When filenames adopt the format of numerical sequence plus English names, it is often necessary to remove the English names before archiving, retaining only the sequence number and file format. This article demonstrates a batch renaming method through HeSoft Doc Batch Tool : use the text deletion feature in filenames, import the files, select all English letters, and then follow the wizard to process. Suitable for batch organization of various office files such as docx, pdf, xlsx, and txt.
Many companies, when collecting materials, name files in the format "serial number + English name + extension," for example, 1JamesAnderson.xlsx, 11EmilyCarter.txt, 17RobertMitchell.docx. Such naming helps identify the source, but during consolidation, desensitization, archiving, or system submission, you may only need to keep the serial number and prefer not to have the English name remain in the filename. In such cases, if the number of files is large, manually deleting the English name from each filename would be very inefficient.
This article introduces a method more suitable for office scenarios: using HeSoft Doc Batch Tool to batch delete all English letters from filenames. It is an office software designed for batch processing of documents and files, suitable for handling repetitive, rule-defined file organization tasks. By selecting the "All English Letters" processing type, you can quickly delete English names like JamesAnderson, EmilyCarter, RobertMitchell from filenames, while retaining the numeric sequence and file extension.
Applicable Scenarios: Need to Remove English Names but Keep Serial Numbers
This batch renaming method is particularly suitable for folders containing English names. For example, after the HR department receives employee materials, they need to delete name information and archive only by number; academic or training departments, after collecting assignments, wish to remove English names from filenames; project teams, after downloading client materials, need to clean English client names from filenames; finance or administration departments, when organizing attachments, hope filenames retain only serial numbers for easier sequential verification.
It also applies to situations with a mix of various file formats. The files in the screenshot include xlsx spreadsheets, pdf documents, txt text files, and docx documents. Whether it's Word docx, older doc, Excel xlsx, xls, or PDF, TXT, as long as the requirement is to process English characters in filenames, a similar process can be followed. It must be emphasized that this processes the filename and does not edit the document content.
For materials with privacy or desensitization requirements, this feature is also very useful. Deleting English names from filenames reduces the possibility of directly exposing personal information in the folder list. Of course, if the document content also contains sensitive information, the document body or page content needs to be processed separately.
Result Preview: From English Name Filenames to Pure Serial Number Filenames
Before processing, the filenames had English names following the numeric sequence. The varying lengths of English names in different files resulted in long list displays and made it inconvenient to view just by serial number. The red box in the screenshot highlights a typical English name segment.
After processing, the English names have disappeared, and the filenames have become a cleaner numbered format. For example, 1JamesAnderson.xlsx becomes 1.xlsx, 11EmilyCarter.txt becomes 11.txt, and 17RobertMitchell.docx becomes 17.docx. As you can see, the serial numbers remain, and the extensions are kept as is.
This processing result meets the typical requirement of "removing English names and keeping serial numbers." It is more convenient for subsequent system uploads, creating lists, sorting by number, or unified archiving.
Steps: Batch Delete English Names from Filenames
Step 1: Select the "Delete Text from File Names" Feature
After opening HeSoft Doc Batch Tool , first navigate to "File Names" in the left-side menu. This category contains multiple functions related to filenames. Since our goal is to delete English names from filenames, select "Delete Text from File Names."
The purpose of this step is to enter the dedicated page for batch deletion of text from filenames. Compared to ordinary renaming, here you can process multiple files in batches according to rules, perfect for repetitive operations like batch cleaning of English names.
Step 2: Add Files Needing English Name Removal
After entering the function page, you can select specific files via "Add Files," or import all files from a folder at once using "Import Files from Folder." For situations like the screenshot, where many files are in the same folder, using "Import Files from Folder" is usually more efficient.
After the files are imported, the software will list the file information in a table. Pay close attention to the Name column and Extension column: the Name column helps confirm that the filename indeed contains the English name to be deleted; the Extension column helps verify that the file types are as expected, such as pdf, txt, docx, xlsx, etc. If files that shouldn't be processed appear in the list, they can be removed before starting to avoid errors.
After confirmation, click the "Next" button at the bottom of the page to enter the processing rule setup. Do not rush to start at this point, as the key to batch processing lies in the correctness of the rules.
Step 3: Select "All English Letters" as the Processing Type
On the "Set Processing Options" page, you can see multiple operation types. To delete English names, select "All English Letters." In the screenshot, this option is located on the right and has been selected.
The significance of selecting "All English Letters" is: regardless of how many letters make up the English name, the software will delete these letters from the filename. For example, although JamesAnderson, EmilyCarter, and RobertMitchell have different lengths, they are all combinations of English letters and will therefore be cleaned uniformly. Numeric sequences are not English letters, so they will be retained.
After setting this, continue by clicking "Next." Following the interface flow, the subsequent steps are "Set Save Location" and "Start Processing." Before officially processing, it is recommended to decide whether to make a backup copy based on the importance of the files, especially when dealing with a large number of official documents.
Common Questions and Notes
1. Can it be deleted if there is no delimiter before and after the English name?
Yes. As seen in the screenshot example, numbers and English names are directly connected, e.g., 10EmilyCarter.pdf. After selecting "All English Letters," the English part will be deleted, and the numeric part retained, resulting in 10.pdf.
2. If the filename also contains Chinese, will it be affected?
This tutorial selected "All English Letters," targeting the deletion of English characters. The interface also has other options like "All Chinese Characters," so during actual operation, ensure you have selected "All English Letters" and not another type by mistake.
3. How to ensure files can still be opened after deleting English names?
From the result image, file extensions are still retained, such as .pdf, .docx, .xlsx, .txt. With extensions retained, the system can still identify the file type. After processing is complete, spot-check a few files to confirm they can be opened normally.
4. Why is a backup recommended before batch processing?
The advantage of batch processing is affecting many files at once, but this also means the impact is greater if rule settings are incorrect. For important files, copying them to a test folder first, confirming the results are correct, and then processing the original files is a safer approach.
5. Will filenames be duplicated after deletion?
If the original serial numbers are unique, there will generally be no duplication. If multiple files end up with the same serial number after English text is deleted, conflicts may occur. Before processing, you can check if the numbers in the filenames are unique and add identifiers or supplementary information if necessary.
Summary: Improve File Organization Efficiency with Rule-Based Batch Renaming
When filenames contain many English names but archiving only requires keeping the serial number, manual renaming is slow and error-prone. Using HeSoft Doc Batch Tool , the "Delete Text from File Names" function can turn the task of deleting English names into a repeatable, batch-executable rule-based operation.
The recommended sequence is: first prepare the folder to be processed, then enter the "File Names" category, select "Delete Text from File Names," import the files, check "All English Letters," and finally follow the wizard to complete subsequent processing. This way, you can quickly obtain clean filenames like 1.xlsx, 10.pdf, 17.docx, making office file organization, desensitized archiving, and batch submission more efficient.