When editing and typesetting Word documents, what should we do when we need to quickly adjust or replace a large piece of text? The traditional manual modification method is a waste of time and is prone to some missing problems. Although Word can use regular search and replace to modify some key words, it is very complicated to match and replace large-scale paragraphs in batches, which is very inefficient for our documents that need to replace multiple paragraphs in batches by relying on multiple keywords.
This article will give you a method that can quickly locate and replace the entire text through only one keyword. Whether it is updating information or adjusting the format, it can be completed efficiently, greatly improving the accuracy and efficiency of our document processing. Next, let's learn the operation steps together!
Doc, Docx files find name keywords replace the whole text effect preview
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after treatment:
Use keywords batch replace multiple Word document paragraph operation steps
1. Open 【 HeSoft Doc Batch Tool ], select [Word Tool]-[Find and Replace Paragraphs in Word Based on Keywords]].
2. Select a method to add Doc, Docx and other format files that need to replace paragraphs in [Add Files] or [Import Files from Folders]. You can also directly drag the files to the bottom to add them. After confirming that the files are correct, click Next.
3. Enter the setting interface and click [Accurate Text Search] for the search method]. Enter the keyword words contained in the paragraph of the Word document below the keyword list to be found, enter the entire text to be replaced in the replaced keyword list, and then click Next. Click Browse to select a location to save the new file.
4. After the processing is completed, click on the path to open the folder, and then open the Word file to see that all paragraphs with keywords have been successfully replaced!
When do you want to use Word keyword words to batch replace an entire paragraph of text in
update a customer agreement
when each paragraph in the customer agreement contains the keyword [Refund Policy], we can find out the paragraph where the [Refund Policy] is located in batches, and then update the original text to the latest refund regulations.
Revise training manual content
each paragraph in the training manual contains the keyword [Safety Instructions]. We can replace all paragraphs with [Safety Instructions] in batches for new safety regulations, eliminating the need for us to modify them one by one.
Adjust Product Description Terms
there is a paragraph of [warranty policy] in the product description. Through batch replacement, we can quickly locate the entire text mentioned in [warranty policy] and make batch adjustments and changes to improve the efficiency of our work.