When a filename contains a number, English name, project English code, and extensions like docx, xlsx, pdf, or txt, manually deleting the English content one by one is very time-consuming. This article uses HeSoft Doc Batch Tool as an example to demonstrate how to use the filename processing feature in office software to delete all English letters from multiple filename bodies at once, leaving only the needed information such as the number while keeping the original file format unchanged.
When organizing a large number of files, you often encounter situations where filenames contain both numerical sequences mixed with English names, project names, or identifiers, such as 1JamesAnderson.xlsx, 10EmilyCarter.pdf, 17RobertMitchell.docx, etc. If it's just a few files, manual renaming is acceptable; but when the number reaches dozens, hundreds, or even more, deleting English letters from filenames one by one is not only time-consuming but also prone to omissions and errors, affecting subsequent archiving and retrieval.
The problem this article aims to solve is clear: using batch processing software designed for office scenarios to delete all English letters from many file names in bulk, retaining only numbers, symbols, and the original file extensions. The software used here is HeSoft Doc Batch Tool shown in the screenshots. It is positioned as office software, with its core value being batch file processing to reduce repetitive work, suitable for daily document management, data archiving, report organization, project file cleanup, and similar scenarios.
Applicable Scenarios: Which Filenames Are Suitable for Batch Deletion of English Letters
Batch deletion of all English letters in filenames is applicable to many common office scenarios. For example, filenames exported from a system contain English customer names, but you only want to keep the serial number for archiving; materials received from colleagues include English names or labels that need to be standardized to numerical numbers; project files contain English codes, but you want to simplify the naming for internal sharing; training materials, contract attachments, scanned invoices, and other filenames contain English that needs batch cleanup.
From the perspective of file types, this demand is not limited to a specific format. As seen in the screenshots, the files to be processed include Excel spreadsheets (xlsx), PDF documents (pdf), text files (txt), and Word documents (docx). In actual office work, if there are also doc, xls, pptx, and other files, as long as the filename structure is similar, they can be processed using the same approach. The focus is not on the file content, but on the file name itself.
It is important to specifically note that the goal demonstrated in this article is to delete English letters in the main part of the filename, while the file format extension is retained. For example, after processing, 17RobertMitchell.docx becomes 17.docx, and the file is still a Word document; 10EmilyCarter.pdf becomes 10.pdf, and it is still a PDF file. This is crucial for office file management because the extension determines how the system recognizes and opens the file.
Effect Preview: Filename Changes Before and After Processing
First, look at the file list before processing. The filenames contain a large number of English names, such as JamesAnderson, EmilyCarter, RobertMitchell, etc., mixed with numerical sequences and extensions. For scenarios requiring archiving by number, this English content may be redundant information.
After processing, you can see that the English names in the filenames have been deleted, the numerical sequences are retained, and the extensions remain unchanged. For instance, 1JamesAnderson.xlsx becomes 1.xlsx, 11EmilyCarter.txt becomes 11.txt, and 17RobertMitchell.docx becomes 17.docx. This makes the filenames shorter, more uniform, and easier for subsequent sorting and archiving.
This effect is especially suitable for batch cleaning of English characters in filenames. Compared to manual renaming, the advantage of batch processing is the uniformity of rules: as long as "All English Letters" is selected, the software will process the imported files according to the same rule, reducing discrepancies caused by human judgment.
Operation Steps: Using Office Software to Batch Delete English from Filenames
Following the operation sequence in the screenshots, the following explains how to complete the batch deletion of English letters from filenames in HeSoft Doc Batch Tool .
Step 1: Enter the File Name Tool and Select Delete Text from File Name
After opening HeSoft Doc Batch Tool , select "File Name" in the left function category. This category is mainly for handling batch tasks related to file naming, such as find and replace, insert text, add prefix/suffix, case conversion, etc. This article requires deleting English from filenames, so you should select "Delete Text from File Name" on the page.
The purpose of this step is to enter the function module specifically for deleting text from filenames. Once entered, the software will guide the user through completing file selection, processing option settings, save location settings, and starting the process via a wizard-like flow. For users unfamiliar with batch renaming, this process reduces the probability of operational errors.
Step 2: Add the Files to Be Processed or Import from a Folder
After entering the "Delete Text from File Name" function, you can see two entry points at the top of the interface: "Add Files" and "Import Files from Folder". If you only need to process a small number of scattered files, you can click "Add Files"; if the files are all in the same folder, using "Import Files from Folder" will be more efficient.
After importing, the files will appear in the list. The list includes information such as sequence number, name, path, extension, creation time, modification time, and actions. Using these fields, you can verify whether the files were imported correctly before formal processing, avoiding adding files that should not be processed to the task. If you find a file should not be included, you can use the action entry on the right side of the list to remove it; if you import incorrectly, you can also use the "Clear" button on the interface to reselect.
The expected result of this step is: all files requiring English name deletion have appeared in the pending list, and the file paths and extensions match the actual requirements.
Step 3: Select "All English Letters" in Processing Options
After confirming the file list is correct, click "Next" at the bottom of the page to enter "Set Processing Options". In the operation type area, you can see multiple selectable options, such as All Digits, All Whitespace, All Chinese Characters, All Content, Position Range, and "All English Letters", etc. This article's goal is to delete English characters in filenames, so you need to check "All English Letters".
This step is very critical. After selecting "All English Letters", the software will batch delete English A-Z, a-z from the file names. Taking the files in the screenshot as an example, English names like JamesAnderson, EmilyCarter, RobertMitchell will be deleted, while the numerical sequences will be retained. For the naming convention of number plus English name, this rule is very direct.
After setting, continue clicking "Next". In the interface flow, you can also see the two stages of "Set Save Location" and "Start Processing". Follow the wizard to complete the save location setting, then enter the start processing stage. As this is a batch rename operation, it is recommended to confirm the pending list and rules before formal processing to ensure that English letters, not digits or all content, are being deleted.
Common Questions and Precautions
1. Will deleting English letters affect docx, xlsx, pdf, txt extensions?
Judging from the post-processing effect, extensions are still retained, for example, .xlsx, .pdf, .txt, .docx are all still there. This means the processed files can still be recognized and opened by corresponding software. In actual operation, the software preview or processing result should prevail, and it is recommended to test with a small number of files first.
2. What if the filename only contains English?
If the main part of the filename is entirely in English, deleting all English letters might leave only the extension or a few symbols. To avoid overly short filenames or duplicates, it's recommended to check the naming structure before processing. If you need to retain numbers, first confirm whether numerical sequences already exist in the filenames.
3. What should be noted when filenames are duplicated?
After batch deleting English, different files might end up with the same name. For example, both A1.pdf and B1.pdf could become 1.pdf. In such cases, you should check in advance if the numbers are unique, or first differentiate the files by adding prefixes, suffixes, etc., before performing the English deletion operation.
4. It is recommended to back up important files first
Batch renaming is a file management operation that is highly efficient, but it also means it can affect many files at once. For important data, it is recommended to first copy them to a test folder, confirm the processing results meet expectations, and then perform the batch processing on the official folder.
Summary: Using Batch Processing Software to Reduce Repetitive Renaming Work
Batch deleting all English letters in filenames is essentially a high-frequency but repetitive office file organization requirement. Using office software like HeSoft Doc Batch Tool can turn the renaming work that originally required individual modification into a one-time, rule-based process. For folders containing various formats such as docx, xlsx, pdf, txt, filenames can also be uniformly cleaned in the same workflow.
If your filenames contain a large number of English names, project codes, or English identifiers, and you wish to retain numerical sequences and file formats, it is recommended to follow the steps in this article: enter "File Name", select "Delete Text from File Name", import files, check "All English Letters", then complete the subsequent processing by following the wizard. This can significantly reduce repetitive work and improve file archiving and organization efficiency.