In the daily document management process, we often need to save the first line title content of a Word document as a file name. You can use the file save as function of WPS Office software and the rename function that comes with the computer system to make manual modifications. However, this manual copy and paste not only increases the operation steps, but also may be missed or wrong in batch processing. The function of automatically setting the first line content to the file name through professional processing software can maintain the consistency of the document content and the file name and avoid the inconvenience caused by repeated input. This method not only ensures the accuracy of file naming, but also improves the efficiency of document management. The specific operation steps of how to realize this function will be described below.
Effect Preview
before processing, arbitrary file name:
after processing, the file name is changed to the first line of text:
1. HeSoft Doc Batch Tool
Advantages:
- it supports processing a large number of files at one time and is suitable for users who need to rename many word files and set the new name as the first line of content.
- Professional local processing software is very easy for users to operate, and can efficiently rename a large number of files with simple settings.
Disadvantages:
- you need to download and install this software on your computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], click [File Name] in the left toolbar, and then click [6. Rename Word File with First Line]].
2. Click [Add File] to import all word documents that need to be renamed. Here you can choose to add all the files that need to be processed. This software can process any number and size of word documents at one time.
3. Enter the setting page and fill in the number of characters that intercept the first line of text as the file name. It is best to fill in the maximum number of characters required in all word files.
4. After setting the location where the named file is saved, the file can be renamed. After the processing is completed, the software will display this interface.
2. WPS Word Save Naming Function
advantages:
- in WPS software, files can be renamed and saved directly through the "Save As" function, thus avoiding the inconvenience of installing other software.
- The operation is simple, mainly rely on manual copy of the system paste function.
Disadvantages:
- manual operation is error-prone when processing a large number of files, and repeated operations are cumbersome.
- Only one file can be renamed at a time, which is only suitable for renaming a small number of files.
Operation steps:
1. Open the Word file to be renamed in WPS, select and copy the text content of the first line.
2. Click [File] → [Save As] → [WPS Text File]].
3. A [Save As] setting window will pop up in the software interface. Press [Ctrl V] in the [File Name] column to paste the contents of the first line, remember to set the saving location, and then click [Save] in the lower right corner.
3. File Explorer
advantages:
- no need to install software, can be changed directly on the computer.
- Almost no operation difficulty, can rely on copy and paste function.
Disadvantages:
- A manual operation can only rename a Word document, which is inefficient.
- Manual operations can be cumbersome and error-prone when dealing with large numbers of files.
Operation steps:
1. Open the Word document to be renamed, select the first line, and press [Ctrl C] to copy it.
2. Close the document just opened, find the document in [Resource Manager], and right-click the file name.
3. Select [Rename] in the pop-up menu option, press [Ctrl V] to paste the first line of text and overwrite the original file name, and finally press [Enter] to complete the file name modification.
Summary
in order to rename the name of the Word file and set the new file name to the first line of text in the Word document, this article introduces three simple operation methods and tools. If only a few file names need to be modified, then the second and third tools are sufficient. However, if you need to process more files, it is recommended to use the first tool. After installing this tool, you can directly process any number of files, and the operation method is easier than the other two.
In addition, the first tool also integrates many common functions for processing daily files such as word, excel, ppt, pdf, pictures, etc., such as batch modification of file names, file contents, file formats, etc., which can easily solve many file processing problems that office workers usually encounter.