same, including avif, bmp, webp, png, jpeg, heic, gif. That is to say, this task is not simply "converting png to avif," but a mixed conversion of multiple image formats.
This situation is very typical in actual office work. For example, the supporting images for the same product page might come from photography, design, mobile screenshots, and historical archives, hence the different formats. If each format is processed separately, it requires selecting tools and repeating exports multiple times.
In the processed folder, all images are displayed with the avif extension. The original 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif are correspondingly output as 2.avif, 3.avif, 4.avif, 5.avif, 6.avif, 7.avif.
This result indicates that the goal of batch conversion has been achieved: multiple source images are unified into the AVIF format, and the file sequence numbers are kept consistent, making it easy for users to check one by one. For office tasks that require batch delivery, this saves more time than manually converting and then checking file names.
Operation Steps: Import Images from Folder and Batch Output AVIF
The following is explained step by step according to the software interface screenshots. Although this article focuses on importing images from a folder, if you only want to process a small number of files, you can also use the "Add Files" entrance in the interface.
Step 1: Select the AVIF Conversion Function in the Image Tools
After opening HeSoft Doc Batch Tool , first select "Image Tools" in the left navigation bar. After entering, the main area will display various image processing functions. As shown in the screenshot, the software provides multiple image format conversion entrances, such as "Image to PNG," "Image to BMP," "Image to GIF," "Image to JPEG," "Image to JPG," "Image to WEBP," etc.
To unify images to AVIF, you need to select "15. Image to AVIF". Below this function card, it says "Batch convert image files to AVIF format," which completely matches the requirement of this article.
The purpose of this step is to make the software enter the AVIF output mode. Since there are many image format conversion functions, users are advised to confirm the card name before clicking to avoid mistakenly selecting JPG, PNG, or WEBP output.
Step 2: Use the Import Entrance to Add Images After Entering the Task Page
After entering the "Image to AVIF" page, you can see two main import entrances at the top: "Add Files" and "Import Files from Folder". For images already organized in a folder, it is recommended to choose "Import Files from Folder" because it is more suitable for batch processing.
After importing, the software will list all pending records in a table. In the screenshot, 7 records were imported, namely 1.avif, 2.bmp, 3.webp, 4.png, 5.jpeg, 6.heic, 7.gif. Each record shows its path, extension, creation time, and modification time.
The expected result of this step is that the images from the target folder are added to the batch processing list. Users do not need to open the images one by one, just confirm the records in the list.
Step 3: Use the List Information to Check if the Current Task is Accurate
The advantage of batch processing is high efficiency, but the premise is that the imported list must be accurate. Therefore, before proceeding to the next step, users are advised to perform a quick check.
First, check the "Summary Record Count". The bottom of the screenshot shows the record count is 7, which is consistent with the number of images in the pre-processing folder. This number can help you determine if any files were missed during import.
Next, check the "Name" and "Path". The file paths in the screenshot are all located in D:\test\, indicating they come from the same directory. When actually processing project materials, if unrelated folders appear in the path, careful confirmation is needed.
Then, check the "Extension". The list clearly shows avif, bmp, webp, png, jpeg, heic, gif. For image format unification tasks, the extension column is very valuable, as it allows you to see which image types are covered in this task before conversion.
If a file is found that should not participate in the conversion, you can click the delete icon in the "Actions" column of the corresponding row to remove it. If the entire list is imported incorrectly, you can use the "Clear" option at the top to start over.
Step 4: Click Next, Set the Save Location, and Start Processing
After confirming the records are correct, click the "Next" button at the bottom of the page. From the interface flow, it can be seen that the software divides the batch task into three phases: Step 1 "Select records to process", Step 2 "Set save location", and Step 3 "Start processing".
After entering the save location settings, it is recommended to choose a separate output directory. This has two benefits: first, it preserves the original files to avoid accidental overwriting; second, it keeps the converted AVIF files centralized, making them easy to check, upload, or deliver.
After completing the save location settings, enter the "Start processing" phase. The software will batch convert the image formats according to the task list. After processing is complete, open the output directory and check if the file count and extensions meet expectations. Combined with the effect images in this article, you should see a batch of uniform .avif files after processing.
Common Questions or Notes
1. Do I need to organize the files before importing from a folder?
It is recommended to organize them first. Although batch tools can improve efficiency, if images that do not need conversion are mixed into the source folder, it will also increase subsequent checking costs. A better practice is to centralize the images to be processed this time into a dedicated folder before importing from that folder.
2. How to confirm the conversion was successful after outputting AVIF?
You can confirm from two aspects: first, check whether the file extensions in the output folder have all become .avif; second, check if the file count matches the record count in the task list. In the example of this article, there were 7 files before processing, and there are correspondingly 7 AVIF files after processing.
3. Can JPEG, JPG, PNG, BMP, WEBP, HEIC, GIF be placed in the same batch?
Looking at the task list in the screenshot, images with different extensions can be added to the "Image to AVIF" processing records simultaneously. This way, users do not need to split tasks by format, which is more suitable for office batch processing.
4. Do I need to delete the original images?
It is not recommended to delete the original images before conversion. After the batch format conversion is complete, it is best to first check the output results, confirming that the image count, file names, and visual content are all normal, before deciding whether to archive or clean up the original files. For important projects, keeping a backup of the original images is safer.
5. What is the difference between batch conversion and renaming the suffix?
Batch conversion performs an actual format output on the image, whereas renaming the suffix only changes the file name display. For example, directly changing 2.bmp to 2.avif does not actually make it an AVIF image. The correct way is to process it through the "Image to AVIF" function.
Summary: The Key to Unifying Images to AVIF is Mastering the Batch Processing Workflow
Image format unification is a common but potentially time-consuming office task. When faced with folders mixing multiple formats like bmp, webp, png, jpeg, heic, gif, converting them one by one is not only inefficient but also prone to omissions. Using HeSoft Doc Batch Tool , this work can be simplified into a clear batch processing workflow.
Following the method in this article, users just need to select "Image to AVIF" in the "Image Tools", add images via "Add Files" or "Import Files from Folder", check the record count, paths, and extensions, then click "Next" to set the save location and start processing. Finally, they will get unified AVIF output files.
If your work frequently involves organizing website images, project materials, document illustrations, or mobile photos, it is recommended to adopt batch image conversion to AVIF as a standard procedure. It reduces repetitive operations, makes file delivery more standardized, and can significantly improve image organization efficiency.