How to batch delete all Chinese characters in folder names, keeping only numbers or English content

When a large number of folders are named in the pattern "Chinese description + number," and only the number needs to be retained for archiving, uploading, or system import, renaming them one by one is both time-consuming and prone to omissions. This article explains how to use the batch folder name processing feature in office software to add multiple folders at once, choose to remove "all Chinese characters," then set the save location and execute the operation uniformly. After processing, names such as "Report03," "Finance606," and "Project001" can be quickly converted to "03," "606," and "001," while preserving the original numbers, making it suitable for document archiving, numbering organization, and cross-system data migration scenarios.

In daily office work, many material directories are named in the form of "Chinese category + numeric number," for example "报告03," "备份1000," "财务606," and "设计004." Such names are convenient for manual viewing, but during file archiving, data uploading, system importing, number matching, or cross-platform migration, the target system may only need the numeric number. In this case, if dozens or even hundreds of folders need to be processed, entering File Explorer one by one to modify names not only creates a large amount of repetitive work, but may also cause missed changes, accidental deletion of numbers, or inconsistent number formats.

The problem this article aims to solve is: batch delete all Chinese characters from many folder names while retaining the numbers, English, or other content in the names that has not been specified for deletion. The operation uses HeSoft Doc Batch Tool . It is a batch processing software designed for office material processing. In addition to document-related tools, it also provides folder name processing functions, allowing the same naming rule to be applied to multiple folders at once and reducing the mechanical operations caused by manual renaming.

1. Which scenarios are suitable for batch deleting Chinese characters from folder names

This operation is suitable for folders with a consistent naming pattern and a clear need to remove Chinese characters. Common usage scenarios include the following.

1. Keep only the project number. For example, when the original names are "项目001," "项目002," and "项目003," after processing they need to become "001," "002," and "003," so that they can be matched with project numbers in Excel tables, codes in business systems, or archive labels.

2. Clean up archive directory names. Historical materials may be named "报告03," "照片77," or "归档99." When the archiving platform recognizes only the trailing numbers, the preceding Chinese descriptions can be removed uniformly, without modifying them one by one.

3. Organize directories for import or upload. Some business systems, scripts, or devices have fixed requirements for directory names and need numeric or English names. Removing Chinese characters in batch first can reduce the probability of import failures caused by names that do not meet the requirements.

4. Separate Chinese labels from numbers. When Chinese classification information has already been recorded in tables, databases, or parent directories, the subfolder names do not need to repeat the Chinese information, and leaving only the unique number is more concise.

5. Standardize customer, meeting, and financial materials in batch. For example, directories such as "客户202," "会议808," and "财务606" can all be converted into number-only folders according to subsequent usage requirements.

It should be noted that this method targets folder names. It does not delete folders, nor does it proactively delete Word, Excel, PowerPoint, PDF, images, or other materials inside a folder simply because Chinese characters are removed from its name. Before actually executing the operation, you should still carefully check the records to be processed to avoid name changes affecting existing shortcuts, reference paths, or automated tasks.

2. Effect preview: folder names before processing

In the example below, there are ten folders in total. Their names each contain a Chinese purpose description and a numeric number, such as "报告03," "备份1000," "财务606," "导出55," "归档99," "会议808," "客户202," "设计004," "项目001," and "照片77." The parts marked in red are the Chinese portions planned for unified deletion.

From the pre-processing effect, it can be seen that the naming structure of this batch of directories is quite consistent: the first half is Chinese characters, and the second half is numbers. If a manual method is used, you need to select each folder in turn, enter the rename state, delete the Chinese text, and confirm. Ten folders can still be handled with some effort; if the number increases to hundreds, the repetitive operations will obviously take up working time.

After using the batch processing rule, you only need to uniformly specify "delete all Chinese characters," and the software can apply the same operation to the folders in the list. For directories with different names but similar structures, there is no need to separately fill in keywords such as "报告," "备份," or "财务."

3. Effect preview: results after deleting all Chinese characters

After processing is completed, the Chinese parts in the example folders have been removed, and the numbers originally retained in the names have not been deleted. The results are shown as "001," "03," "004," "55," "77," "99," "202," "606," "808," and "1000." File Explorer currently uses sorting by name, so the display order may differ from that before processing. This is a sorting result and does not mean that any folder was missed.

Through the before-and-after comparison, it can be confirmed that "项目001" becomes "001," "报告03" becomes "03," "设计004" becomes "004," and "财务606" becomes "606." The leading zeros in numbers such as "001" and "004" are still retained, which is especially important for fixed-length archive numbers. The goal of the entire process is to modify directory names, not to convert numbers into numeric values, so the leading zeros in the example do not automatically disappear because of the renaming.

4. Operation step 1: enter the function for deleting text from folder names

After opening HeSoft Doc Batch Tool , select "Folder Name" in the function area on the left. After entering the relevant tool page, you can see functions such as find and replace, insert text, add prefix or suffix, case conversion, and delete text from folder names.

This requirement is not to replace a fixed word, nor to add a prefix or suffix, so you should select "Delete Text from Folder Names". This entry is used to batch remove content from folder names that meets specified conditions.

The purpose of this step is to enter the correct batch folder renaming process. After selection, the interface will guide the task in the order of "select records to process - set processing options - set save location - start processing." For first-time users, it is recommended to follow the page steps in order and not execute directly before checking the folder list.

5. Operation step 2: add and check the folders to be processed

After entering the function page, you will first be at the "Select records to process" stage. Click "Add Folder" in the upper right of the interface to add the directories that need batch removal of Chinese characters to the processing list. If a record is added by mistake, you can use the delete icon in the operation area on the right side of that record to remove it from the list; if you need to reselect, you can also clear the current records using the "Clear" button provided on the interface.

The list displays information such as sequence number, name, path, creation time, and modification time. The ten records in the screenshot correspond one-to-one with the folders before processing, and the bottom summary shows "Record count: 10." At this point, you should focus on checking the following:

First, confirm that all target folders have been added, and that directories such as "项目001" or "照片77" have not been omitted. Second, confirm that the paths are correct, to avoid adding folders with similar names but located elsewhere to the task. Third, check whether each name will still leave valid content after deleting the Chinese characters. For example, after deleting Chinese characters from "报告03," "03" still remains, which is an expected result.

After checking, click "Next" at the bottom of the page to enter the processing option settings.

6. Operation step 3: set the operation type to "All Chinese Characters"

On the "Set processing options" page, the software lists multiple text deletion conditions, including all numbers, all whitespace, the last few characters, all content between two text strings, all Chinese characters, all content, all content to the left or right of a certain text, a position range, all English letters, and so on.

The goal of this task is to delete all Chinese characters from the folder names, so select "All Chinese Characters".

After selecting this option, the software will treat the Chinese characters in each folder name in the list as deletion targets. Taking the names in the screenshot as examples, "报告03" deletes "报告" and retains "03," "备份1000" deletes "备份" and retains "1000," and "会议808" deletes "会议" and retains "808." Because the selected option is not "All Numbers" or "All Content," the numeric numbers will not be removed at the same time.

This step is also the most critical rule-setting part of the entire process. Be sure to confirm that the radio button is on "All Chinese Characters" and do not mistakenly select "All Content." If the latter is selected by mistake, the folder names may have no valid text left to retain, making it impossible to achieve the goal of leaving only the numbers. After completing the settings, click "Next."

7. Operation step 4: set the save location and start processing

From the process prompt at the top of the page, it can be seen that after processing options comes "Set save location," and finally "Start processing." After entering the save location stage, you should follow the interface prompts to select an appropriate location or processing method. Because folder renaming may affect the original directory paths, it is recommended to first confirm that the save location conforms to the current material organization plan and ensure that the relevant files are not occupied by other programs.

After completing the save location settings, continue to the "Start processing" stage and finally execute the batch task. During processing, do not close the software, and do not move or rename the same batch of folders in File Explorer at the same time. After the software completes the task, open the corresponding directory to check the processing result and confirm that the Chinese characters have been deleted and the numeric numbers are still intact.

If there are many folders, you can first select a small number of samples for testing. For example, first use "报告03" and "设计004" to verify whether you can obtain "03" and "004." After confirming that the rules and results are correct, process all official directories. Such an operating habit can reduce the risk of having to redo the work after batch renaming.

8. Common questions and precautions

Question 1: After deleting Chinese characters, will the files inside the folders disappear?

This function processes folder names. From the example process, the goal is to batch rename directories, not to delete folder contents. However, after the names change, the folder paths will also change accordingly, so shortcuts, scripts, or software references that depend on the original paths may need to be adjusted synchronously.

Question 2: Why does the display order change after processing?

Before processing, the names start with Chinese characters, while after processing they start with numbers. After File Explorer re-sorts by name, the order of the directories may change. As long as the number of folders, retained numbers, and internal contents are correct, a change in sorting usually does not indicate a processing abnormality.

Question 3: Will the zeros before numbers be deleted?

In the screenshot examples, "项目001" becomes "001" after processing, and "设计004" becomes "004," indicating that the original numeric text, including leading zeros, is retained when deleting Chinese characters this time.

Question 4: What happens if a name contains Chinese, English, and numbers at the same time?

When the operation type is "All Chinese Characters," the target is to remove Chinese characters. English, numbers, or other content in the name that is not matched by this condition will generally continue to be retained. For example, if a name uses the structure "项目ABC001," the expected result is to leave "ABC001." Before formal processing, it is still recommended to verify the actual result with a small number of folders.

Question 5: Are all folders suitable for one-time processing?

Not necessarily. You should first determine whether duplicate directory names will appear after deleting Chinese characters. For example, "报告001" and "项目001" will both become "001" after removing Chinese. If they are in the same location, a name conflict will occur. Before processing, duplicate numbers should be screened in advance, and if necessary, process them in batches or retain distinguishing information.

Question 6: Should a backup be made in advance?

Batch renaming will affect multiple records at once. For important projects, financial materials, customer files, and unique archives, it is recommended to create backups first and close Word, Excel, PDF readers, or other business software that is using these directories before executing the batch operation.

9. Summary

The key steps for batch deleting all Chinese characters from folder names can be summarized as follows: in HeSoft Doc Batch Tool , enter "Folder Name," select "Delete Text from Folder Names," add and check the target folders, select "All Chinese Characters" in the processing options, then set the save location and start processing.

Compared with renaming manually one by one, applying a unified rule can significantly reduce repetitive work such as clicking, selecting, and deleting text, and can also make dozens or hundreds of folders use consistent processing standards. If your directories also use the naming pattern of "Chinese description + numeric number," you can first copy a small number of samples for testing; after confirming that "项目001" can correctly become "001," add all target folders to complete the batch organization.