Word documents how to batch PDF? Share 9 simple and common methods

In the digital office society, PDF is already the standard format for the exchange of documents, while perfectly retaining typesetting and compatible with all kinds of equipment, it also has excellent security. More than 0.2 billion Word documents are converted to PDF format every day in the world, which is used in contract, business, academic submission and other scenarios. However, different conversion methods have obvious differences in document quality, format and other aspects. This article will introduce in detail the nine methods of converting Word to PDF, whether it is ordinary office staff or enterprise management personnel, here will be from the conversion quality, processing efficiency, security and other aspects of the advantages and disadvantages of the analysis, to help you find the right way to deal.

Under what circumstances do I need to convert a Word document to PDF format?

1. When you need to send a Word document to others, converting to PDF format can ensure that the document maintains the original layout and format when opened on different devices or software. In terms of fonts, pictures and margins, PDF can accurately retain the original design to avoid format disorder caused by software version or missing fonts, so that the receiver can get the same reading experience on any device and maintain document compatibility and format consistency.
2. When sharing important contracts, agreements, or report files, converting Word to PDF helps protect the content from tampering. PDF format only stores encryption and permission settings, which can restrict printing, copying or editing. When transferring sensitive Word documents, PDF documents can ensure security and integrity.
3. The PDF format is widely used for online distribution and archiving because of its small size, ease of compression, and support for cross-platform use. After the Word document is converted to PDF, it can be easily uploaded to the website or used to send mail, which is convenient for users to view directly.

Preview of the effect of converting a Word document to PDF format

before treatment:

after treatment:

method 1: Use HeSoft Document batch tool Batch Word to PDF documents

recommend index:★★★★★

Advantages:

• support a large number of Word documents unified batch converted into PDF format, and keep the layout and format unchanged.
• The conversion files are operated locally and do not require uploading files to protect user privacy.

Disadvantages:

• only software can be installed to operate in the computer.

Operation steps:

1. Open 【 HeSoft Doc Batch Tool ], select [Word Tool]-[Word to PDF]].

2. Then select one of the two options of [Add File] or [Import File from Folder] to add the Word file that needs to be converted into PDF document. You can also drag the Word file below to add it. After confirming that there is no problem with the imported file, click Next. Then click Browse to select the location to save the converted file.

3. After the processing is completed, click the path in the red box to open the folder to view the converted PDF file.

Method 2: Use Word built-in function to export text content as a PDF file

recommend index:★★★☆ ☆

advantages:

• Windows official support, no need to download additional software.
• Perfect preservation of the original typography and fonts.

Disadvantages:

• Word documents a lot of time to deal with more trouble, the need for manual operation.
• Complex documents may increase file size after export.

Operation steps:

1. Open the Word document and click [File]-[Save As]].

2. Select PDF format and save it.

Method 3: Use Smallpdf to convert Word documents into PDF format

recommend index:★★★☆ ☆

advantages:

• no need to install other software, open the browser to operate.
• Simple editing, suitable for temporary files.

Disadvantages:

• there may be a limit on the number of times and the size of the file to be converted.
• With the upload nature, there may be a risk of disclosure of privacy.

Operation steps:

1. Open the Smallpdf website, select Word to PDF, and upload the Word document.

2. After the conversion is completed, click Download to get the converted PDF file.

Method 4: Use iLovePDF to convert Docx files into PDF documents online

recommend index:★★★☆ ☆

advantages:

• can be used on Windows, Mac or mobile devices without worrying about system compatibility issues.
• Online tools can be converted in seconds, saving time.

Disadvantages:

• A stable network link is required, and the conversion may fail in a poor network environment.
• Online conversion usually has limited functions, and some advanced functions are not supported.

Operation steps:

1. Open the web search iLovePDF, enter the web page and select Word to PDF.

2. After entering, click [Select Word Files] to upload the Word file to be converted.

3. Click Download.

Method 5: Use PDF24 Tools to convert Word into PDF documents online

recommend index:★★★☆ ☆

advantages:

• the interface is intuitive, simple to operate, suitable for users who are not familiar with complicated operations.
• The ability to preview in real time can check whether the conversion effect is as expected.

Disadvantages:

• Word documents with nested tables or custom fonts may not convert perfectly.
• Online conversion tools will have a large number of advertisements, affecting the operating experience.

Operation steps:

1. Search PDF24 Tools to enter the website and click [PDF converter]].

2. After entering the conversion interface, click [Choose Files] to add Word files that need to be converted to PDF.

3. Click Convert after adding, and click Download after waiting for completion.

Method 6: Use Convertio tools to convert Docx format into PDF files

recommend index:★★★☆ ☆

advantages:

• can be used directly free of charge, for individuals and small temporary conversion is very convenient.
• In addition to Word to PDF, it also supports the conversion of many other formats, such as Excel, PPT, etc.

Disadvantages:

• files uploaded to the cloud are at risk of being leaked.
• The conversion is completed in a period of time without timely download, the file may be automatically deleted.

Operation steps:

1. Search the Convertio in the browser, click Select File after entering the interface, select to convert to PDF format after adding, and then click Convert.

2. After the conversion is completed, click Download to obtain the converted PDF document.

Method 7: Use ZAMZAR to turn Word documents into PDF online

recommend index:★★★☆ ☆

advantages:

• as long as the network can be operated, in the business trip or no temporary operation scene is very practical.
• The conversion process is completed in the cloud to avoid occupying local storage resources.

Disadvantages:

• there is no way to operate offline, and it is slightly insufficient compared with local tools in a non-network environment.
• Premium features such as PDFs that require high quality may require a paid subscription.

Operation steps:

1. Open ZAMZAR in the webpage, add the Docx file to be converted, select the converted format, and then click Convert.

2. Click Download to download the converted PDF document immediately.

Method 8: Use Adobe Acrobat to convert Word documents to PDF format

recommend index:★★☆ ☆ ☆

advantages:

• support the advanced function of PDF, can perfectly handle complex layout.
• Multiple PDF files can be created in bulk.

Disadvantages:

• suitable for professional personnel operation, pay to buy expensive.
• After the software is downloaded, it takes up more space to store.

Operation steps:

1. Open Adobe Acrobat DC and select [Create]-[PDF from File] in the file].

2. Select the settings in the pop-up window, and then click Create to generate PDF document.

Method 9: Use Python automation scripts to convert Word into PDF documents in batches.

recommend index:★★☆ ☆ ☆

advantages:

• supports fully automatic batch processing.
• The ability to precisely control the parameters of the conversion.

Disadvantages:

• the cost of learning is large and requires the foundation of programming.
• It can only be done in a Windows environment.

Operation steps:

1. Install the Pywin32 library.

pip install pywin32

2. Create the conversion script code below.

import win32com.client

word = win32com.client.Dispatch("Word.Application")
doc = word.Documents.Open(r"C:\input.docx")
doc.SaveAs(r"C:\output.pdf", FileFormat=17) # 17 represents PDF format
doc.Close()
word.Quit()