When a folder contains multiple file types such as Word, Excel, PPT, PDF, images, TXT, CSV, and the file names are mixed with Chinese characters, manually renaming them one by one is not only time-consuming but also prone to omissions or accidental deletion of extensions. This article takes HeSoft Doc Batch Tool as an example to demonstrate how to use the "Delete text in file names" feature to batch remove all Chinese characters from file names, retaining English letters, numbers, and original extensions, making file names more uniform and more suitable for archiving, uploading, delivery, or cross-system use.
In daily office work, many file names adopt the form of "English + Chinese description", such as Alpha报告.docx, Beta记录.doc, Client归档.pptx, Export批次.xlsx, Project备份.pdf, etc. This naming method is relatively intuitive for personal viewing, but in batch uploading systems, cross-department delivery, import management platforms, automated script processing, or sending materials externally, Chinese characters may cause inconsistency, recognition difficulties, or naming conventions that do not meet requirements.
If there are only a few files, manually deleting Chinese characters from file names is acceptable; however, if there are dozens, hundreds, or even more files in a folder, renaming them one by one would be very inefficient, and it is easy to encounter omissions, duplicate naming, accidental deletion of extensions, and other situations. The problem this article aims to solve is: how to batch delete all Chinese characters from file names while retaining the original English, numbers, file extensions, and file types.
The following will combine screenshots to demonstrate using the "Delete text from file names" function of the office software " HeSoft Doc Batch Tool ". This tool is positioned for batch processing of documents and files, suitable for reducing repetitive operations, especially for batch file name organization of multiple types of files such as Word, Excel, PowerPoint, PDF, images, and text files.
Applicable Scenarios: When do you need to batch delete Chinese characters from file names
Batch deleting Chinese characters from file names is not simply to "make them shorter"; more often, it is to unify naming conventions and facilitate subsequent management and system identification. Common scenarios include:
- Files delivered externally require English file names: For example, when sending materials to overseas clients, suppliers, or multinational teams, file names like docx, doc, pptx, ppt, xlsx, xls, pdf need to be unified into English.
- System upload or interface import requirements: Some business systems, older platforms, or automated scripts have poor compatibility with Chinese paths and Chinese file names. Cleaning file names in advance can reduce upload failures or garbled text issues.
- Project material archiving: Chinese descriptions such as "报告、记录、归档、草稿、批次、账本、照片、笔记、备份、文件" exist in the same folder and need to be uniformly deleted, retaining only the English main name.
- Batch processing of multiple file formats: Not only Word documents, but also Excel spreadsheets, PPT presentations, PDF files, JPG images, TXT text, and CSV data files may also need unified processing.
- Avoiding errors in manual renaming: When manually modifying file names, accidental deletion of extensions like .docx, .xlsx, .pdf can cause files to fail to open normally. Batch tools can process according to rules, reducing repetitive work and operational risk.
Effect Preview: File names containing Chinese characters before processing
From the screenshot before processing, it can be seen that the folder contains multiple types of files, all with Chinese characters mixed in their names. For example, Alpha报告.docx, Beta记录.doc, Client归档.pptx, Design草稿.ppt, Export批次.xlsx, Finance账本.xls, Holiday照片.jpg, Meeting笔记.txt, Project备份.pdf, Temp文件.csv.
The English parts and extensions of these files need to be retained, but the Chinese descriptions in the middle or at the end need to be uniformly deleted. If modified manually one by one, you need to open the folder, select the file, enter rename mode, delete the Chinese, and confirm saving; ten files require ten repetitions. If there are more files, the time consumption increases significantly.
Effect Preview: Only English names and original extensions are retained after processing
After processing, the Chinese characters in the file names have been batch deleted, while the extensions remain unchanged. You can see Alpha报告.docx became Alpha.docx, Beta记录.doc became Beta.doc, Client归档.pptx became Client.pptx, Design草稿.ppt became Design.ppt, Export批次.xlsx became Export.xlsx, Finance账本.xls became Finance.xls, and other jpg, txt, pdf, csv files were also cleaned up according to the same rules.
This result indicates that batch deletion targets the "Chinese characters" part of the file name, not deleting the entire file name, nor changing the file format. For files that need to retain English project names, client names, numbers, or dates, this processing method is very suitable.
Operation Steps: Using HeSoft Doc Batch Tool to batch delete Chinese from file names
Step 1: Enter the "File Name" category, select "Delete text from file names"
After opening HeSoft Doc Batch Tool , select "File Name" from the left function category. The main interface will list multiple batch processing functions related to file names, including finding and replacing keywords in file names, inserting text into file names, adding prefixes and suffixes to file names, file name case conversion, etc.
The current goal is to batch delete all Chinese characters from file names, so you need to select "Delete text from file names". In the screenshot, this function is located in the file name tools list, with the description "Batch delete text from file names". The purpose of selecting this function is to enter a dedicated file name text deletion process, rather than performing replacement, insertion, or case conversion.
Step 2: Add the files to be processed, confirm the file list
After entering the function page, the top of the interface displays the current function as "Delete text from file names", and provides operation entries such as "Add File", "Import Files from Folder", "Clear", "More", etc. Here, you can choose to add individual files or import files from an entire folder based on the actual situation.
The file list in the screenshot has already imported 10 records. The table lists information such as Sequence Number, Name, Path, Extension, Creation Time, Modification Time, and Operations. Here, it is essential to check two points: first, whether the files in the list are all the files to be processed this time; second, whether the extensions are displayed correctly, such as docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv, etc.
The purpose of confirming the file list is to avoid selecting the wrong files before batch processing. If a file does not need to be processed, it can be removed through the operation entry on the right side of the list; if the import is incorrect, you can also use "Clear" to re-add. The bottom of the list shows 10 records, making it easy to quickly check the scope of this processing.
Step 3: Select "All Chinese Characters" in the processing options
After clicking "Next" to enter "Set Processing Options", you can see that the interface provides multiple deletion rules, such as all numbers, all whitespace, the rightmost few texts, all content between two texts, all Chinese characters, all content, all content to the left of a text, position range, all English letters, all content to the right of a text, etc.
Since the goal of this article is to batch delete Chinese characters from file names, "All Chinese Characters" should be selected. In the screenshot, this option is already selected. After selecting this rule, the software will identify and delete Chinese characters in file names, retaining the English parts and file extensions.
For example: "报告" in Alpha报告.docx will be deleted, leaving Alpha.docx; "笔记" in Meeting笔记.txt will be deleted, leaving Meeting.txt. This avoids manually entering each Chinese word and setting different texts like "报告、记录、归档、草稿" individually.
Step 4: Continue to the next step, set the save location and start processing
From the functional flow bar, it can be seen that this tool adopts a step-by-step processing flow: Select the records to process, Set processing options, Set save location, Start processing. After completing the "All Chinese Characters" option setting, continue clicking "Next", set the save location according to the interface prompts, and then enter the start processing stage.
Before batch renaming, it is recommended to prioritize confirming the save location and processing scope. For important files, you can first test the rules with a small number of sample files, confirm that the file names after processing meet expectations, and then perform batch operations on the complete folder. This can both improve efficiency and reduce rework caused by incorrect file name rule settings.
Frequently Asked Questions and Notes
1. Will the file extension be deleted?
Judging from the post-processing effects, the file extensions were not deleted; extensions such as docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv were all retained. In actual operation, it is still recommended to confirm that the "Extension" column in the file list displays normally before processing, to avoid original file naming anomalies.
2. What if the file name is entirely in Chinese?
If the main body of a file name is entirely composed of Chinese characters, after selecting "All Chinese Characters", the file name main body may be deleted to be very short, even leaving only the extension-related part. For such files, it is recommended to plan a new English naming convention first, or add an English prefix or number before deleting the Chinese.
3. Can Word, Excel, PPT, PDF, images, and text be processed simultaneously?
From the processing list in the screenshot, it can be seen that this example includes file types such as docx, doc, pptx, ppt, xlsx, xls, jpg, txt, pdf, csv simultaneously. This scenario reflects batch processing of file names, not editing the content of the file body, so files of different formats can be placed in the same batch and processed according to file name rules.
4. Will file names be duplicated after deleting Chinese?
If the English parts of the original file names are the same, but only the Chinese parts are different, there may be a risk of duplicate names after deleting the Chinese characters. For example, Report初稿.docx and Report终稿.docx could both become Report.docx after Chinese deletion. Before processing, it is recommended to check the file name structure and retain numbers, dates, or other distinguishable information if necessary.
5. Why is it recommended to use a batch tool instead of the system's built-in rename function?
The system's built-in rename function is suitable for a small number of files but cannot batch identify and delete based on rules like "all Chinese characters". As office software, HeSoft Doc Batch Tool 's advantage lies in processing multiple files at once through rules, especially suitable for office scenarios with strong repetitiveness, a large number of files, and mixed format types.
Summary: Use batch processing to reduce repetitive work in file name cleanup
Batch deleting Chinese characters from file names is essentially a file naming standardization process. For materials that need to be sent externally, uploaded to systems, archived for projects, or used across platforms, unified, concise, and identifiable file names can significantly reduce subsequent management costs.
Through HeSoft Doc Batch Tool , you only need to enter the "File Name" category, select "Delete text from file names", import the files to be processed, select "All Chinese Characters" in the processing options, then follow the process to set the save location and start processing to delete the Chinese parts from multiple file names at once. Compared to manually renaming one by one, this method is more efficient, more stable, and more suitable for batch organization of multiple types of files such as Word, Excel, PPT, PDF, images, TXT, CSV, etc.
If your folder also contains a large number of file names with "English + Chinese description", it is recommended to first organize a test folder, follow the steps in this article to operate once, confirm the effect, and then apply it to formal materials. This allows you to quickly complete file name cleanup while maximizing file security and naming accuracy.