A bunch of Word documents containing things like product numbers, order numbers, etc., but the Word file names are often meaningless, such as Document 1, Report 1. We want to delete these in batch to improve work efficiency and avoid affecting our processing of Word documents. Manually opening and viewing each document, noting down the barcode number, and then renaming the file—after this series of operations, wouldn't it feel very tedious and prone to errors? Especially when dealing with hundreds or thousands of files, it's simply a nightmare. So, when we receive a large number of Doc and Docx files, each containing a barcode, how can we use the barcode number as the new file name for the document?
This article will explain in detail how to automate the batch extraction of barcode content and use it as a new file name, making file management more efficient. Let's solve this problem together!
Preview of the Effect of Using the Barcode Number in Word as the New Name
Before processing:
After processing:
Method 1: Use HeSoft Doc Batch Tool to Rename Word Files Using the Barcode as the File Name
Recommendation Index: ★★★★★
Advantages:
- The graphical interface is intuitive and easy to understand, ready to use upon opening, and even beginners can use it with ease. It also supports processing hundreds or thousands of files simultaneously.
- Added files are processed locally without any file upload nature, protecting user privacy and security.
Disadvantages:
- Can only be installed and used on a computer.
Operation Steps:
1. Open [ HeSoft Doc Batch Tool ], select [File Name] - [Rename Word files using file content].
2. In [Add files] or [Import files from folder], choose a method to add the Word document(s) with the barcode number to be used as the file name. You can also directly drag files into the area below, then click Next.
3. Enter the settings options interface. For search area, select [First barcode image]. For position, choose [Overwrite the entire file name]. If you want to keep the original file name, you can choose to add it to the left or right of the file name. Finally, click Next, click Browse, and choose the save location for the new files.
4. After processing is complete, click the path to open the folder. The Word documents containing barcodes have been successfully renamed.
Method 2: Use Python for Automatic Recognition and Renaming
Recommendation Index: ★★★☆☆
Advantages:
- Fully automated batch processing, and supports multiple barcode formats.
- Can be integrated into workflows.
Disadvantages:
- Requires basic programming knowledge, with a higher learning curve.
- Requires installation of a Python environment; initial setup is relatively complex.
Operation Steps:
1. Install Python and the python-docx library
2. Create a new rename.py file and enter:
import os
import docx
import re
for file in os.listdir('.'):
if file.endswith('.docx'):
doc = docx.Document(file)
for para in doc.paragraphs:
If re.match (r '^ \ d {10,} $', para. text): # Match barcode digits
new_name = para.text + '.docx'
os.rename(file, new_name)
break
3. Place it in the document folder and double-click to run.
Method 3: Manually Copy and Paste the Barcode Number into the Word File Name
Recommendation Index: ★★☆☆☆
Advantages:
- Completely free and requires no software.
- Simple operation with no barriers, and generally error-free.
Disadvantages:
- Very time-consuming and highly inefficient.
- Easy to miss files when dealing with a large number of documents.
Operation Steps:
1. Open the Word document, find the numbers below the barcode, select and copy the numbers.
2. Close Word, right-click to rename the file, and paste.
3. Repeat the operation for other files.