Many office folders adopt the naming convention of "Chinese description + numeric code." During later organization, if you only want to keep the code, manual renaming can be very inefficient. This article explains with actual screenshots how to use HeSoft Doc Batch Tool to select "Delete text from folder names" in folder name processing and set the operation type to "All Chinese characters," thereby batch removing Chinese characters from folder names. This is suitable for high-frequency office scenarios such as project materials, client directories, backup directories, and coded archiving.
As data accumulates, folder naming often becomes inconsistent. For example, folders like "报告03," "备份1000," "财务606," "会议808," and "客户202" might coexist in the same directory. Early on, this naming style is convenient because the Chinese text indicates the purpose, and the numbers represent the serial number. However, when it comes to data consolidation, system imports, unified archiving, or cross-platform migration, the Chinese portion can become a hindrance. At this point, many users want to batch-delete Chinese characters from folder names, keeping only the numeric identifiers.
If you use Windows File Explorer manual operation, you need to select folders one by one, press F2 or right-click to rename, and then delete the Chinese. When there are many folders, this method is very inefficient. This article will use HeSoft Doc Batch Tool as an example to demonstrate how to use office software to complete batch folder renaming, removing all Chinese characters from names in one click. The process is suitable for regular office users with no scripting foundation, and also for personnel who frequently organize directories of doc, docx, xlsx, pdf, and image files.
Applicable Scenarios: Why Remove Chinese Characters from Folder Names
Batch removal of Chinese characters from folder names is not simply about making names shorter; it typically serves a more standardized data management process.
- Numbered Archiving: Organizing "项目001," "设计004," "照片77" into "001," "004," "77" for easier sorting and retrieval by number.
- System Import Limitations: Some business systems, backup tools, or script processes are unfriendly to Chinese paths. Cleaning up Chinese texts beforehand can reduce anomalies.
- Bulk Delivery of Materials: When delivering to clients or partners, unified numerically numbered directories are clearer.
- Standardizing Historical Directories: Long-accumulated folder name formats are mixed. You can delete the Chinese first, then perform subsequent zero-padding, sorting, or categorization.
- Reducing Manual Errors: Batch rule processing avoids issues like manually missing a Chinese character deletion or accidentally deleting numeric IDs.
It should be emphasized that this article deals with "folder names," not file contents. Regardless of whether the folders contain Word documents, Excel spreadsheets, PPTs, PDFs, images, or videos, this operation only targets the names of the outer folders.
Effect Preview: Names Containing Chinese Descriptions Before Processing
The pre-processing screenshot below shows a typical office directory. The folder names consist of Chinese characters and numbers. The Chinese parts include "报告、备份、财务、导出、归档、会议、客户、设计、项目、照片," and the numeric parts include "03、1000、606、55、99、808、202、004、001、77."
The red markings indicate the Chinese character parts to be deleted. For this naming structure, as long as the rules are clear, it is very suitable for using batch processing software, rather than continuing with manual one-by-one renaming.
Effect Preview: Chinese Deleted After Processing, Only IDs Retained
After processing, the folder names become pure numeric IDs. You can see that "报告03" becomes "03," "备份1000" becomes "1000," "财务606" becomes "606," "导出55" becomes "55," "归档99" becomes "99," "会议808" becomes "808," "客户202" becomes "202," "设计004" becomes "004," "项目001" becomes "001," and "照片77" becomes "77."
This processing result indicates that the software deletes the Chinese characters from the folder names, while the numeric IDs are preserved. For IDs that require leading zeros, such as "001" and "004," this processing method is also more suitable for batch archiving.
Step 1: Enter the Folder Name Functional Area in the Office Software
After launching HeSoft Doc Batch Tool , first look at the left navigation bar. The interface contains multiple office processing entries, such as File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, Video Tools, Audio Tools, etc. This task is to modify folder names, so you should select "Folder Name."
After entering the Folder Name functional area, you can see several function cards related to folder naming. Here, you need to select "Delete Text in Folder Name." In the screenshot, this function is the 5th item. The card title clearly states "Delete Text in Folder Name," with a description of "Batch delete text from folder names."
Selecting the correct function is critical. If you mistakenly enter the File Name or File Organization function, the processing target might not be folder names. For batch operations, choosing the right tool module in the first step can effectively avoid subsequent rework.
Step 2: Add Folder Records to be Batch Processed
After entering the "Delete Text in Folder Name" page, the top of the interface shows the operation flow: Select records to process, Set processing options, Set save location, Start processing. The first step is to add the folders that need to be renamed.
Click "Add Folder" in the upper right corner and select the folders to be processed. After adding, the list will display the serial number, name, path, creation time, modification time, and actions for each folder. In the screenshot, 10 folders have been added, all located under D:\test\, with names matching the folders in the pre-processing effect image.
Before clicking "Next," it is recommended to carefully check the table. Confirm that the "Name" column indeed contains folders that need Chinese removal, and that the "Path" column hasn't selected other directories. If a row does not need processing, you can remove it via the delete icon on the right side of that row; if the entire list is wrongly selected, you can click "Clear" and then re-add. The bottom of the list shows the record count as 10, making it easy to verify the quantity.
Step 3: Set the Deletion Rule to "All Chinese Characters"
After clicking "Next," you enter "Set Processing Options." This is the core of the entire batch renaming task, as the software will delete the corresponding text based on the operation type you select.
The interface shows multiple options, such as "All Numbers," "All Whitespace," "Rightmost N Characters," "All Content Between Two Texts," "All Chinese Characters," "All Content," "All Content to the Left of a Text," "Position Range," "All English Letters," "All Content to the Right of a Text," etc. If your goal is to delete Chinese characters from folder names, you should select "All Chinese Characters."
After selecting "All Chinese Characters," the software will target the Chinese character parts of the folder names for deletion. For example, the "会议" in "会议808" will be deleted, leaving "808"; the "照片" in "照片77" will be deleted, leaving "77." This rule works for names where Chinese comes before numbers, and also for cases where multiple Chinese characters are mixed in the name.
If your need is not to delete all Chinese, but only a specific fixed word, such as deleting only the word "备份," you cannot simply apply the rules of this tutorial. You would need to combine other text deletion options in the software for configuration. The example in this article focuses on "deleting all Chinese characters."
Step 4: Follow the Wizard to Complete Save Location and Start Processing
After setting the rules, continue by clicking "Next." According to the flow at the top of the page, the software will subsequently proceed to "Set Save Location" and "Start Processing." As this is a batch folder name processing task, users need to follow the interface prompts to complete the subsequent confirmations.
Before officially starting, it is recommended to review three pieces of information again: First, the processing target is folder names, not file contents; Second, all added folders are the ones needing Chinese character removal; Third, the operation type has been selected as "All Chinese Characters." Confirming these details before executing can reduce the risks associated with batch renaming.
After processing is complete, check the results in the original directory. You will see that the folder names have changed from a Chinese-plus-number format to a pure numeric ID format. Compared to manual renaming, the entire process is faster and more suitable for unified processing of a large number of folders.
Common Questions and Notes
1. Is it normal for folder sorting to change after deleting Chinese?
Yes, it's normal. After the folder names change, File Explorer might re-sort them based on the new names. For example, the processed result might display as "001, 03, 004, 55, 77, 99, 202, 606, 808, 1000," etc., depending on the system's current view and sorting rules.
2. Why is it necessary to check the path first?
A single batch process can affect multiple records. If the path is wrong, it might rename folders that shouldn't be touched. Therefore, checking the "Path" column on the list page is very important, especially when multiple project directory names are similar.
3. Will the docx, doc, xlsx, pdf files inside the folder be renamed?
This tutorial uses a function under the "Folder Name" category. The processing target is the folder name, not the names of files within the folder. Internal files are typically not individually renamed just because the outer folder name had Chinese characters deleted.
4. What if I want to restore the Chinese after processing?
After batch-deleting Chinese, the original Chinese descriptions cannot necessarily be inferred automatically from the IDs. Therefore, for important directories, it is recommended to back up first, or test the processing effect with a small number of folders. After confirming the rules are correct, execute on the complete directory in batch.
5. Will English letters in the name be deleted?
This time, we selected "All Chinese Characters," with the target being Chinese characters. From the interface options, there is a separate "All English Letters" option, so the rule in this tutorial is mainly for deleting Chinese characters, not English letters or numbers.
Summary: Improve Folder Organization Efficiency with Rule-Based Processing
Batch-deleting Chinese characters from folder names is a typical repetitive office task. HeSoft Doc Batch Tool breaks this task into clear steps: enter the Folder Name function, select Delete Text in Folder Name, add the folders to process, set the operation type to "All Chinese Characters," and finally follow the wizard to complete the processing.
For users who need to organize project IDs, client directories, backup folders, financial materials, or historical archives, this batch renaming method is more efficient and stable than manual operation. It is recommended that before formally processing a large number of folders, you first test with a few samples to confirm the output meets expectations, and then process the complete directory all at once.