When maintaining PDF files at work, it's often necessary to perform real-time batch updates on specific text or numerical information within the documents. However, the fixed layout characteristics of PDFs impose many restrictions on direct modifications. When the keywords that need to be replaced have various different variants, such as product numbers, dates, times, or person names, traditional find-and-replace methods struggle to achieve comprehensive coverage. But with the help of fuzzy matching methods, these contents can be automatically identified and batch replacements can be completed quickly, effectively maintaining the consistency of the document content.
This article explains in detail how to use formulas for fuzzy matching of text and numbers in PDFs for batch updates and replacements, helping you improve efficiency when working on complex documents. Let's try it together!
When should you batch fuzzy replace keywords in PDF files?
Protecting sensitive information
When companies share financial reports in PDF format, they may contain multiple amounts, client names, etc. To avoid leaking business content, we can fuzzy replace these keywords to hide them.
Hiding privacy requirements
When processing PDF files with personal data, you may need to batch fuzzy replace names, ID numbers, or phone numbers. For example, a customer list might contain a large number of names and contact details. To protect this privacy, we can replace all names with Name and numbers with Phone Number.
Cleaning up outdated content
Old company PDF files may need batch replacement of outdated keywords. To quickly update to the latest version, we can directly perform fuzzy replacement. If files contain incorrect content or spelling errors, these can also be fixed directly through batch replacement.
Preview of batch fuzzy replacing text in PDFs
Before processing:
After processing:
Steps for using fuzzy matching to batch replace names and numbers in PDFs
1. Open【 HeSoft Doc Batch Tool 】, select【PDF Tools】-【Find and Replace Keywords in PDF】.
2. Choose a method under【Add Files】or【Import Files from Folder】, or drag files directly into the import area below. After confirming the files are correct, click Next.
3. Enter the options settings interface, select【Use Formula for Fuzzy Text Search】. In the keyword search list below, enter the regular expression formula, and in the replacement keyword list, enter the content to replace with. Click Next again. Then click Browse and choose a save location for the new file.
4. After processing is complete, click the red path to open the folder and view the PDF files with successfully replaced content.
